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June 12

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 12th day of June, 2018 at 3:00 p.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk-Auditor/Treasurer; Ron Gregg, Highway Engineer; Don Kullot, Emergency Manager/Assistant Jail Administrator; Kristina Kohn, Human Resources Officer; Katie Lauer, Post Bulletin; Kevin Olson, Social Services Manager; Jessica Erickson, Director of Nursing; Cynthia Blagsvedt, Assessor; Elise Romas, ABC 6 TV; Bonita Underbakke, Karen Reisner, Fillmore County Journal; and Gretchen Mensink, Republican Leader.

The Pledge of Allegiance was recited.

On motion by Bakke and seconded by Peterson, the amended agenda was unanimously approved.

On motion by Prestby and seconded by Dahl, the Board unanimously approved the Consent Agenda:
1. June 5, 2018 County Board minutes, as presented.

On motion by Bakke and seconded by Peterson, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Don Kullot, Emergency Manager/Assistant Jail Administrator, was present.

Emergency Manager/Assistant Jail Administrator Kullot gave an update on the flooding damage. He noted that both Forestville and Bristol Townships have sustained a lot of damage and County Road 30 had substantial damage as well. He is requesting a Declaration of Emergency due to the damage far exceeding the state threshold for involvement, which is just over $36,000.

On motion by Bakke and seconded by Peterson, the following resolution was unanimously adopted:
RESOLUTION 2018-022: Declaration of Emergency for June 2018 flood event

Kristina Kohn, Human Resources Officer, was present.

Human Resources Officer Kohn presented the first reading of the "Automated External Defibrillator" (AED) policy. Change requests were made and she will bring the policy back for a second reading.

Human Resources Officer Kohn presented the first reading of the "Code of Ethics" policy. Change requests were made and she will bring the policy back for a second reading.

Human Resources Officer Kohn presented the first reading of proposed updates to the "Tobacco Free Workplace" policy. She will bring the policy back for a second reading.

Human Resources Officer Kohn presented the first reading of proposed updates to the "Fleet Vehicles" policy. She will bring the policy back for a second reading.

Human Resources Officer Kohn presented the first reading of proposed updates to the "Grievances" policy. She will bring the policy back for a second reading.

Human Resources Officer Kohn presented the first reading of the proposed updates to "Mileage and Travel" policy. Change requests were made and she will bring the policy back for a second reading.

Human Resources Officer Kohn presented the first reading of proposed updates to the "Severance Pay" policy. Discussion was held and the Board stated that she could continue and seek employee input again as this was decided on approximately a year ago.

The Citizen's Input portion of the meeting was opened and closed at 3:30 p.m. as no one was present to speak.

Ron Gregg, Highway Engineer, was present.

Highway Engineer Gregg presented his request to consider awarding the Local Road Improvement Project in Carrolton Township SAP 023-592-003 to the lowest responsible bidder. The only bidder was Rochester Sand and Gravel in the sum of $538,564.50. If there is a motion, it should include language to accept the bid contingent upon Carrolton agreeing to the project due to over the awarded amount by State of $474,800. Carrolton would be responsible for the difference, which is approximately $64,000. No motion was made and it was asked to be brought back on June 26th due to another project being opened on the 25th to see what the amount that Carrolton may incur and whether they would want to move forward.

A highway shop tour report was given. Commissioners that were present on the shop tour were: Peterson, Prestby, Bakke and Dahl. The Highway budget includes $20,000 for repair and maintenance of buildings. Bakke noted that there are a lot of miscellaneous repairs that need to be done but could add up. Outside cement aprons would be the bigger dollar items. It was noted that the Chatfield shop needs to be rebuilt. Gregg summarized the needs and how to move forward with some of the repairs.

Bobbie Vickerman, Coordinator - Auditor/Treasurer, was present.

Coordinator - Auditor/Treasurer Vickerman reviewed the budget schedule and asked the Board if they would like to move forward with centralized supply purchasing similar to what is being done with office supplies. Mileage and fleet vehicles were also discussed. Also noted were the building repairs from the shop tour and security for the rest of the office buildings.

A review of the calendar was done and the following committee reports and announcements were given:
Dahl - No reports. Peterson – Winneshiek County Landfill – rate and review, going up $1/ton. Prestby - No reports. Bakke - Root River One Watershed/One Plan – trout fishing in driftless area; approve Comprehensive Water Plan policy, approximately $820,000 that must be spent through 2021 for cover crop reimbursements, and structural practices (Crooked Creek) cost share dollars for improvements to water quality. Bakke/Lentz – Department Head – fleet cars, audit, compensation study and courthouse security; DFO is cancelled for June 13th, and Planning Commission is June 14th. Lentz - Joint Board Emergency Communications.

On motion by Bakke and seconded by Peterson, the Chair adjourned the meeting at 4:10 p.m.

The Board of Appeal and Equalization of Fillmore County met pursuant to MN Statutes on this 12th day of June, 2018 at 6:30 p.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Mitch Lentz, Duane Bakke, Randy Dahl, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk-Auditor/Treasurer; Cynthia Blagsvedt, Assessor; Ronald Vikre, Property Appraiser; Brian Hoff, Property Appraiser; Karen Reisner, Fillmore County Journal; and Jenny Kovarik.

Chair Lentz called the meeting to order.

Coordinator-Auditor/Treasurer Vickerman provided the oath of office to the Board of Appeals and Equalization members.

Assessor Blagsvedt reviewed the role of the Board of Appeals and Equalization.

Assessor Blagsvedt reviewed the packet provided.

There are two court petitions by property owners out of District III currently waiting for the facts on what they feel the value should be.

Assessor Blagsvedt presented Gary Redahlen's written request for the Board of Appeal & Equalization to move property value from $274,500 down to $254,400.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the request to reduce the property value from $274,500 to $254,400 for Gary Redahlen.

Property Appraiser Hoff presented Curt Hareldson's verbal request and he had appeared at the Preston Local Board of Appeal & Equalization. An inspection was done and Hoff is recommending reducing the property value from $79,500 to $74,400.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the request to reduce the property value from $79,500 to $74,400 for Curt Hareldson.

Property Appraiser Hoff presented James and Jenny Kovarik, present at the meeting tonight, and appeared before the Spring Valley Board of Appeal & Equalization. An inspection was done and Hoff is recommending reducing the property value from $255,300 to $233,900.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the request to reduce the property value from $255,300 to $233,900 for James and Jenny Kovarik.

On motion by Bakke and seconded by Dahl, the Chair adjourned the Board of Appeal and Equalization meeting at 7:04 p.m.