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September 25

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 25th day of September, 2018 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk-Auditor/Treasurer; Ron Gregg, Highway Engineer; Kristina Kohn, Human Resources Officer; Kevin Olson, Social Services Manager, Jason Marquardt, Veterans Service Officer; Tom Kaase, Sheriff; Jamie Fenske, Jail Administrator; Bonita Underbakke, Anne Marie Flynn, Doug Lind, Mike Fenske, Sarah Monroe, Dodge-Fillmore-Olmsted (DFO) Victim Services; Anne Detlefsen, Women's Shelter; Kari Berg, DFO Corrections; Jill Kielblock, Bureau of Mediation Services; Karen Reisner, Fillmore County Journal,and Gretchen Mensink, Republican Leader.

The Pledge of Allegiance was recited.

On motion by Prestby and seconded by Bakke, the agenda was unanimously approved.

On motion by Dahl and seconded by Prestby, the Board unanimously approved the Consent Agenda:

1. September 11, 2018 County Board minutes.
2. Payment of 4th qtr. invoice #CSF1-120973 in the sum of $110,395.50 to Olmsted County Community Services for Dodge-Fillmore-Olmsted (DFO) Community Corrections 2018 appropriation in accordance with Joint Powers agreement.
3. Family and Medical Leave for employee #1386 effective September 11, 2018 for up to twelve (12) weeks in accordance with policy.

On motion by Dahl and seconded by Bakke, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Sarah Monroe, DFO Victim Services; Kari Berg, DFO Corrections; and Anne Detlefsen, Women's Shelter were present.

On motion by Bakke and seconded by Peterson, the Board unanimously approved the Proclamation for October as Domestic Violence Awareness Month.

On motion by Prestby and seconded by Bakke, the Board unanimously approved the activities for the month of October to bring awareness of Domestic Violence.

Doug Lind and Mike Fenske, Fillmore County Ag Society, were present.

On motion by Bakke and seconded by Prestby, the Board unanimously approved to put $5,000 towards the cement repair/replacement at the Fillmore County Fairgrounds. Discussion ensued.

On motion by Dahl and seconded by Bakke, the Board unanimously approved to amend the original motion and adjust the donation from $5,000 to $7,000 to the Fillmore County Ag Society.

The Board unanimously approved the original motion with the amended amount of $7,000 to the Fillmore County Ag Society for the cement repair/replacement.

The Citizen's Input portion of the meeting was opened and closed at 9:33 a.m.

Ron Gregg, Highway Engineer, was present.

On motion by Dahl and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2018-032: Final payment in the amount of $910.09 to Bruening Rock Products for the 2018 Rock Contract on CR 118, Carimona & Forestville Townships

On motion by Dahl and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2018-033: Final payment in the amount of $1,703.45 to Bruening Rock Products for the gravel rock contract on CSAH 26, Holt Township

On motion by Dahl and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2018-034: Final payment of $2,193.57 to Bruening Rock Products for the gravel rock contract on CSAH 28, Newburg Township

On motion by Dahl and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2018-035: Final payment of $2,163.46 to Bruening Rock Products for the gravel rock contract on CSAH 30, Harmony & Canton Townships

On motion by Dahl and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2018-036: Final payment of $251.56 to Bruening Rock Products for the gravel rock contract on CR 109, Beaver Township

On motion by Dahl and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2018-037: Final payment of $1,283.23 to Bruening Rock Products for the gravel rock contract on CR 107, Norway & Holt Townships

On motion by Dahl and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2018-038: Final payment of $683.29 to Bruening Rock Products for the gravel rock contract on CR 117, Fountain Township

Bakke and Prestby gave a Highway Committee report:  County 1 is open for traffic!  Many 2018 projects are completed and one will finalize in 2019; discussed Chatfield building replacement; ditch weed control process; and speed sign.

Jason Marquardt, Veterans Service Officer, was present.

On motion by Dahl and seconded by Prestby, the following resolution was unanimously adopted:
RESOLUTION 2018-039: Annual County Veterans Service Officer (CVSO) Office Enhancement Grant in the amount of $10,000

Kristina Kohn, Human Resources, was present.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the retirement request from Sylvia Leitzen, Case Aide, effective September 28, 2018 and thanked her for her years of service.

