Search Agendas and Minutes

September 11

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 11th day of September, 2018 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator & Auditor/Treasurer; Ron Gregg, Highway Engineer; Cristal Adkins, Zoning Administrator; Larry Thompson; John H. Rein; Jeff Rein; Rick Frick; Kristine Hall; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink, Bluff Country News.

The Pledge of Allegiance was recited.

On motion by Bakke and seconded by Dahl, the amended agenda was unanimously approved.

On motion by Dahl and seconded by Prestby, the Board unanimously approved the following Consent Agenda:
1. September 4, 2018 minutes as presented.

On motion by Bakke and seconded by Peterson, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Ron Gregg, Highway Engineer, and Cristal Adkins, Zoning Administrator, were present.

There was discussion regarding the haul route request for Rein Sandpit in Section 35, Holt Township. Commissioner Prestby thought that the agreement was lowered to 75 truck loads per day. Bakke noted he recalled either 75 or 90 truck loads. Larry Thompson noted that with a new process that will be taking place, he could utilize the 120 truck loads. He is willing to work within the agreement and come back and ask for up to 120 if 90 or 100 loads would be agreeable. Lentz noted that 120 truck loads were approved by the Planning Commission and that is what we are reviewing. Discussion ensued regarding the number of loads.

On motion by Bakke and seconded by Dahl, the Board unanimously approved to change the Road Impact Agreement between Fillmore County and Highland Sand Company LLC (Mining Operator) to 90 truck loads per day.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the Road Impact Agreement with the understanding that MnDOT State Aide Video log portion of the agreement will be updated by Highway Engineer Gregg.

The Citizen's Input portion of the meeting was opened and closed at 9:44 a.m.

On motion by Prestby and seconded by Dahl, the Board unanimously approved the bridge replacement contract for Bridge #23595 on County State Aid Highway No. 1, Project No. SAP 023-601-029 to Structural Specialties with the low bid of $483,554.00.

On motion by Bakke and seconded by Dahl, the Board unanimously approved an access permit for Merlin & Karen Ricklefs for a new field driveway in Section 25, Holt Township, with the stipulation that the other access be removed as recommended by the Highway Engineer and Zoning Administrator.

On motion by Bakke and seconded by Prestby, the Board unanimously approved an access permit for David & Tammy Schoppers for a new field driveway in Section 28, Carimona Township, as recommended by the Highway Engineer and Zoning Administrator.

On motion by Bakke and seconded by Dahl, the Board unanimously approved an access permit for Fred & Linda O'Connor for a new field driveway in Section 34, Carimona Township, as recommended by the Highway Engineer and Zoning Administrator.

On motion by Peterson and seconded by Dahl, the Board unanimously approved an access permit for K5 Properties, Matt & Cheyanne Kolling, for a new field driveway to access a proposed new mini storage facility in Section 28, City of Spring Valley, as recommended by the Highway Engineer and Zoning Administrator.

Bobbie Vickerman, Coordinator & Auditor/Treasurer, was present.

Coordinator & Auditor/Treasurer Vickerman reviewed the overall 2019 proposed budget and levy. Vickerman asked what the goal was for reduction of the levy. Commissioners verbally noted they would like to set the levy between three and four percent.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the low bid from Torgerson's Paint & Flooring for carpeting of the Public Health remodeled area utilizing Women, Infants and Children (WIC) grant dollars for 70% of the cost.

On motion by Bakke and seconded by Peterson, the Board unanimously approved the high bid from Dean Brink, Mabel, in the sum of $256.00/acre for rent of the County Farm land for crop years 2019 and 2020.

The Chair recessed the meeting at 10:17 a.m. and resumed back in session at 10:28 a.m.

On motion by Dahl and seconded by Prestby, the Board unanimously voted to disapprove the request for forfeiture property buy back from Dan Hoag.

A review of the calendar was done and the following committee reports and announcements were given:
Bakke - SE Water Resource Board – four (4) grants are being applied for; Bakke/Lentz - Department Head - Compensation Study review, audit, budget and centralized purchasing; Bakke - Planning Commission, Alternative Energy will have a public hearing in November, a few conditional use permits were reviewed; Lentz - Development Achievement Center (DAC); Lentz/Dahl - Library; and Vickerman - Update Courthouse Security – follow up with Sheriff on knives and sharp items. Panic button alarms and door alarms are being set.

On motion by Dahl and seconded by Bakke, the Chair adjourned the meeting at 11:03 a.m.