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December 11

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 11th day of December, 2018 at 3:00 p.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, Gary
Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk-Auditor/Treasurer; Don Ramsden, Rick Walsh and Brandon Schad, MN Department of Natural Resources; Cristal Adkins, Zoning Administrator; David Kiehne, County Recorder; Brett Corson, County Attorney; Kevin Olson, Social Services Manager; Jessica Erickson, Director of Nursing; Brian Hoff, Property Appraiser; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink, Republican Leader.

The Pledge of Allegiance was recited.

On motion by Dahl and seconded by Prestby, the amended agenda was unanimously approved.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the following Consent Agenda:
1. November 27, 2018 County Board minutes as presented.
2. Merit increase for Kim McCabe to Merit Grade 5/Step 6 effective December 2, 2018 as recommended by Social Services Manager.

Bakke asked about the Frontier Communications invoice as it was a high dollar amount and it noted that it was reimbursement for a mower hitting a pedestal. Vickerman pulled the invoice and it was noted on the invoice that it had been submitted to insurance.

On motion by Dahl and seconded by Bakke, the Board unanimously requested pulling the bill from Frontier Communications until insurance can be contacted to verify whether they will be paying for this claim.

On motion by Prestby and seconded by Peterson, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Don Ramsden, Rick Walsh and Brandon Schad from the MN Department of Natural Resources were present.

On motion by Prestby and seconded by Peterson, the following resolution was adopted with Bakke, Prestby, Peterson and Dahl voting "aye" and Lentz voting "nay:"
RESOLUTION 2018-054: Acquisition of approximately 2.75 acres and donation of 24.75 acres owned by Greg Jenson, Preble Township

An elected official conference was conducted with David Kiehne, Recorder. He provided a summary of the duties of the County Recorder. Kiehne is requesting $72,500 for his 2019 salary in comparison to his 2018 salary of $67,500.

Bobbie Vickerman, County Coordinator, was present.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the 2019 appropriation to the Soil and Water Conservation District (SWCD) for regular appropriation $215,000 and an additional $2,000 as a local match for the Local Capacity Grant for buffer law compliance activities.

The Board congratulated Donna Rasmussen for receiving the State Soil & Water Conservation District outstanding employee award.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the Third Judicial District Court and Fillmore County Administration Cooperative Agreement for the period of December 1, 2018 through June 30, 2019 for Courtroom improvements with $20,000 from the 2019 budget being allocated.

An elected official conference was conducted with Brett Corson, County Attorney. He provided a summary of his experience, legal duties, and responsibilities. County Attorney Corson is requesting $118,000 for his 2019 salary in comparison to his 2018 salary of $107,000.

The Citizen's Input portion of the meeting was opened and closed at 3:31 p.m.

On motion by Dahl and seconded by Bakke, the Board unanimously approved adjustments for three clerical errors as submitted in the packet by Cindy Blagsvedt since the County Board of Appeals and Equalization on June 12, 2018 per MN Statute 273.010 and 274.13.

On motion by Bakke and seconded by Peterson, the Board unanimously approved the leave of absence request for Auditor/Treasurer Elect, Heidi Jones. Based upon Attorney Corson's recommendation, since the Finance Officer will no longer be a position within the Auditor/Treasurer Department, the Accounting Technician Lead would be the next available position.

On motion by Dahl and seconded by Prestby, the Board unanimously approved the staffing adjustments and organization chart for the Land Records, Recorder and Auditor/Treasurer Departments. Karla Franzen will move from Office Support Specialist, Sr. to Accounting Technician within Land Records, Carrie Huffman will move from Accounting Technician Lead to Accounting Technician within the Auditor/Treasurer Department and Lori Affeldt will remain as an Accounting Technician Lead within the Auditor/Treasurer Department.

