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August 6

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 6th day of August, 2019 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Duane Bakke, Marc Prestby, Randy Dahl, and Mitch Lentz. Also present were: Bobbie Vickerman, Coordinator/Clerk; Andrew Hatzenbihler, Solid Waste Administrator; Terry Schultz, Building Maintenance Supervisor; Jessica Erickson, Director of Nursing; Cristal Adkins, Zoning Administrator; Ron Gregg, Highway Engineer; Lori Affeldt, Finance Director; Sarah Mensink, Account Technician; Kristina Kohn, Human Resources Officer; Jamie Fenske, Jail Administrator; Dave Kiehne, Recorder; Brett Corson, County Attorney; Heidi Jones, Auditor/Treasurer; Sheila Buenger, Account Technician Lead; Brian Hoff, Assessor; John DeGeorge, Sheriff; Don Kullot, Emergency Management; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican Leader.

The Pledge of Allegiance was recited.

On motion by Prestby, seconded by Lentz, the Board unanimously approved the agenda.

On motion by Prestby, seconded by Lentz, the Board unanimously approved the following consent agenda items:

1. July 23, 2019 County Board minutes.

2. Request for use of Generator/Light Towers by City of Chatfield during Western Days

On motion by Lentz, seconded by Prestby, the Board unanimously approved the Commissioner warrants.

VENDOR (8-7-19)

DESCRIPTION

AMOUNT

County Revenue Fund

1 Source

County Supplies

1,048.38

AmeriPride Services, Inc

laundry/dust mop service

309.34

Bisek/Andrew R

per diem/mileage

47.32

Bureau of Criminal Apprehens-State Of MN

2nd Qtr 2019 permit-to-carry

630.00

Civil Process Specialists

professional fees

75.00

Cornerhouse

SherForensic InterviewTraining

8,000.00

Dahl/Randy

Mileage Reimbursement

87.00

David Drown Associates Inc/DDA Human Rec

professional fees

150.00

De Lage Landen Financial Services

copy machines lease

3,068.30

DS Solutions, Inc.

elections

300.00

Duxbury/Steve

per diem/mileage

113.20

Election Systems & Software (ES & S)

