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May 22

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 22nd day of May, 2018 at 9:07 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk-Auditor/Treasurer; R. Ross Reichard, M.D. and Monica Kendall, P.A., Southern MN Regional Medical Examiner Office; Heidi Jones, Finance Officer; Thomas Kaase, Sheriff; Brett Corson, County Attorney; Ron Gregg, Highway Engineer; Pamela Schroeder, Airport Manager; Marty Walsh, Economic Development Authority; Cristal Adkins, Zoning Administrator; Kristina Kohn, Human Resources Officer; Andrew Hatzenbihler, Solid Waste Administrator; Christina Welke, Marco; Bonita Underbakke, Karen Reisner, Fillmore County Journal, and Gretchen Mensink, Republican Leader.

The Pledge of Allegiance was recited.

On motion by Bakke and seconded by Peterson, the amended agenda was unanimously approved.

On motion by Bakke and seconded by Dahl, the Board unanimously approved to remove the May 8,
2018 County Board minutes from the Consent Agenda.

On motion by Bakke and seconded by Prestby, the Board unanimously approved to amend the May 8, 2018 Board minutes in the Citizens' Input section as follows: She is asking to submit the comment that Fillmore County would need the EAW prior to approving permits. She is asking the Fillmore County Board to submit a comment to the MPCA to ask for an EIS on the Catalpa proposed project.

On motion by Dahl and seconded by Prestby, the Board unanimously approved the following amended Consent Agenda:
1. May 8, 2018 County Board minutes as amended.

On motion by Peterson and seconded by Prestby, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

R. Ross Reichard, M.D. and Monica Kendall, P.A. (ASCP), F-ABMDI, Southern MN Regional Medical Examiner Office, were present.

A review of the 2017 medical examiner services was given.

The Citizens' Input portion of the meeting was opened and closed at 9:42 a.m. as no one was present to speak.

Bobbie Vickerman, Coordinator - Auditor/Treasurer and Heidi Jones, Finance Officer, were present.

On motion by Prestby and seconded by Dahl, the following resolution was unanimously adopted:
RESOLUTION 2018-017: Tax-forfeited land – protected waters/buffer

On motion by Bakke and seconded by Dahl, the Board unanimously approved the three year Fair Market Value (FMV) option with Marco in the sum of $2,854 per month regarding the phone replacement project in the Courthouse and Highway Department.

The Chair recessed the meeting at 10:29 a.m. and resumed back in session at 10:36 a.m.

Ron Gregg, Highway Engineer and Pamela Schroeder, Airport Manager, were present.

On motion by Peterson and seconded by Dahl, the Board unanimously approved to award the low bid from Minnowa Construction in the sum of $135,533.40 for the bridge replacement project SAP 023-599-198 in Beaver Township as recommended by the Highway Engineer.

On motion by Bakke and seconded by Dahl, the following resolution was unanimously adopted:
RESOLUTION 2018-018: Reduce retainage on the CSAH 1 Reconstruction Project SAP 023-601-032

On motion by Prestby and seconded by Peterson, the Board unanimously approved for the County Engineer to travel out of state and an overnight stay to attend a Bridge Scanning tour put on by the Federal Highway Administration (FHWA).

On motion by Bakke and seconded by Dahl, the Board unanimously approved to enter into a cooperative service agreement between Fillmore County and U.S. Wildlife Service to conduct a wildlife hazard survey as recommended by the Highway Engineer.

Marty Walsh, Economic Development Authority, was present.

On motion by Dahl and seconded by Bakke, the Chair opened the Public Hearing on the proposed Enabling Resolution for the Fillmore County Economic Development Authority at 10:34 a.m.

On motion by Bakke and seconded by Peterson, the Chair closed the Public Hearing at 10:35 a.m.

On motion by Dahl and seconded by Prestby, the following resolution was unanimously adopted:
RESOLUTION 2018-019: Renewal of Economic Development Authority enabling resolution

Kristina Kohn, Human Resources Officer, was present.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the hire of Tom Mosher, Tyler Spande and Donald Bray as courthouse security personnel as recommended by the Hiring Committee.

On motion by Bakke and seconded by Dahl, the Board unanimously approved an increase in shift differential pay in the Building Maintenance Department to be consistent with the Law Enforcement Labor contract.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the request to retire with the Early Retirement Incentive Program (ERIP) for Cindy Mensink effective July 26, 2018 and thanked her for her years of service to Fillmore County.

On motion by Dahl and seconded by Bakke, the Board unanimously approved to advertise internally and externally for a replacement Property Appraiser as recommended by the Personnel Committee. Applications will be received in the Coordinator's Office until the position is filled.

Andrew Hatzenbihler, Solid Waste Administrator, was present.

The Solid Waste Administrator gave an update regarding sharps removal and the process for the Solid Waste Department. He noted that they will be working with Stericycle for the removal of the sharps and Public Health will be working directly with Solid Waste as well.

A review of the calendar was done and the following committee reports and announcements were given: Bakke and Prestby – Highway – Update on projects was given; it was noted that a tiller purchase will come before the Board; an archeological survey is done for Old Barn bridge, now waiting on Corp of Engineers, Heron Road – bids to go out, and culvert inventory software discussion. Bakke – Planning Commission – solar ordinance; Fillmore County Task Force – 73 attendees for the sex trafficking seminar; need members to fulfill open positions, Vickerman will follow up with Commissioners for districts needed; Dodge-Fillmore-Olmsted – 20/20 update. Lentz – Development Achievement Center – working on replacing the Executive Director position. Dahl – SEMCAC - normal day to day activities and waiting on allotments. Lentz/Prestby – Technology – gave updates on funds, phone system, and courthouse security.

On motion by Bakke and seconded by Dahl, the Chair adjourned the meeting at 11:16 a.m.