Coordinator Vickerman presented a review of the 2019 Proposed Legislative Priorities first draft for changes and approved presentation at the December 18, 2018 Board meeting. Discussion ensued. Some changes were requested and it was noted that narrowing down the priorities for the Legislation session would be beneficial.

On motion by Bakke and seconded by Peterson, the Board unanimously approved continued intermittent employment for Char Meiners to assist with training and staffing as needed through Coordinator Vickerman with a not to exceed amount of $5,000.

Kevin Olson, Social Services Manager, was present.

On motion by Dahl and seconded by Peterson, the Board unanimously approved the contract for the 2019/2020 Minnesota Comprehensive Adult Mental Health Act with the State of Minnesota in the amount of $103,572.

On motion by Bakke and seconded by Dahl, the Board unanimously approved to increase the Mobile Crisis Grant for 2019/2020 to supplement the decrease in grant funding from the State of Minnesota.

Jessica Erickson, Director of Nursing, was present.

On motion by Dahl and seconded by Peterson, the Board unanimously approved telecommuting status for Michele Gatzke, Registered Nurse, as recommended by the Director of Nursing.

A review of the calendar was done with the following committee reports and announcements given: Dahl – Semcac – discussed funding and general budget and operation updates. Peterson, Bakke, Lentz, Dahl – AMC Conference - Peterson noted the Annual Conference was well worth the time. Prestby/Peterson – Solid Waste – permitting update – application done and ready, licensing updates, requested adjustment of hours at Center but Committee did not support. Bakke noted that the weed spraying was done for 2018; he noted that a test plot is being done regarding alternate weed control options. Prestby, Lentz and Bakke – Catalpa, LLC.

On motion by Bakke and seconded by Dahl, the Chair adjourned the meeting at 4:38 p.m.

The Board of County Commissioners of Fillmore County, Minnesota met in special session for the purposes of a Truth in Taxation Public Hearing, pursuant to MN Statutes, this 11th day of December 2018 at 6:00 p.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, Gary
Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk-Auditor/Treasurer; Ron Gregg, Highway Engineer; David Kiehne, Recorder; Brian Hoff, Ronald Vikre and Roxane Alden, Property Appraisers; Kevin Olson, Social Services Manager; Jessica Erickson, Director of Nursing; Jason Marquardt, Veteran Services Officer; Ray & Marie Steichen; Terry Hubbard; Ken & Sara Fabian; Ellen Collett; Harry & Jane Kesler; Ken & Joan Kujath; Bonita Underbakke; Tricia Cudney; Jason Majerus; Ruth Peterson; Karen Reisner, Fillmore County Journal; and Gretchen Mensink, Republican Leader.

The Chair called the 2019 Fillmore County Truth in Taxation Public Hearing to order at 6:00 p.m.

The Pledge of Allegiance was recited.

Bobbie Vickerman, Coordinator, reviewed the following with a power point presentation:
• Review of 2018 Operations
• Performance Measures Report Results Summary
• Planned 2019 Operations
• 2019 Preliminary Expenditures and Trends
• 2019 Preliminary Revenues and Trends
• 2019 Proposed Budget & Levy

Terry Hubbard had noted that he has been told that he cannot put up a shed on his property located in Rushford Village and his Emergency Sign needed replacement. It was noted that this meeting was not the meeting that he needed to attend and was directed to the Assessor's Office. Bakke noted that the assessment value is based on what he has on his property at this time and does not reflect possible future buildings, stating that the assessment value probably would not change. It was also stated that the City of Rushford Village was responsible for zoning for his property and the County would not have jurisdiction. Vickerman stated she would follow up on his E911 address sign.

Brian Hoff, Property Appraiser for the Assessor's Office stated to the audience that if anyone had valuation questions that they could come up to the Assessor's Office following the meeting.

Coordinator Vickerman asked if there were any questions regarding the budget or levy. There were no questions asked pertaining to the budget or levy.

On motion by Bakke and seconded by Dahl, the Chair adjourned the meeting at 7:02 p.m.