elections

1,286.09

Enterprise Fleet Management

Sheriff-New vehicle purchase

3,373.50

Fillmore Co Journal, Sethre Media Group

minutes & notices

12.64

Fillmore Co Treasurer

fuel

2,839.20

Fillmore Co Treasurer- Credit Card/ACH

lodging, supplies

342.25

Haakenson Electric, Inc

maintenance & repair

389.97

Hammell/Melissa

Mileage Reimbursement

46.40

HEALTHDIRECT #119

Inmate Meds

185.26

Hovey/Arlynn

per diem/mileage

52.54

Independent Emergency Services, LLC

July 911 Service

100.00

Jeffrey W Jacobs

cancellation fee for hearing

750.00

JOHNSON/TRINITY

per diem/mileage

138.72

Kelly Printing & Signs LLC

uniforms

37.00

Kohn/Kristina

Certified Mail-legal documents

28.30

Larson/Christopher J

Mileage Reimbursment

13.92

McKesson Medical-Surgical

Inmate medical supplies

46.68

Menards Rochester South

Jail-maintenance supplies

221.70

MN Dept Of Corrections

July-Dec 2019 STS payment

35,042.16

MN Dept Of Human Services

PVC June Mailing

28.95

MN State Auditor - Office Of The State

State Auditor Review 2017

1,190.00

NARTEC, Inc

meth test kits

360.68

Olmsted County

Zoning- H2O Kits

283.00

Prestby/Marc

Mileage Reimbursement

78.30

Preston Auto Parts

Bolts and weed wacker line

10.99

Preston Equipment Company

parts

22.54

Preston Foods

Jail Supplies

79.19

Ruskell/Gary L

per diem/mileage

129.44

Schultz/Terry

Mileage Reimbursement

62.64

State Industrial Products-State Chemical

supplies

141.50

Stewartville Auto Center, Inc

vehicle tow

120.00

Thompson/Thomas A

per diem/mileage

57.76

Werner Electric

supplies

348.77

Road & Bridge Fund

Brock White Company LLC C/O CSG

supplies

37.00

Chatfield Parts House

supplies

20.22

Cintas Corporation- First Aid & Safety

supplies

98.95

Culligan Water Conditioning

drinking water

100.35

Dave Syverson Freightliner

parts

501.24

Dunn Blacktop Co Inc

cold mix

4,185.44

Eickhoff/Donald W & Lila

easement

237.16

Fastenal Company

supplies

457.56

Fastenal Company

supplies

104.78

Fillmore Co Journal, Sethre Media Group

ads: 601-030

6.39

Fillmore Co Treasurer

postage

21.00

Fillmore Co Treasurer- Credit Card/ACH

supplies

51.88

Gleason/Richard W and Jodi A

easement

1,532.50

Hovey Oil Co Inc

#2 diesel

1,690.92

Kaman Industrial Technologies

supplies

362.52

Milestone Materials Inc

5% final contract rock

25,438.78

Newman Signs

barricade lights

133.76

Preston Auto Parts

parts and supplies

243.02

Preston Equipment Company

parts and supplies

101.39

S & A Petroleum

gas

6.03

Scharf Auto Supply Inc

filters

234.22

Schilling Supply Company

supplies

251.10

Soiney/Troy

safety shoes

50.00

Spring Valley Overhead Door Company Inc

building maintenance

970.06

State Of Mn

material testing

230.46

Stonebrooke Engineering, Inc.

consulting

720.00

Triple EEE Contracting LLC

building maintenance

900.00

Valley Home Improvement

building maintenance

4,930.80

World Fuel Services Inc

hydraulic oil

1,284.00

Wsb & Associates Inc

consulting

1,544.50

Zep Sales & Service, ACUITY SPECIALTY PR

supplies

103.83

Economic Development Authority

Martin Walsh

Mileage Reimbursement

22.45

INFRA Fund

Gopher Septic Service INC

Mowing/chlor tabs-Greenleafton

204.00

Winona Heating & Ventilating Co, Inc.

replace chiller display module

3,113.37

Sanitation Fund

ABM Equipment & Supply Inc

maintenance & repair

220.99

Cintas Corporation No.2

uniforms

35.67

Fillmore Co Treasurer

Fuel

52.50

HARTER'S TRASH & RECYCLING INC

Trash & Recycling

65,778.31

Liberty Tire Recycling LLC

Tire Disposal

1,705.12

Morem Electric Inc

building maintenance

127.41

Preston Auto Parts

parts

1.76

The Auditor's warrants were reviewed.

Andrew Hatzenbihler, Solid Waste Administrator, presented his proposed 2020 Solid Waste Department budget.

Cristal Adkins, Zoning Administrator was present.

Zoning Administrator Adkins reviewed the Floodplain Ordinance and FEMA maps with the Board.

Adkins noted the provided updates require very little change. The only item she felt should be removed is 610.11 #2c, explaining that the Zoning Department at this time does not issue a Certificate of Zoning Compliance, similar to a Certificate of Occupancy, unless requested.

Bakke made point that there are pieces of this that do not just effect the floodplain. Noting that there are new definitions and for example the Conditional Use Permit definition has changed as well.

Commissioner Bakke called the Public Hearing portion of the meeting for the updated Floodplain Ordinance and FEMA maps to order at 9:47 a.m.

Bonita Underbakke, citizen, noted that she supports the Board supporting this ordinance and maps. Hearing no further comment, the public hearing portion was closed at 9:50 a.m.

On motion by Prestby, seconded by Lentz, the Board unanimously approved the updated Floodplain Ordinance and FEMA maps.

On motion by Dahl, seconded by Lentz, the Board unanimously approved an access permit for field drive for Dale Payne, section 13 of Beaver Township as recommended by the Highway Engineer and Zoning Administrator.

On motion by Dahl, seconded by Lentz, the Board unanimously approved an access permit for field drive for Kenneth & Janet Flugum, section 17 of Beaver Township as recommended by the Highway Engineer and Zoning Administrator.

Terry Schultz, Building Maintenance Supervisor, presented his proposed 2020 Maintenance Department budget.

On motion by Prestby, seconded by Lentz, the Board unanimously approved an access permit for property drive for Nathen Yutzy, section 34 of Bristol Township as recommended by the Highway Engineer and Zoning Administrator.

Cristal Adkins presented her proposed 2020 Zoning Department budget.

Jessica Erickson, Public Health Director of Nursing was present.

