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June 25

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 25th day of June, 2019 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Duane Bakke, Marc Prestby, Randy Dahl and Mitch Lentz. Also present were: Bobbie Vickerman, Coordinator/Clerk; Cristal Adkins, Zoning Administrator; Kristina Kohn, Human Resources Officer; Jessica Erickson, Director of Nursing; Kevin Olson, Social Services Manager; John DeGeorge, Sheriff; Kevin Beck; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican Leader.

The Pledge of Allegiance was recited.

On motion by Lentz, seconded by Dahl, the Board unanimously approved the agenda.

On motion by Lentz, seconded by Dahl, the Board unanimously approved the following Consent
Agenda:
1. June 18, 2019 County Board minutes as presented.
2. Request approval for Account Technician to attend 2019 MN Association of Assessment Personnel (MAAP) Summer Conference/Workshop.
3. Payment of 3rd qtr. invoice #126362 in the sum of $109,821.50 to Olmsted County Community Services for Dodge-Fillmore-Olmsted (DFO) Community Corrections 2019 appropriation in accordance with Joint Powers agreement.
4. Application for display of fireworks/pyrotechnic at Chatfield Western Days on August 11, 2019.

On motion by Prestby, seconded by Lentz, the Board unanimously approved the Commissioner warrants.
WARRANTS

The Auditor's warrants were reviewed.

Cristal Adkins, Zoning Administrator, was present.

On motion by Dahl, seconded by Lentz, the Board unanimously approved an access permit to widen a drive for Dan & Kathy Byer, Section 25, Sumner Township.

On motion by Dahl and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2019-025: Conditional Use Permit for Concrete Recycling for K. Rodney Beer, Beer Farms, LLC, Section 2, York Township

Zoning Administrator Adkins also reported that there is an issue with a driveway access that was recently approved in Arendahl Township, noting that the applicant did not follow through based on the permit. She is following up with the property owner regarding the driveway access permit and the specifications of that permit.

Citizen's Input portion of the meeting was opened and closed at 9:30 a.m., as no one was present to speak.

Bobbie Vickerman, Coordinator, was present.

Vickerman reviewed the 2018 Performance Measures and the results that she had received from the Department Heads. She noted that she is still waiting for some information. The Board reviewed the measures and discussed the results and noted some changes throughout the document. Vickerman will send out a draft with those changes on Friday, noting that the final document would be sent in that day.

On motion by Lentz and seconded by Prestby, the following resolution was unanimously adopted:
RESOLUTION 2019-026: Participation in the 2020 Performance Measures Program

On motion by Lentz and seconded by Prestby, the following resolution was unanimously adopted:
RESOLUTION 2019-027: 2020 Performance Goals

Kristina Kohn, Human Resources Officer, was present.

Human Resources Officer Kohn presented the second reading of the Employment policy.

On motion by Lentz and seconded by Dahl, the Board unanimously approved the second reading as the final version of the Employment policy. (Policy on file in the Coordinator's Office and to be distributed in accordance with the usual procedures)

Human Resources Officer Kohn presented the second reading of the Job Announcements, Recruitment, and Selection policy.

On motion by Dahl and seconded by Lentz, the Board unanimously approved the second reading as the final version of the Job Announcements, Recruitment, and Selection policy. (Policy on file in the Coordinator's Office and to be distributed in accordance with the usual procedures)

On motion by Dahl and seconded by Lentz, the Board unanimously approved the reappointment of Jason Marquardt as Veteran Services Officer, effective September 30, 2019 for a four (4) year term.

On motion by Dahl, seconded by Lentz, the Board unanimously approved to hire Sydney Gilbert as Public Health Nurse at Grade 13/Step 1, $29.12/hour, effective June 28, 2019 as requested by the Director of Nursing and recommended by the Hiring Committee.

A review of the calendar was done and the following committee reports and announcements were given:
Prestby/Bakke – Highway Committee – 2019 projects review; sign truck hoist will have to be installed off-site; bituminous milling in front of a property was granted on Highway 30 as requested; Preston breakroom progress was discussed (STS will be pulling apart walls to see if there is mold).

Discussed Porta Potties at the two County parks. Highway Engineer Gregg will discuss with County Attorney Corson regarding the option and the vandalism issues.

Bakke - Historical Society – new Director and Assistant Director – discussed job descriptions and policies, staff anxious to get things into place; discussed a budget; will be open on July 27th for Fountain's 150th Celebration; Extension – Interim 4-H Coordinator in place, new intern and part-time office support. Discussed Tractor Safety program; Local Government Water Roundtable – One Watershed, One Plan; 1/3 of State will be covered under One Watershed, One Plan; and Legislative Updates; Bakke noted that there is an August 8th training in St. Cloud for County Commissioners from Association of MN Counties (AMC).

On motion by Lentz and seconded by Dahl, the Chair adjourned the meeting at 10:34 a.m.

 

The Board of Appeal and Equalization of Fillmore County met pursuant to MN Statutes on this 18th day of June 2019 at 6:30 p.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Duane Bakke, Marc Prestby, Randy Dahl and Mitch Lentz. Also present were: Bobbie Vickerman, Coordinator/Clerk; Karla Franzen, Deputy Auditor/Treasurer; Brian Hoff, Land Records/Assessor; Cynthia Blagsvedt, Assessor; Ronald Vikre, Property Appraiser; Dave Enright, Property Appraiser; Roxane Alden, Property Appraiser; Jessy Betts, Patrol Sergeant; Mark Hobert; Colleen Allen; Mark Burmeister; Jackie Garnatz; Kevin Beck; Gretchen Mensink, Republican Leader; and Karen Reisner, Fillmore County Journal.

