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November 6

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 6th day of November, 2018 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, County Coordinator; Marty Walsh, Community and Economic Development Associates; Jessica Erickson, Director of Nursing; Terry Schultz, Maintenance Supervisor; Darrell Schmitt, Engineer Technician Supervisor; Pamela Schroeder, Highway/Airport Office Manager; Kevin Olson, Social Services Manager; Brett Corson, County Attorney; Cristal Adkins, Zoning Administrator; David Kiehne, Recorder; Heidi Jones, Finance Officer; Cynthia Blagsvedt, Assessor; Brian Hoff, Appraiser; Bonita Underbakke; Karen Reisner, Fillmore County Journal, and Gretchen Mensink, Republican Leader.

The Pledge of Allegiance was recited.

On motion by Bakke and seconded by Dahl, the agenda was unanimously approved.

On motion by Prestby and seconded by Dahl, the Board unanimously approved the following Consent Agenda:
1. October 23, 2018 County Board minutes.

On motion by Bakke and seconded by Prestby, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Marty Walsh, Community and Economic Development Associates, was present.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the January 2018 Housing Study Proposal.

On motion by Prestby and seconded by Bakke, the Board unanimously approved accepted sponsorship from Compeer Financial in the amount of $5,000 for a Fillmore Housing Study and extended a thank you from the County for their donation.

Jessica Erickson, Director of Nursing, was present.

On motion by Dahl and seconded by Prestby, the Board unanimously approved the application for the Minnesota Evidence-based On Family Home Visiting Grant with Houston County pending County Attorney approval.

Director of Nursing Erickson updated the Board on the Statewide Health Improvement Program, stating this is a rollover year; however, the remaining dollars should be spent by December.

Terry Schultz, Maintenance Supervisor, was present.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the quote from Winona Heating & Ventilating Inc. in the amount of $5,774.00 for roof repairs on the Law Enforcement Center.

On motion by Dahl and seconded by Bakke, the Board unanimously approved General Election Canvassing for November 14, 2018 at 10:00 a.m. in Conf. Room 102U and appointed Commissioners Peterson and Lentz as members of the Canvassing Board.

On motion by Dahl and seconded by Peterson, the Board unanimously approved training including twelve webinar based trainings and two live trainings with Convene, LLC Training in the amount of $999.00 to be paid for with Social Service funds.

The citizens portion of the meeting open and closed at 9:35 a.m.

Kevin Olson, Social Services Manager, was present.

On motion by Dahl and seconded by Peterson, the Board unanimously approved the Foster Care Transportation Agreement with Kingsland Public Schools.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the CREST Regional Chair to sign the Memorandum of Understanding for Regional Behavioral Health Crisis Program on behalf of Fillmore County.

On motion by Peterson and seconded by Dahl, the following resolution was unanimously adopted:                                 RESOLUTION 2018-046: CREST regional triage centers for crisis intervention

Darrell Schmitt, Engineer Technician Supervisor, and Pamela Schroeder, Highway/Airport Office Manager, were present.

On motion by Bakke and seconded by Dahl, the following resolution was unanimously adopted:                                   RESOLUTION 2018-047: Final payment to Midwest Contracting in the sum of $160,104.98 for SP 23-601-024 with Olmsted County project 55-601-020 on CSAH 1, Sumner Township

On motion by Dahl and seconded by Bakke, the following resolution was unanimously adopted: RESOLUTION 2018-048: Final payment to Minnowa Construction Co. in the amount of $1,695.50 for LOST 88936-105 on CR 105, Arendahl Township

On motion by Bakke and seconded by Prestby, the following resolution was unanimously adopted: RESOLUTION 2018-049: Final payment to Alcon Construction Corp in the amount of $5,426.91 for SAP 23-599-201 on Ivy Road in Carrolton Township

On motion by Dahl and seconded by Bakke, the following resolution was unanimously adopted: RESOLUTION 2018-050: Final payment to Alcon Construction Corp in the amount of $7,529.53 for SAP 23-599-204 in Sumner Township

Highway/Airport Office Manager Schroeder reported that the application for the Airport Supplemental Appropriation was 100% funded in the amount of $1,975,000. If Fillmore County would receive these dollars, it would alleviate the County from the local cost share for the Airport project.

On motion by Bakke and seconded by Peterson, the Board unanimously approved the three year agreement at $5,500/year increase for the SELCO contract.

Coordinator Vickerman presented possible options, as recommended by the personnel committee, to restructure the Assessor, Recorder, and Auditor/Treasurer Offices by hiring a Land Records Director. Discussion ensued regarding changes to the job description, pay scale and overall information regarding the roles of each of the departments.

The Chair recessed the meeting at 10:47 a.m. and resumed back in session at 10:50 a.m.

Discussion continued regarding the Land Records Department.

On motion by Bakke and seconded by Dahl, the Board unanimously voted to proceed with the process to hire a Land Records Director in place of Assessor per updated job description and a new organization chart that moved one position under the Recorder which would be chosen by the Recorder with that position being required to be able to perform all duties of the Recorder, three positions under the Auditor/Treasurer and the other positions to be supervised by the Land Records Director.

The following announcements, calendar review and committee reports were given: Peterson – Bluff Country HRA webinar. Dahl and Prestby – no reports. Bakke – Steele County $5,000 for Veterans. Bakke, Lentz and Vickerman attended the Association of Minnesota Counties (AMC) Fall Region IX meeting – top three priorities were voted on. Levy is lowest in the district for preliminary. Thursday, November 8th, 10:30 a.m. – Department of Veterans Affairs Planning Session for Construction. Thursday, December 6th – larger meeting for an open house Veterans Home meeting.

On motion by Bakke and seconded by Dahl, the Chair adjourned the meeting at 11:19 a.m.