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June 26

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 26th day of June, 2018 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, Gary
Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk-Auditor/Treasurer; Ron Gregg, Highway Engineer; Doug Lind, Aaron Mathison and Mike Fenske, Fillmore County Ag Society; Ronda Allis, Minnesota Department of Transportation (DOT), District 6 Planner; Tracy Schnell, DOT Senior Planner; Brett Corson, County Attorney; Cristal Adkins, Zoning Administrator; David Kiehne, Recorder; Kevin Olson, Social Services Manager; Tom Kaase, Sheriff; Christina Welke, Marco; Kristina Kohn, Human Resources Officer; Jeff Cooper, System Administrator; Scott Johnson, PC/Network Technician; Sheila Craig, SE MN Waste Water Initiative; Karen Reisner, Fillmore County Journal; and Gretchen Mensink, Republican Leader.

The Pledge of Allegiance was recited.

On motion by Bakke and seconded by Dahl, the agenda was unanimously approved.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the Consent Agenda:
1. June 12, 2018 County Board minutes, as presented.
2. June 12, 2018 Board of Equalization minutes, as presented.
3. Family and Medical Leave for employee #936 effective June 11, 2018 for up to twelve (12) weeks in accordance with policy.
4. Application and permit for a temporary on-sale liquor license for Preston Serviceman's Club for an event on July 27, 2018 at the Chuck O'Connor Party Barn, Harmony, MN.
5. Reappointment of Jeff Brand, County Surveyor, for the term of June 26, 2018 through June 25, 2022.

On motion by Bakke and seconded by Prestby, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Doug Lind, Aaron Mathison and Mike Fenske, Fillmore County Ag Society, were present.

Doug Lind thanked the Commissioners for their continued support and apologized for not coming in sooner to annually thank the Commissioners and to review the projects that have been completed. He reviewed all the projects that have been completed and talked about some projects they are looking at or are currently working on.

One specific future project was discussed. Currently, the rabbit and poultry barn is also used as bus storage for Rochester City Lines. The aprons and approach are in bad shape and the current estimate is approximately $15,000 to $20,000 to repair or replace. It was noted that Rochester City Lines does pay rent for the use of the building. The Ag Board has approximately $7,000 for the project. Bakke noted that we could check with the County Engineer to take a look at the project. The Ag Society would like to do the project prior to winter. Bakke noted that he would talk to Engineer Gregg regarding the project and work with the Fillmore County Ag Society. It was noted they could come back at a later date once they had a cost associated for it.

Ronda Allis, Minnesota Department of Transportation (DOT), District 6 Planner; and Tracy Schnell, DOT Senior Planner, were present.

A presentation of the Fillmore County ten (10) year construction plan was given.

Allis reviewed existing and projected projects and is seeking feedback regarding upcoming projects.

The Citizens Input portion of the meeting was opened and closed at 10:01 a.m., as no one was present to speak.

Ron Gregg, Highway Engineer, was present.

On motion by Bakke and seconded by Prestby, the Board unanimously approved to award the Carrolton Township grading and bituminous paving bid on Heron Rd, SAP 23-592-002, using Local Road Improvement Program (LRIP) money to Swenke IMS Contracting in the sum of $463,049.15, the low bid.

On motion by Bakke and seconded by Dahl, the Board unanimously approved to award the Carrolton Township bituminous paving bid on Goodview Drive, SAP 23-592-003, using LRIP money which was discussed at the last meeting to the only bidder, Rochester Sand and Gravel, in the sum of $538,564.50.

On motion by Prestby and seconded by Peterson, the Board unanimously approved to award the culvert replacement bid on CR 105 project LOST 88936 -105 on CR 105 to Minnowa Construction, the low bid, in the sum of $33,450.27.

Commissioners Bakke and Prestby gave the following Highway Committee report: Bakke reviewed the 2018 projects, discussion on roadside weed management project, plan for shop repairs, long-term plan to replace the Chatfield shop and how to fund it. It was noted that the County alone has $69,000 of damage from the June 9th rain event and are waiting to hear back as to whether it qualifies for Emergency Management reimbursement.