The Pledge of Allegiance was recited.

Karla Franzen, Deputy Auditor/Treasurer, administered the oath of office to the following Board of Appeals and Equalization members: Duane Bakke, Marc Prestby, Randy Dahl and Mitch Lentz.

Brian Hoff & Cindy Blagsvedt, Land Records Director/Assessor, reviewed the role of the Board of Appeals and Equalization along with the packet provided.

Land Records Director Hoff presented requests for the following property owners, each of whom had appeared at their Local Board of Appeal & Equalization meeting for their tax jurisdiction or called/met with their appraiser during the Open Book meeting.

Adam Brennan to move property value from $117,900 down to $97,500.

On motion by Dahl and seconded by Lentz, the Board unanimously approved the request to reduce the property value from $117,900 to $97,500 for Adam Brennan.

Michael & Andrea Pepin to move property value from $162,680 down to $134,211.

On motion by Prestby and seconded by Lentz, the Board unanimously approved the request to reduce the property value from $162,680 down to $134,211 for Michael & Andrea Pepin.

Linda Tacke to move property value from $217,400 down to $212,046.

On motion by Dahl and seconded by Lentz, the Board unanimously approved the request to reduce the property value from $217,400 down to $212,046 for Linda Tacke.

Paul Hardwick to move property value from $174,000 down to $156,877.

On motion by Dahl and seconded by Prestby, the Board unanimously approved the request to reduce the property value from $174,000 down to $156,877 for Paul Hardwick.

Rebecca Becker to move property value from $176,700 down to $153,335.

On motion by Dahl and seconded by Lentz, the Board unanimously approved the request to reduce the property value from $176,700 down to $153,335 for Rebecca Becker.

Matthew Stier to move property value from $140,900 down to $112,500.

On motion by Lentz and seconded by Dahl, the Board unanimously approved the request to reduce the property value from $140,900 down to $112,500 for Matthew Stier.

Paula Ruesink to move property value from $141,100 down to $132,400.

On motion by Prestby and seconded by Lentz, the Board unanimously approved the request to reduce the property value from $141,100 down to $132,400 for Paula Ruesink.

After review, Land Records Director Hoff presented a recommendation to reduce the property value for Monica G. Griffin Trust from $742,800 to $653,800.

On motion by Lentz and seconded by Dahl, the Board unanimously approved the request to reduce the property value from $742,800 to $653,800 for Monica G. Griffin Trust.

Land Records Director Hoff presented a recommendation from the Assessor's Office to reduce the property value for Ronald & Colleen Allen from $588,500 to $549,000. Property Appraiser Alden was called upon to review findings from the inspections & reassessment. The appellant Allen was present and reviewed the large changes in her property value. She stated that she appreciated the reduction presented but felt her property needed to be reduced more than that based on her research. She asked that her property be valued based upon her neighborhood and cost to build her home. Discussion ensued.

On motion by Dahl and seconded by Lentz, the Board unanimously approved the request to reduce the property value from $588,500 down to $505,000 for Ronald & Colleen Allen.

Land Records Director Hoff presented a recommendation from the Assessor's Office to reduce the property value from $140,800 to $134,400 for Mark Burmeister. Property Appraiser Alden was called upon to review findings from the inspections & reassessment. The appellant Burmeister was present and provided an appraisal that noted his property should be valued at $118,000. Discussion ensued.

On motion by Dahl and seconded by Prestby, the Board unanimously approved the request to reduce the property value from $140,800 down to $120,000.

Jackie Garnatz, Spring Valley, present at the meeting, requested the Board to review and reduce her property value, noting that the valuation increased from $91,000 to $103,000. After discussion, it was determined that her property would need to be visited to determine the valuation.

Mark Hobert, Jordan Township, was present. Hobert requested to reduce the property value of his bare land property. There was discussion of the land being in the Department of Natural Resources (DNR) Managed Forestland Program. It was noted that the increase in his value was based on the land sales report that was provided in the packet.

On motion by Prestby and seconded by Dahl, the Board voted unanimously to deny the request from Mark Hobert.

On motion by Lentz and seconded by Dahl, the Board voted unanimously for a continuation of the Board of Appeal and Equalization meeting, set to reconvene on Tuesday, June 25 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The Board of Appeal and Equalization of Fillmore County reconvened pursuant to MN Statutes on this 25th day of June 2019 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Duane Bakke, Marc Prestby, Randy Dahl and Mitch Lentz. Also present were: Bobbie Vickerman, Coordinator/Clerk; Brian Hoff, Land Records/Assessor; Cynthia Blagsvedt, Assessor; Kevin Olson, Social Services Manager; Cristal Adkins, Zoning Administrator; Jessica Erickson, Public Health Director; Kevin Beck; Bonita Underbakke; and Karen Reisner, Fillmore County Journal.

Commissioner Bakke called to order the continuation hearing for Board of Appeal and Equalization at 9:04 a.m. June 25, 2018.

Land Records Director Hoff provided the suggested adjustment to Jaqueline Garnatz property 36.0162.030. Hoff is recommending an adjustment of $12,100.

Commissioner Bakke asked if the process is different from prior years, noting that in past years very few changes were made and the Board has never seen this number of appellants. It was noted by Land Records Director Hoff that it could vary.

On motion by Dahl and seconded by Prestby, the Board unanimously approved the adjustment of $12,100, reducing the property value from $103,000 down to $90,900.

On motion by Lentz and seconded by Dahl the Board of Appeal and Equalization was adjourned at 9:09 a.m.