Search Agendas and Minutes

April 24

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 24th day of April, 2018 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk-Auditor/Treasurer; Marty Walsh, Economic Development Authority; Thomas Kaase, Sheriff; Kevin Beck, Chief Deputy Sheriff; Wong Nystrom, Enterprise Fleet Management; Jessica Erickson, Director of Nursing; Kevin Olson, Social Services Manager; Darrell Schmitt, Engineering Technician Supervisor; Brent Kohn, Maintenance Superintendent; Brett Corson, County Attorney; Kristina Kohn, Human Resources Officer; Terry Schultz, Building Maintenance Supervisor; Cynthia Blagsvedt, Assessor; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink, Bluff Country Reader.

The Pledge of Allegiance was recited.

On motion by Bakke and seconded by Dahl, the agenda was unanimously approved.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the following Consent Agenda:
1. April 10, 2018 County Board minutes, as presented.
2. Appointment of Arlyn Hovey as Township Representative to the Planning Commission.
3. Approve the following street closures for 2018 Preston Trout Days as approved by Sheriff Kaase, Building Maintenance Supervisor Schultz and Highway Engineer Gregg:
a. CSAH #12 from Houston Street to St. Anthony St. from 6 a.m. to 8 p.m. on Sat., May 19 (Family activities)
b. CSAH #17 from Hwy. 52 to River St. from 3:30 p.m. to 5:30 p.m. on Sat., May 19 (Parade)
c. CSAH #17 from Main St. to River St. from 12 p.m. Sat., May 19 to 2 a.m. Sun., May 20 (Street Dance)
d. The use of both east and west courthouse parking lots from 6 a.m. to 9 p.m. Saturday, May 19 (Family activities)
4. Overnight stays for County Coordinator - Auditor/Treasurer and Account Technician, Lead to attend election training in Brainerd.
5. Merit increase for Traci Corson, Social Worker, effective 3/27/18 to Merit Grade 7/Step 3 as recommended by the Social Services Manager.
6. Merit increase for Elizabeth Fuglestad, Social Worker, effective 5/2/18 to Merit Grade 7/Step 6 as recommended by the Social Services Manager.

On motion by Bakke and seconded by Prestby, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Marty Walsh, Economic Development Authority, was present.

On motion by Dahl and seconded by Prestby, the Board unanimously approved to call for a public hearing on May 22, 2018 at 10:00 a.m. for the enabling resolution for the Economic Development Authority resolution to be reviewed.

Bobbie Vickerman, Coordinator – Auditor/Treasurer, was present.

On motion by Prestby and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2018-013: Sponsorship of the Bluff Valley Riders, Mabel-Canton Trail Busters, Hiawatha I & II and Tri-County Trailblazers snowmobile clubs for the 2018/2019 season and authorize signature of the same by Auditor/Treasurer

On motion by Dahl and seconded by Prestby, the following resolution was unanimously adopted:
RESOLUTION 2018-014: Application for educational grant from Winneshiek County Solid Waste Agency

A review of the calendar was done and the following committee reports and announcements were given: Bakke/Prestby- Highway Committee - County 1 should be worked on June 25th through July 17th, gave update on all projects, will schedule a shop tour for Board members to take a look at condition of shops – tentatively scheduled for June 12th. Bakke – Planning Commission – reviewed Alternative Energy options; SWCD – asked if Commissioners returned the BWSR survey regarding services of SWCD and Zoning. Noted retirement for Rick Grooters on April 25th; Historical Society discussion on on-going maintenance and update needed; attended a hearing at the Capitol noting that the Veterans Home funding has been put into the House Government Operation Omnibus Bill that will continue through the legislative process.

The Citizen's Input portion of the meeting was opened and closed at 9:31 a.m. as no one was present to speak.

Thomas Kaase, Sheriff, was present.

A presentation of the Enterprise Leasing Program was given.

The Chair recessed the meeting at 10:19 a.m. and resumed back in session at 10:23 a.m.

Darrell Schmitt, Engineering Technician Supervisor, and Brent Kohn, Maintenance Superintendent, were present.