On motion by Dahl, seconded by Lentz, the Board unanimously approved the Memorandum of Agreement for the Evidence Based Home Visiting Expansion Grant.

Ron Gregg, Highway Engineer was present.

On motion by Dahl and seconded by Prestby, the following resolution was unanimously adopted:

RESOLUTION 2019-031: Milestone Materials 2019 Rock Contract final payment

Committee reports:

Lentz and Bakke – GIS presentations – Goodhue County and Schneider Geospatial (Beacon) presented at the Technology/Land Records/GIS Committee in regards to possible contracting for GIS services.

John DeGeorge, Sheriff was present.

Sheriff DeGeorge reviewed the Jail Inspection Report Issued by the Minnesota Department of Corrections pursuant to MN Statute 241.021, Subdivision 1. The Board briefly discussed options for the future of the Jail. Commissioner Bakke asked for Sheriff DeGeorge to set up tours of small jail facilities.

On motion by Prestby, seconded by Lentz, the Board unanimously approved the State of MN Annual County Boat and Water Safety Grant agreement renewal in the amount of $2,097.00 for January 1, 2019 through June 30, 2020 as recommended by Sheriff DeGeorge.

On motion by Dahl and seconded by Lentz, the following resolution was unanimously adopted:

RESOLUTION 2019-032: State of Emergency Declaration for the July 18-19 flood event

Coordinator Vickerman noted that statute allows Board Chair to sign letters of emergency and the resolution to be presented at the next board meeting.

The Chair recessed the meeting at 10:53 a.m. and resumed back in session at 10:59 a.m.

Kristina Kohn, Human Resources was present.

Human Resources Officer Kohn presented the first reading of the draft updates to the "Work Hours and Attendance" policy. Bakke inquired about Labor Contracts being a part of this policy. Kohn stated an alternative section needs to be rewritten. She will bring the policy back for a first reading due to the request for changes.

Human Resources Officer Kohn presented the first reading of the draft updates to the "Distracted Driving" policy. She will bring the policy back for a second reading.

On motion by Dahl, seconded by Prestby, the Board unanimously approved to hire Brianna Reed as Support Enforcement Aide for Social Services, Child Support Division at Grade 7/Step 1, $20.61/hour, effective August 12, 2019 as recommended by the Hiring Committee.

Following a lengthy discussion regarding statutory duties of the Auditor/Treasurer and a response letter from the County Attorney questioning the Labor Law Attorney's opinion, it was decided to table items 4 and 5 from the Human Resources agenda until the next Board meeting.

Bobbie Vickerman, County Coordinator was present.

Coordinator Vickerman discussed centralized purchasing and asked for clarification of allowed

purchases.

The use of a program called Docu-sign was discussed for electronic signatures as recommended by

the County Coordinator.

An update of the Veteran's Court Ceremony was given, noting that September 20th has been the

date scheduled.

Vickerman provided an update regarding the Finance Department Transition, noting that the policies and procedures have been written and have been sent to the Labor Law Attorney for review.

Vickerman reported that the 2019 Audit is close to being completed. She noted that it has been a very thorough process and that general ledger entries are being made by the County with a final review by Cliffton Larsen Allen.

Discussion ensued regarding a recent hire of Sandy Solberg by the County Recorder without prior approval by the Board and without going through the process, which is not within the Recorder's authority. Vickerman noted that hiring Sandy Solberg does make sense as she is very experienced with abstracting, noting that it seems to be a good fit for both the employee and the County.

A motion was made by Prestby and seconded by Lentz, to approve the hiring of Sandy Solberg retro-actively up to 20 hours per week as needed as a temporary employee in the Recorder's Office at $20.00/hour as recommended by the County Recorder. The Chair called for a vote: Commissioners voting "aye": Prestby, Lentz, and Bakke. Commissioners' voting "nay": Dahl. The motion prevailed.

A review of the calendar was done and the following committee reports and announcements were given:

Discussed AMC Policy Committee Fall Conference and Annual Conference that are upcoming and asked who would be attending.

Planning Commission will hold a public hearing on August 22nd, to eliminate 604.05(9), the CER>65 restriction, from the Performance Standards in the Fillmore County Zoning Ordinance.

On motion by Lentz and seconded by Prestby the Chair adjourned the meeting at 12:44 a.m.