The Board of County Commissioners of Fillmore County, Minnesota met in special session this 27th day of November, 2018 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk-Auditor/Treasurer; Ron Gregg, Highway Engineer; Cristal Adkins, Zoning Administrator; Thomas Kaase, Sheriff; Kevin Beck, Chief Deputy Sheriff; Jessica Erickson, Director of Nursing; Cynthia Blagsvedt, County Assessor; Brian Hoff, Property Appraiser; David Kiehne, County Recorder; Heidi Jones, Finance Officer; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink, Republican Leader.
The Pledge of Allegiance was recited.
On motion by Dahl and seconded by Bakke, the amended agenda was unanimously approved.
On motion by Dahl and seconded by Peterson, the Board unanimously approved the following Consent Agenda:
1. November 13, 2018 minutes
2. Successful completion of probation for Samantha Grabau, Case Aide, effective November 27, 2018 as recommended by the Director of Nursing
3. Merit increase for Kelli Jo Dornink, Social Worker, effective November 13, 2018 as recommended by the Social Services Supervisor
On motion by Bakke and seconded by Prestby, the Board unanimously approved payment of the following Commissioners' warrants:
The Auditor's warrants were reviewed.
Ron Gregg, Highway Engineer, was present.
On motion by Dahl and seconded by Peterson, the following resolution was unanimously adopted:
RESOLUTION 2018-052: Administrative Variance to State Aid in City of Wykoff to reconstruct CSAH Hwy 5 through the City of Wykoff
Highway Committee Report: 2018 project updates were provided noting that some of the projects will roll into 2019. Discussed ordering three pieces of equipment: F550 Sign Truck Chassis, pickup truck for Engineers and mower tractor. Discussed design variance for City of Wykoff, 2019 projects and thank you letter from Eagle Bluff Environmental Center for the road improvement.
Bobbie Vickerman, County Coordinator, was present.
On motion by Dahl and seconded by Bakke, the Board unanimously approved the allocation of Minnesota Counties Intergovernmental Trust Dividends to the Infrastructure Fund, noting that two persons would be able to attend the annual Safety Conference with those funds as well.
Coordinator Vickerman lead a discussion regarding the swearing in of elected officials. It was decided that it would take place on January 8th, if legally possible. It was noted that the Sheriff would be sworn in on the 7th.
On motion by Dahl and seconded by Bakke, the Board unanimously approved the schedule for the January 2019 meetings. The Board will meet in regular session/annual meeting on January 8th and in special session on January 22nd.
Discussion ensued regarding the Land Records Department positions. On motion by Dahl and seconded by Bakke, the Board unanimously approved advertising for an Account Technician and moving Sheila Buenger to the position of Account Tech Lead, effective immediately.
On motion by Bakke and seconded by Peterson, the Board unanimously approved budget adjustments that move two positions from the Recorder department and two positions from Auditor/Treasurer Department into the Land Records Department, formerly listed as Assessor's Department prior to the Truth in Taxation hearing, noting that there would be no change to the preliminary levy with those changes.
The Citizen's Input portion of the meeting was opened and closed at 10:04 a.m. as no one was present to speak.
Sheriff Thomas Kaase was present.
On motion by Bakke and seconded by Prestby, the Board unanimously approved the request to sell seized vehicles at Sweeney Auction Company in Wisconsin.
On motion by Prestby and seconded by Peterson, the Board unanimously approved the purchase of one Dodge Durango through the leasing program with Enterprise, Inc.
On motion by Bakke and seconded by Prestby, the Board unanimously approved to advertise to hire a Deputy Sheriff.
Cristal Adkins, Zoning Administrator, was present.
On motion by Prestby and seconded by Dahl, the following resolution was unanimously adopted:
RESOLUTION 2018-053: Conditional Use Permit for Linnea Weiser, Event Venue, Bloomfield Township
Jessica Erickson, Director of Nursing, was present.
Director of Nursing Erickson discussed and reviewed Fillmore County Expenditures on the Joint Board of Health as well as the by-laws and funding procedures. Erickson also updated the Board about the Evidence Based Family Home Visiting Grant; a $90,000 grant which will be applied for and RFP sent.
On motion by Bakke and seconded by Dahl, the Board unanimously approved the 3-year contract and invoice for Microsoft Assurances in the amount of $45,898.00 from SHI International Corp as recommended by the Technology/Land Records/GIS Committee.
Coordinator Vickerman was asked to analyze dual work stations for each department.
A review of the calendar was done and the following committee reports and announcements were given:
Dahl – SEMCAC- met in Rochester, transition in transportation department
Dahl/Lentz – Community Services reviewed Public Health internal changes, budget report, Joint Board of Health; Social Services – cuts in CREST funding and the decrease can be made up with Adult mental health dollars, child care funding, mental health counselor located in County; and Veterans – discussed legislative priorities
Bakke – Finance, Historical Society, Extension (need at-large person), and Water Resources Board (budget)
On motion by Bakke and seconded by Dahl, the Chair adjourned the meeting at 11:11 a.m.