On motion by Bakke and seconded by Dahl, the Board unanimously approved to award the bids for the following aggregate rock to Orval Sorum & Sons at the recommendation of the County Engineer and at the low bid as follows: (Abstract of bids on file at the Highway Office)
• 3,969 tons for CSAH 23 (CSAH 10 to TH 16, Holt Twp.), at the low bid of $7.39/unit for a total of $29,330.91 for material

On motion by Bakke and seconded by Dahl, the Board unanimously approved to award the bids for the following aggregate rock to Bruening Rock Products at the recommendation of the County Engineer and at the low bid as follows: (Abstract of bids on file at the Highway Office)
• 3,456 tons for CR 107 (CSAH 10 to CSAH 25 and 1 mile west CSAH 24, North/Holt Twps.) at the low bid of $7.5390/unit for a total of $26,054.78 for material
• 675 tons for CR 109 (CSAH 26 to CSAH 1, Beaver Twp.) at the low bid of $7.5390/unit for a total of $5,088.83 for material
• 1,890 tones for CR 117 (TH 16 to Lantern Road, Fountain Twp.) at the low bid of $7.1790/unit for a total of $13,568.31 for material
• 2,025 tons for CR 118 (CSAH 11/12 to park bridge, Carimona/Forestville Twps.) at the low bid of $7.5390/unit for a total of $15,266.48 for material
• 4,819.5 tons for CSAH 26 (120th ST to TH 63, Holt Twp.) at the low bid of $7.5390/unit for a total of $36,334.21 for material
• 5,859 tons for CSAH 28 (TH 43 to CSAH 24, Newburg Twp.) at the low bid of $7.7390/unit for a total of $45,342.80 for material
• 5,670 tons for CSAH 30 (TH 139 to TH 52, Harmony/Canton Twps.) at the low bid of $7.7390/unit for a total of $43,880.13 for material

On motion by Bakke and seconded by Dahl, the Board unanimously approved to award the bids for the following aggregate rock to Milestone Materials at the recommendation of the County Engineer and at the low bids as follows: (Abstract of bids on file at the Highway Office)
• 2,767.5 tons for CR 114 ((161 Ave) CSAH 44 to CSAH 14, Beaver/York Twp.) at the low bid of $7.33/unit for a total of $20,285.78 for material
• 2,835 tons for CSAH 6 (CSAH 11 to CSAH 21, Pilot Mound Twp.) at the low bid of $7.12/unit for a total of $20,185.20 for material
• 1,890 tons for CSAH 8 (CSAH 5 W to blacktop, Fillmore Twp.) at the low bid of $7.41/unit for a total of $14,004.90 for material

On motion by Prestby and seconded by Dahl, the Board unanimously approved to award to all bidders by contractor (Class II quarry rock) with additional charge for contractor loading county trucks from stockpile on a per ton basis at the recommendation of the County Engineer as follows: (Abstract of bids on file at the Highway Office)
• $6.45/unit by contractor with an additional charge of $.25/unit for Contractor loading County trucks from stockpile to Orval Sorum & Sons
• $7.65/unit by contractor with an additional charge of $.10/unit for Contractor loading County trucks from stockpile to Bruening Rock Products
• $7.05/unit by contractor with an additional charge of $.15/unit for Contractor loading County trucks from stockpile to Milestone Materials

Kristina Kohn, Human Resources Officer, was present.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the request to retire from Nancy Aske, Home Health Aide, effective July 1, 2018 and thanked her for her service to Fillmore County.

On motion by Prestby and seconded by Bakke, the Board unanimously approved to advertise internally for an Accounting Technician in the Sheriff's Office as recommended by the Personnel Committee. Applications will be received in the Coordinator's Office until 4:30 p.m. on May 4, 2018.

Committee reports continued: Dahl/Lentz – Community Services – discontinuing Home Health discussion, sharps, MN Toward Zero Death (TZD), Veterans Home, Public Health remodel, meeting with Tina Smith for Veteran Services complications with reimbursements for emergency veterans care. Marquardt reviewed his Spring Conference. Lentz, Bakke and Prestby attended The Unit of Township Annual meeting. Lentz – Tina Smith meeting. Lentz/Bakke – Personnel meetings and courthouse security.

On motion by Bakke and seconded by Prestby, the Chair adjourned the meeting at 10:53 a.m.