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December 18

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 18th day of December, 2018 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, Gary
Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk-Auditor/Treasurer;
David Schmidt, Nature Conservancy; Jaime Edwards and Rick Walsh, MN Department of Natural Resources (DNR), Division of Wildlife; John DeGeorge, Sheriff Elect; Heidi Jones, Auditor/Treasurer Elect; Marla Stanton, Assistant County Attorney; Ron Gregg, Highway Engineer; Kevin Olson, Social Services Manager; Cristal Adkins, Zoning Administrator; Drew Hatzenbihler, Solid Waste Administrator; Jessica Erickson, Director of Nursing; Jason Marquardt, Veteran Services Officer; David Kiehne, Recorder; Gordon Johnson, City of Rushford Village; Matt Hilgart and Jennifer Berquam, Association of Minnesota Counties (AMC) representatives; Senator Jeremy Miller; Representative Greg Davids; Bob Pickett, Bonita Underbakke; Karen Reisner, Fillmore County Journal and Gretchen Mensink, Republican Leader.

The Pledge of Allegiance was recited.

On motion by Prestby and seconded by Peterson, the amended agenda was unanimously approved.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the following Consent Agenda:
1. December 11, 2018 minutes as presented.
2. December 11, 2018 Truth in Taxation Public Hearing minutes as presented.

On motion by Peterson and seconded by Dahl, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Marla Stanton, Assistant County Attorney, was present.

On motion by Dahl and seconded by Bakke, the following resolution was unanimously
adopted:
RESOLUTION 2018-055: Right of Way Easement for Margaret Schueler

David Schmidt, Nature Conservancy, and Jaime Edwards and Rick Walsh, MN DNR, Division of Wildlife, were present.

Discussion ensued regarding the MN DNR request for the acquisition of approximately 584 acres in the City of Rushford Village. Gordon Johnson from the City of Rushford Village would like to convey to the Board that the Village sees a hardship with all of this land continually going to the DNR when the Village does not see tax dollars for the properties. Johnson is bringing forth these concerns on behalf of the Village, noting that 10% of Village is owned by the state. Johnson made a reference that he is not opposed to the land sale to the Department of Natural Resources. Dahl referenced an email from Heidi Jones, Finance Officer / Auditor/Treasurer Elect, stating that the City is allowed to receive PILT payments.

MN DNR will be using heritage funds entirely to purchase the acreage; a resolution is no longer required.

John DeGeorge, Sheriff Elect, was present.

An elected official conference was conducted with John DeGeorge, Sheriff Elect. He provided a summary of his qualifications. DeGeorge discussed his goals for 2019 and explained that he set them realistically and conservatively. He is requesting $106,000 for his 2019 salary; he is working with the budget that was previously set. DeGeorge pointed out the salary requested is less than 95% of both the region 9 average Sheriff's salary and the compensation study by David Drown & Associates.

Heidi Jones, Auditor/Treasurer Elect, was present.

An elected official conference was conducted with Heidi Jones, Auditor/Treasurer Elect. She provided a summary of her experience, duties, and responsibilities. Jones is requesting $80,000 for her 2019 salary.

Bobbie Vickerman, Coordinator, was present.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the Cost Allocation Invoice from Government Management Group in the amount of $5,100.

The Citizen's Input portion of the meeting was opened and closed at 9:32 a.m.

The Chair recessed the meeting at 9:32 a.m. and resumed back in session at 9:35 a.m.

Fillmore County's Legislative Priorities were reviewed. Each Department Head and Department Head Elect reviewed their priorities with the Legislators. Matt Hilgart and Jennifer Berquam, Association of Minnesota Counties (AMC) representatives spoke. State Representative Greg Davids discussed his committees and stated how important this meeting is. He thanked the Fillmore County Commissioners and Department Heads for making the Veterans Home happen. State Senator Jeremy Miller thanked the Board for organizing this meeting every year. It is helpful for the legislative session and he appreciates the conciseness. He commended Fillmore County Staff and Department Heads for their great work. The people with AMC do a fabulous job, noting many good things have been accomplished and there is still work to do! Continue to work together to make things happen.

The Chair recessed the meeting at 11:09 a.m. and resumed back in session at 11:16 a.m.

Ron Gregg, Highway Engineer and Brent Kohn, Highway Maintenance Supervisor were present.

On motion by Bakke and seconded by Prestby, the following resolution was unanimously
adopted:
RESOLUTION 2018-056: Final payment to Rochester Sand & Gravel in the sum of $23,370.26 for SAP 023-592-003, Carrolton Township

On motion by Bakke and seconded by Prestby, the following resolution was unanimously
adopted:
RESOLUTION 2018-057: Final payment to Mathiowetz Construction in the sum of $23,655.26 for SAP 023-601-032 on CSAH 1

Highway Engineer Gregg requested the purchase of three pieces of equipment from the 2019 budget for the Highway Department. Discussion ensued regarding a question from Commissioner Dahl regarding different types of tractors and mowers, noting that no comparable prices were provided. Highway Maintenance Supervisor Kohn noted that they have retrieved prices from the State Bid the same as in prior years.