On motion by Dahl and seconded by Bakke, the Board unanimously approved to advertise internally for a replacement Case Aide.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the amounts for the 2019 health insurance plan and contribution amount.

On motion by Dahl and seconded by Prestby, the Board unanimously approved to change the amount of maximum allowable flexible spending contribution.

Discussion regarding the creation of a Health Savings Account (HSA) option, it was requested to ask the representative from Flexible Benefits to come back with more explanation as to how the HSA and Voluntary Employees Beneficiary Association (VEBA) would work together.

On motion by Prestby and seconded by Peterson, the meeting was closed at 10:14 a.m. pursuant to Minn. Statute 13D.05, subd.2 (b) regarding an LELS Local #85 employee discipline action. All members were present. Also present were Bobbie Vickerman, Coordinator/Clerk; Kristina Kohn, Human Resources Officer; James Fenske, Jail Administrator; Thomas Kaase, Sheriff; Samantha Keasling, Sheriff Deputy; Renee Zachman, Business Agent for Law Enforcement Labor Services, and Jill Kielblock, Bureau of Mediation Services.

On motion by Bakke and seconded by Dahl, the Chair re-opened the meeting at 12:01 p.m.

On motion by Bakke and seconded by Dahl, the Board unanimously approved setting the 2019 Open Enrollment dates for October 30 - November 15, 2018.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the request to hire Jeffery Quam as Head Mechanic with salary set at Local #49, Step 3, effective no later than October 12, 2018 as recommended by the Hiring Committee.

Human Resources Officer Kohn presented the first reading of the proposed updates to the Pre-Employment Physical policy. There were no recommendations for changes.

Human Resources Officer Kohn presented the first reading of the proposed updates to Work Hours and Attendance policy. Discussion ensued regarding the various pieces of the weekend contact, worked lunches and breaks, and variation between hourly and salary. It was requested to update the pieces discussed and bring back as first reading.

On motion by Bakke and seconded by Peterson, the meeting was closed at 12:31 p.m. pursuant to Minn. Statute 13D.05, subd.2 (b) regarding an LELS Local #85 employee discipline action. All members were present. Also present were Bobbie Vickerman, Coordinator/Clerk; Kristina Kohn, Human Resources Officer; James Fenske, Jail Administrator; Thomas Kaase, Sheriff; and Jill Kielblock, Bureau of Mediation Services.

On motion by Bakke and seconded by Dahl, the Chair re-opened the meeting at 12:59 p.m.

The Chair recessed the meeting at 12:59 p.m. and resumed back in session at 1:05 p.m.

Human Resources Officer Kohn presented the first reading of the proposed updates to Scope, Adoption & Administration policy. It was requested to include per Federal law and check on Merit and bring back as a first reading.

Bobbie Vickerman, Coordinator – Auditor/Treasurer, was present.

The 2019 budget was discussed.

On motion by Dahl and seconded by Peterson, the Board unanimously approved the 2019 preliminary County budget.

On motion by Bakke and seconded by Prestby, the following resolution was unanimously adopted:
RESOLUTION 2018-040: 2019 Preliminary Levy

On motion by Bakke and seconded by Dahl, the Board unanimously approved request to purchase 45 poll pads for the 2018 General election.

On motion by Prestby and seconded by Bakke, the Board unanimously voted to deny the request from SELCO for a one year agreement at $5,500.

It was noted that the original three year agreement was still on the table, or the contract for 2018 would continue to be the contract for 2019 until an agreement was made.

Coordinator Vickerman gave an update on Courthouse Security, dollars were reviewed.

A review of the calendar was done and the following committee reports and announcements were given:
Bakke/Dahl - noted that the Airport had a plan that they previewed for construction; Bakke/Dahl/Vickerman – Dodge-Fillmore-Olmsted (DFO) Community Corrections, discussion with adding a .5 position; Bakke/Lentz - noted that Extension is looking for an at-large representative; Bakke - discussed buffer compliance noting that only one property was left in District 2; Bakke and Vickerman attended Fall Conference – Policy Committee meetings, great meeting more discussed than just policy; Bakke and Lentz attended the Walz meeting discussion that was held regarding a resolution for support of federal dollars coming to County for small town regional vitality act, will work with Economic Development Authority (EDA).

On motion by Prestby and seconded by Dahl, the Chair adjourned the meeting at 1:55 p.m.