Brett Corson, County Attorney, and Cristal Adkins, Zoning Administrator, were present.

Attorney Corson gave a review of the existing court cases. He noted that the MN Pollution Control Agency (MPCA) is not fully participating in the enforcement process. Corson noted that he has asked for the outhouses/privies to also be included in the judgement due to some issues with pails being used in outhouses. The Amish are seeking mulch or peat moss systems, which are not an approved MPCA option.

An update on the land transfer policy was given by Attorney Corson and Zoning Administrator Adkins. The process is going pretty well although the tracking of the documents and the timeliness for a ten (10) day turn-around timeframe were noted. They are still working through the policy. Adkins noted that it has morphed into something different than what they originally thought. They originally thought there would be a checklist that would be used, but that has not been the case.

David Kiehne, Recorder, was present.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the promotional offer to upgrade the Pictometry imagery to 6" at no further cost associated.

Kevin Olson, Social Services Manager, was present.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the renewal of the telecommuting agreement for Deb Ristau, Eligibility Worker; Jennifer Peterson, Eligibility Worker; and Kari Cahill, Social Worker.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the renewal of the hauler agreement with Winneshiek County Area Solid Waste Agency as recommended by the Solid Waste Administrator.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the recommended revised staffing in the Coordinator, Zoning, Veterans and Extension Offices.

Tom Kaase, Sheriff, was present.

Sheriff Kaase gave a review of the 2018 Jail Inspection. Discussion ensued regarding the Programmer recommendation and Sheriff Kaase's response as to how he was planning to resolve it by promoting from within for that role and additional duties. Sheriff Kaase felt that he has the ability to appoint from within without Board action. It was noted that due to budget and process, Sheriff Kaase should bring the Programmer proposed promotion for an existing staff member to the Personnel Committee. Sheriff Kaase discussed the rest of the jail report and how to adjust processes to work within the inspection report.

On motion by Prestby and seconded by Peterson, the Board unanimously approved for the Emergency Manager to attend an Emergency Management class in Wisconsin.

The Chair recessed the meeting at 11:02 a.m. and resumed back in session at 11:07 a.m.

A discussion was held regarding Managed IT Services. Questions were asked of Christina Welke regarding the type of service that would be provided. The discussion led to the comparison of 24/7 coverage versus the 8/5 coverage and how the numbers compare as far as costs associated with continuing the IS department as is or moving to a completely contracted IS service. It was noted that the needs would be assessed and a full report will be provided from the Technology Assessment if a complete managed IT contract was approved. This item will be moved to the next Board meeting.

The Board also moved the agenda item to consider approval of the backup option for technology data to the next Board meeting.

Kristina Kohn, Human Resources Officer, was present.

On motion by Peterson and seconded by Dahl, the Board unanimously approved the second reading as the final version of the Automated External Defibrillator (AED) policy.

On motion by Prestby and seconded by Dahl, the Board unanimously approved the second reading as the final version of the of the Code of Ethics policy.

On motion by Dahl and seconded by Prestby, the Board unanimously approved the second reading as the final version of the Tobacco Free Workplace policy.

On motion by Dahl and seconded by Prestby, the Board unanimously approved the second reading as the final version of the Fleet Vehicles policy.

On motion by Dahl and seconded by Prestby, the Board unanimously approved the second reading as the final version of the Grievances policy.

On motion by Peterson and seconded by Prestby, the Board unanimously approved the second reading as the final version of the Mileage and Travel policy.

On motion by Prestby and seconded by Dahl, the Board unanimously approved the request to retire from Kenneth Rislov, Shop Foreman, effective no later than October 31, 2018 and thanked him for his service to Fillmore County.

On motion by Dahl and seconded by Prestby, the Board unanimously approved the hire of Katie Isenberg as a 1.0 FTE Accounting Technician in the Sheriff's Office at Grade 5/Step 1 effective June 29, 2018 as recommended by the Hiring Committee.

A review of the calendar was done and the following committee reports and announcements were given: Peterson – Winneshiek Landfill; Lentz/Prestby – Technology; and Vickerman – Extension.

On motion by Dahl and seconded by Peterson, the Chair adjourned the meeting at 11:41 a.m.