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July 24

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 24th day of July, 2018 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk-Auditor/Treasurer; Christina Welke and Eric Pettey, Marco Inc.; Kristina Kohn, Human Resources Officer; Tim Penny, President and CEO, Southern MN Initiative Foundation; Thomas Kaase, Sheriff; James Fenske, Jail Administrator; Marty Walsh, Economic Development Authority (EDA); Andrew Hatzenbihler, Solid Waste Administrator; Cynthia Blagsvedt, Assessor; Bonita Underbakke; Donna Rasmussen, District Administrator, and Anne Koliha, Engineering Technician/Conservation Planning, Soil and Water Conservation District (SWCD); Daniel Dornink, Deputy Sheriff, LELS Union Steward; Samantha Keasling, Deputy Sheriff, LELS Union Steward; Don Brockway; Kerry Soiney; Jon Haugan; John Hall; James Himli; David Foster; Deb Zimmer, Spring Valley City Administrator; Karen Reisner, Fillmore County Journal; and Gretchen Mensink, Republican Leader.

The Pledge of Allegiance was recited.

On motion by Bakke and seconded by Peterson, the Board unanimously approved the amended agenda.

On motion by Dahl and seconded by Prestby, the Board unanimously approved the following Consent Agenda:
1. July 10, 2018 County Board minutes, as presented.
2. Family and Medical Leave for employee #1188 effective July 3, 2018 for up to twelve (12) weeks in accordance with County policy.
3. Family and Medical Leave for employee #1451 effective July 16, 2018 for up to twelve (12) weeks in accordance with County policy.

On motion by Bakke and seconded by Dahl, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were approved. There was discussion on a late fee on the credit card warrant for the Sheriff's Office. Coordinator – Auditor/Treasurer Vickerman explained the reason for the late fee, noting that it was paid so that an additional late fee was not charged and that the invoice was missing but had been found and then processed.

Tim Penny, President and CEO, Southern MN Initiative Foundation, was present.

President and CEO Tim Penny presented an annual review of the Southern MN Initiative Foundation.

Bobbie Vickerman, Coordinator – Auditor/Treasurer, and Christina Welke and Eric Pettey, Marco Inc., were present.

On motion by Dahl and seconded by Prestby, the Board unanimously approved the proposal for the Mitel Phone Expansion Project and PRI upgrade recommendations.

On motion by Bakke and seconded by Prestby, the Board unanimously approved authorization for Wayne Hall to repurchase forfeited property, Parcel No. 09.0078.020 and Parcel No. 09.0078.010, in the City of Canton with County Attorney approval. The Commissioners also noted to make sure that the payment is processed prior to releasing the property.

The Citizen's Input portion of the meeting was opened and closed at 9:34 a.m. as no one was present to speak.

Marty Walsh, Economic Development Authority, was present.

Marty Walsh stated he reviewed the USDA Rural Housing Service Home Improvement Grant and noted that this would be a possible option for Fillmore County, but he would like to work with Semcac to verify whether they are applying or not as he did not want to duplicate the grant request as the county works with them for existing programs. By consensus of the Board, he was directed to continue to move forward and work with Semcac to verify whether they are applying for these funds.

Kristina Kohn, Human Resources Officer, was present.

Human Resources Officer Kohn presented the first reading of the draft updates to the "Sexual Harassment" policy. She will bring the policy back for a second reading.

Human Resources Officer Kohn presented the first reading of the draft updates to the "Harassment & Violence in the Workplace" policy. She will bring the policy back for a second reading.

Human Resources Officer Kohn presented the first reading of the draft updates to the "Termination" policy. She will bring the policy back for a second reading.

Human Resources Officer Kohn presented the first reading of draft updates to the "Leaves of Absence" policy. Change requests were made and she will bring the policy back for a second reading.

Human Resources Officer Kohn presented the first reading of draft updates to the "Access to Not Public Data" policy. She will bring the policy back for a second reading.

Human Resources Officer Kohn presented the first reading of draft updates to the "Employee Personnel Records" policy. She will bring the policy back for a second reading.

Human Resources Officer Kohn presented the first reading of draft updates to the "Overtime and Compensatory Time" policy. Change requests were made and she will bring the policy back for a second reading.

On motion by Bakke and seconded by Peterson, the Board unanimously accepted the resignation request from Nathan Olson, Deputy Sheriff, effective August 7, 2018 and thanked him for his service to Fillmore County.

On motion by Bakke and seconded by Peterson, the Board unanimously approved to advertise in-house and to the public for a replacement Deputy Sheriff. Applications will be received in the Coordinator's Office until 4:30 p.m. on Friday, August 17, 2018.

The Chair recessed the meeting at 9:53 a.m. and resumed back in session at 10:04 a.m.

On motion by Bakke and seconded by Prestby, the meeting was closed at 10:05 a.m. pursuant to Minn. Statute 13D.05, subd.2 (b) regarding an LELS Local #85 employee discipline action. All members were present. Also present were Bobbie Vickerman, Coordinator/Clerk; Kristina Kohn, Human Resources Officer; James Fenske, Jail Administrator; Thomas Kaase, Sheriff; Samantha Keasling, Union Steward; Daniel Dornink, Union Steward; Renee Zachman, Union Representative; and Greg Melartin, Jailer.

On motion by Bakke and seconded by Peterson, the Chair re-opened the meeting at 12:11 p.m. All members, the Coordinator, Human Resources Officer, Sheriff and Jailer were present.

Summary of Closed meeting - discussed Step 3 grievance – at this time more information is needed and will have a continuation at the August 7th meeting.

There was discussion regarding the Veterans Home donation request. Bakke suggested that the Board put $350,000 towards the Veterans Home.

A motion was made by Bakke and seconded by Lentz to donate $500,000 towards the Veterans Home. Discussion ensued. Dahl noted he discussed $350,000 with his constituents as that was discussed at the prior board meeting. Dahl requested to donate $350,000.

On motion by Prestby and seconded by Dahl, the Board unanimously approved to amend the motion to donate $350,000 towards the Veterans Home with the understanding that it could come back to the Board.

The amended motion unanimously prevailed.

Andrew Hatzenbihler, Solid Waste Administrator, presented his proposed 2019 Solid Waste budget.

A Solid Waste meeting report was given by Peterson and Bakke as they attended the joint meeting that Winona County called regarding grant dollars for a feasibility study for composting. The meeting was attended by Houston County, Winona County and LaCrosse County. The goal of the study would be to work with private industries for food composting. Winona County will move forward with the feasibility study using grant dollars and has asked counties to join in the effort with no financial expectations.

Cynthia Blagsvedt, Assessor, presented her proposed 2019 Assessor's budget.

It was noted that the cell phone renewal forms should be a part of 2019 budget process.

Thomas Kaase, Sheriff, gave an update concerning the Text to 911 Program, which has been extended to the end of next year through Olmsted County.

Donna Rasmussen, District Administrator, Soil and Water Conservation District, was present.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the agreement for a contractor to do herbicide treatments for Japanese Hops on County owned land along the Root River from Preston to Lanesboro and possibly further downstream. A private contractor will do the work.

A review of the calendar was done and the following committee reports and announcements were given:
Dahl/Bakke – Airport discussion regarding layout plan and how to proceed, looking at possibly changing the set up – eliminates the cross over runway. Peterson – Resource, Conservation & Development looking at projects. Prestby/Bakke – Highway - County 1 started with concrete paving, Old Barn bridge ready for bidding finally, trail connection for Harmony was discussed, update on weed management project and Chatfield Shop replacement.

On motion by Dahl and seconded by Bakke, the Chair adjourned the meeting at 12:25 p.m.