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May 8

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 8th day of May, 2018 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk-Auditor/Treasurer; Thomas Kaase, Sheriff; Kevin Beck, Chief Deputy; Brett Corson, County Attorney; Bonita Underbakke, Nancy Bratrud; Karen Reisner, Fillmore County Journal and Gretchen Mensink, Republican Leader.

The Pledge of Allegiance was recited.

On motion by Bakke and seconded by Dahl, the agenda was unanimously approved.

On motion by Dahl and seconded by Prestby, the Board unanimously approved the amended Consent Agenda:
1. April 24, 2018 County Board minutes.
2. Appointment of Tom Thompson, District 5, to the Planning and Zoning Commission, as recommended by Commissioner Prestby.
3. Approve the closing of Coffee Street East from Hwy 250 (Parkway Ave N) to Kenilworth Ave N. (the block from Iron Horse to the Post Office) in Lanesboro, MN on May 12, 2018 for Girls Day Out as approved by Sheriff Kaase and Highway Engineer Gregg.
4. Merit increase for Elizabeth Fuglestad, Social Worker, to Merit Grade 7/Step 6 effective May 2, 2018 as recommended by the Social Services Manager.
5. Unpaid Administrative leave for employee #1473 effective May 7, 2018 for up to twelve (12) weeks as recommended by the Solid Waste Administrator.

On motion by Peterson and seconded by Bakke, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Tom Kaase, Sheriff, and Kevin Beck, Chief Deputy, were present.

Discussion was held on the issue of leasing squad cars instead of purchasing.

On recommendation by Bakke, he stated we should try the lease option on the four replacement squad cars this year and look at the progression throughout the year.

On motion by Bakke and seconded by Peterson, the Board unanimously approved to lease four (4) vehicles, three (3) Ford Utility Interceptors and one (1) Chevy Equinox with Enterprise Fleet Management with the County Attorney approving the final paperwork and to assess the program this fiscal year by numbers being presented to the Board.

The Citizens' Input portion of the meeting was opened at 9:59 a.m. Bonita Underbakke was present concerning the newspaper notice of a 4,980 sow Environmental Assessment Worksheet (EAW) for a feedlot permit already prepared. She is asking to submit the comment that Fillmore County would need the EAW prior to approving permits. The Citizens' Input portion of the meeting was closed at 10:01 a.m.

Bobbie Vickerman, Coordinator – Auditor/Treasurer, was present.

On motion by Dahl and seconded by Prestby, the following resolution was unanimously adopted:
RESOLUTION 2018-015: Sale of tax forfeited property

The Board wanted further information regarding the second resolution, Vickerman noted that she will have Finance Officer Jones follow up and get clarification on public waters and the statute.

On motion by Dahl and seconded by Peterson, the Board unanimously approved the purchase of election equipment with 2018 grant monies in the sum of $50,117.20. The difference would be allocated from dollars from the budget as recommended by the Auditor-Treasurer.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the contract provided for online training for the 2018 election in the amount of $9.90 annual charge per participant, initial course set-up in the sum of $1,500.00, annual maintenance of $500.00 and hourly rate for alterations and customization in the sum of $125.00 per hour, as recommended by the Auditor-Treasurer.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the rerunning of the property tax statements related to the incorrect bordering county tax calculation, with sending Mower County an invoice for the costs associated.

Kevin Olson, Social Services Manager, was present.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the proclamation of May as Mental Health Awareness Month.

Ron Gregg, Highway Engineer, was present.

On motion by Bakke and seconded by Prestby, the Board unanimously approved to advertise for bids on one Local Road Improvement Program project in Carrolton Township, which is Goodview Drive Surfacing Project SAP 023-592-00, as recommended by the Highway Engineer.

On motion by Bakke and seconded by Dahl, the Board unanimously approved to advertise for bids on the Local Road Improvement Program project in Carrolton Township, Heron Road Surfacing Project SAP 023-592-00, once the project is ready to go.

On motion by Peterson and seconded by Dahl, the following resolution was unanimously adopted:
RESOLUTION 2018-016: Acceptance of Local Road Improvement Program funds for the City of Ostrander reconstruction project

On motion by Peterson and seconded by Dahl, the Board unanimously approved the Grant agreement for the acceptance of Local Road Improvement Program funds for the City of Ostrander reconstruction project.

The Chair recessed the meeting at 10:54 a.m. and resumed back in session at 10:59 a.m.

On motion by Dahl and seconded by Bakke, the Board unanimously approved to close the meeting at 10:59 a.m. pursuant to Minn. Statute 13.D.01, Subd. 2(b) concerning a possible termination of an employee during their probationary period.

On motion by Dahl and seconded by Bakke, the meeting was unanimously re-opened at 11:09 a.m. with all members, the Coordinator and the Assessor present.

On motion by Dahl and seconded by Peterson, the Board unanimously approved to terminate employee #1574 due to inability to complete probation.

On motion by Bakke and seconded by Dahl, the Board unanimously approved to close the meeting at 11:11 a.m. pursuant to M.S. 13D.03 for 2018 Local #85 Law Enforcement Labor Services labor contract strategy session. All members, the Coordinator, Sheriff Tom Kaase and Chief Deputy Kevin Beck were present. On motion by Prestby and seconded by Peterson the meeting was unanimously re-opened at 11:29 a.m. with all members and the Coordinator present.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the Local #85 Law Enforcement Labor Services labor contract for one year from January 1, 2018 to December 31, 2018.

On motion by Dahl and seconded by Prestby, the Chair adjourned the meeting at 11:31 a.m.