The Board of County Commissioners of Fillmore County, Minnesota met in special session this 23rd day of October, 2018 at 9:02 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, Gary Peterson and Marc Prestby. Also present were: Audrey Inglett, Office Support Specialist, Sr./Clerk pro tem; Thomas Kaase, Sheriff; David Kiehne, Recorder; Kevin Olson, Social Services Manager; Ron Gregg, Highway Engineer; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink, Republican Leader.
The Pledge of Allegiance was recited.
On motion by Peterson and seconded by Dahl, the agenda was unanimously approved.
On motion by Dahl and seconded by Bakke, the Board unanimously approved the following Consent Agenda:
1. October 9, 2018 County Board minutes as presented.
On motion by Dahl and seconded by Prestby, the Board unanimously approved payment of the following Commissioners' warrants:
The Auditor's warrants were reviewed.
David Kiehne, Recorder, was present.
Recorder Kiehne presented to the Board members the recommended Electronic Document Management Software from the Technology Committee. He also noted that the County Attorney had questions and concerns regarding the contract language. Discussion followed concerning how to address all of Attorney Corson's concerns.
On motion by Bakke and seconded by Dahl, the Board unanimously approved the quote in the amount of $21,520.00 from Girard's Business Solutions for the MaxxVault document management software pending County Attorney approval and with the understanding it will be brought back to the Board if any questions.
On motion by Prestby and seconded by Bakke, the Board unanimously approved the quote for the Ricoh MP CW2201SP color print/copy/scanner from Metro Sales in the amount of $8,295 to be paid out of the Recorder's Allocated fund.
Ron Gregg, Highway Engineer, was present.
On motion by Peterson and seconded by Dahl, the following resolution was unanimously adopted:
RESOLUTION 2018-045: Final payment in the amount of $31,518.91 to Allied Blacktop Co. for the 2018 Chipseal Project on CSAH 2, 8, 9, 14, 15, 20, 27, and 38 in Jordan, Sumner, Fountain, Spring Valley, Carimona, Bloomfield, York, Bristol Townships and Rushford Village
The following Highway committee report was given: Bakke – provided an update for existing projects and their proposed completion dates; Chatfield shop was discussed with options for how to move forward with existing building; discussed purchasing a sign truck; discussed the proposed construction projects for 2019.
Commissioner Bakke shared with the members of the Board and the press a listing of the Proposed Construction Projects for 2019. Highway Engineer Gregg reported the proposed construction projects for 2019 on the list are coded in red and the projects coded in green had to be removed from the list or are delayed due to lack of funding. Discussion followed concerning the funding for projects.
On motion by Bakke and seconded by Prestby, the Board unanimously approved the Proposed Construction Projects for 2019.
Highway Engineer Gregg stated that he has been looking at some diagnostic equipment that will be brought back to the Board for approval.
The Citizen's Input portion of the meeting was opened and closed at 10:07 a.m.
On motion by Dahl and seconded by Bakke, the Board unanimously approved Coordinator Vickerman as Intergovernmental Trust Voting Delegate for the 2018 annual meeting with Commissioner Bakke as alternate.
On motion by Bakke and seconded by Dahl, the Board unanimously accepted the resignation with thanks from Jay Meyer, Highway Maintenance Specialist, effective October 11, 2018.
On Motion by Dahl and seconded by Prestby, the Board unanimously approved advertising for replacement Highway Maintenance Specialist as recommended by the Highway Engineer and the Personnel Committee.
On motion by Dahl and seconded by Bakke, the Board unanimously approved the hire of Amy Hershberger as replacement Case Aide at Merit Grade 3/Step 3, effective Friday, October 26, 2018 as recommended by Social Services Manager and the hiring committee.
On motion by Bakke and seconded by Peterson, the Board unanimously approved advertising for replacement Dispatcher as recommended by the Sheriff and the Personnel Committee.
The following announcements, calendar review and committee reports were given: Prestby/Peterson: Law Enforcement – radio discussion, jail updates, and update on security. Lentz: Technology – Windows 7 will no longer be supported so all equipment must be updated to Windows 10 by January 2019; Removing dual work stations.
Commissioner Lentz presented and provided copies of a letter received from Law Enforcement Labor Services (LELS) addressed to the Fillmore County Board of Commissioners. Dahl questioned Sheriff Kaase in regard to the letter reporting that the deputies do not have body armor, and questioned if this letter is true or false. Sheriff Kaase responded that he disagrees with parts of the letter. It was noted that there were concerns as to why the process to purchase the necessary equipment when an employee is hired was not followed. Discussion ensued. Sheriff Kaase confirmed to Board members that everybody working today does wear body armor. Bakke further stated that the body armor needs to be sized properly, not expired and ordered the day of hire.
On motion by Prestby and seconded by Bakke, the Chair adjourned the meeting at 10:26 a.m.