On motion by Prestby and seconded by Bakke, to approve the purchase of a 2019 6130M John Deere mower tractor for $48,800 from Preston Equipment (original purchase price $87,306.52 less the trade-in of the 2008 6430 John Deere valued at $38,506.52). The motion included mowing equipment worth $33,063 From Diamond Mowers which includes a 102" offset 3-point hitch flail mower for $9,981, 60" side rotary with combo lift for $19,099, a mounting mower $3,283 and $700 freight for shipping the equipment for the tractor. The Chair called for a vote: Commissioners voting "aye": Bakke, Peterson, Prestby and Lentz. Commissioners' voting "nay": Dahl. The motion prevailed.

On motion by Prestby and seconded by Bakke, the Board unanimously approved the Sign Truck Replacement chassey from Midway Ford in the amount of $50,868.12 and auction off the trade-in truck for the sign truck with the transfer of the box being done in-house.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the purchase of an Engineering Truck from Midway Ford in the amount of $28,234.92.

On motion by Peterson and seconded by Bakke, the Board unanimously approved the purchase of a Robinair A/C Recycler for $2,795.65 from Delegard Tool and some diagnostic tools for $2,704.05 from a combination of Wabco Software, Snap-On and Caterpillar as requested by the Highway Engineer.

Highway Engineer Gregg reported that the 2018 projects are all closed out except those that will continue in spring 2019. Projects for 2019 are being developed. Discussion ensued regarding equipment and diagnostic equipment. The variance regarding the curb in the City of Wykoff for the CSAH Hwy 5 project was discussed. Gregg reviewed MNDOT 6 construction plans for Fillmore County. Engineer Gregg will bring a plan forward in February regarding how projects are determined. Forestville State Park Bridge was mentioned again.

Kevin Olson, Social Services Manager, was present.

On motion by Dahl and seconded by Peterson, the Board unanimously approved the 2019 Transportation Services Contract with Semcac. Commissioner Prestby noted he would like to see Blue Cross/Blue Shield bid the transportation services.

On motion by Dahl and seconded by Peterson, the Board unanimously approved the 2019 MFIP/DWP contract with Workforce Development.

On motion by Dahl and seconded by Prestby, the Board unanimously approved the 2019/2020 CREST Cooperative Agreement that accepts AMHI Grant Contract Funding.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the 2019 Purchase Service Agreement for Targeted Case Management and Business Associate Addendum with Hiawatha Mental Health.

On motion by Dahl and seconded by Peterson, the Board unanimously approved the 2019 Purchase Service Agreement for Targeted Case Management with Zumbro Valley Health Center.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the 2019 Purchase Service Agreement for Mental Health Services with Zumbro Valley Health Center.

Jessica Erickson, Director of Nursing, was present.

On motion by Dahl and seconded by Prestby, the Board unanimously approved the Memorandum of Understanding between Federally Qualified Health Centers and Rural Health Clinics, Fillmore County Public Health and MN Department of Health.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the Fillmore-Houston Community Health Board IBCLC Agreement with Olmsted County Public Health.

Bobbie Vickerman, Coordinator, presented the remaining agenda items to the Board.

The 2019 Appropriations were discussed. The amounts from 2018 will be used; discussion ensued regarding SEMCAC requests. Lentz noted that these organizations should be self-sustaining. A motion by Prestby and seconded by Dahl, to approve the entire proposed 2019 Appropriations. The Chair called for a vote: Commissioners voting "aye": Bakke, Peterson, Prestby and Dahl. Commissioners' voting "nay": Lentz. The motion prevailed.
Root River Trails $2,000.00
Southeastern MN Emergency Medical Services $5,000.00
Southern MN Tourism Assoc. $1,056.10
SE Minnesota Initiative Fund $1,500.00
SE MN Historic Bluff Country $1,056.10
SELCO $233,809.00
SEMCAC $6,000.00
Historical Society $46,800.00
Memorial Day $750.00
Ag Society $37,000.00
Soil & Water Conservation District $217,000.00

On motion by Bakke and seconded by Peterson, the following resolution was unanimously
adopted:
RESOLUTION 2018-058: 2019 Fillmore County budget with adjustments

On motion by Prestby and seconded by Peterson, the following resolution was unanimously
adopted:
RESOLUTION 2018-059: 2019 Fillmore County Levy

It was decided to move the Leadership training item, with documentation, to the next Board meeting.

On motion by Bakke and seconded by Peterson, the Board unanimously approved advertising to accept Request for Proposal for Official Bank.

On motion by Dahl and seconded by Bakke, the Board unanimously approved to pay warrants that are emergency in nature or regular and ordinary for 2018 before December 31, 2018.

A review of the calendar was done and the following committee reports and announcements were given:
Dodge-Fillmore-Olmsted (DFO) – Peterson/Bakke – budget amount for Corrections; Soil and Water Conservation District (SWCD) – Bakke – Donna Rasmussen received Outstanding Employee award; Wellness/Activity – Bakke reviewed the minutes and items discussed; and State Community Health Services Advisory Committee (SCHSAC) – Lentz

Board Chair Lentz thanked everyone for 2018 and appreciates what everyone has done to make it a successful year.

On motion by Bakke and seconded by Peterson, the Chair adjourned the meeting at 12:46 p.m.