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March 27

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 27th day of March, 2018 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk-Auditor/Treasurer; Brett Corson, County Attorney; Cristal Adkins, Zoning Administrator; Ron Gregg, Highway Engineer; Kristina Kohn, Human Resources Officer; Thomas Kaase, Sheriff; Kevin Beck, Chief Deputy Sheriff; LuAnn Hoff, Office Support Specialist, Sr.; Joe Hoffman, Preston City Administrator; Joe Miessen; Karen Reisner, Fillmore County Journal; and Gretchen Mensink, Bluff Country Reader.

The Pledge of Allegiance was recited.

On motion by Peterson and seconded by Bakke, the amended agenda was unanimously approved.

On motion by Prestby and seconded by Bakke the Board unanimously approved the following Consent Agenda:
1. March 13, 2018 County Board minutes, as presented.
2. Gambling permit for the Preston Area Chamber of Commerce for a raffle at the Preston Golf Course on May 20, 2018.
3. Renewal of On-sale and Sunday Liquor License for BreDun, LLC dba Old Barn Resort & Golf Course for the period of May 1, 2018 through May 1, 2019 as approved by Sheriff Kaase and County Attorney Corson.
4. Renewal of On-sale and Sunday Liquor License for Root River Country Club for the period of January 31, 2018 through January 31, 2019 as approved by Sheriff Kaase and County Attorney Corson.

On motion by Bakke and seconded by Prestby, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Brett Corson, County Attorney, was present.

On motion by Dahl and seconded by Bakke, the Board unanimously approved a Quit Claim Deed for property near the Root River in Preston, MN to Bunge Construction.

Ron Gregg, Highway Engineer, was present.

On motion by Dahl and seconded by Bakke, the Board unanimously awarded the low bid of $662,466.94 for the 2018 Sealcoat & Fogseal Projects (Local Option Sales Tax & Wheelage Tax projects) to Allied Blacktop which was well under the Engineer's estimate.

The following Highway Committee report was given: County 1 Paving Project meeting this evening; an update was given on projects that are being designed and are in progress; advertising for some projects; Old Barn Bridge road archeological survey being done; some items upcoming; Dude Solutions software, motorized device to send into culverts, and bridge on southwest of County that needs to get done prior to the concrete overlay next year (advance dollars from 2019 allotment).

Cristal Adkins, Zoning Administrator, was present.

On motion by Bakke and seconded by Prestby, the following resolution was unanimously adopted:
RESOLUTION 2018-009: Conditional Use Permit for PCiRoads, LLC for a temporary Concrete Batch Plant for the County 1 road project

On motion by Dahl and seconded by Peterson, the Board unanimously approved the estimate of $1,992.10 from Haakenson Electric, Inc., for replacement of the damaged light pole at the Fillmore County Office Building to be paid out of Infrastructure Funds.

On motion by Peterson and seconded by Dahl, the Board unanimously approved the quote from Knutson Construction in the sum of $13,436.00 for courthouse security doors.

The Citizen's Input portion of the meeting was opened at 9:35 a.m. LuAnn Hoff, Office Support Specialist, Sr., was present. She noted that she was disappointed in the fact that her position is Office Support Specialist, Sr. and discussed that she should have been at a higher position. She feels that her Department Head stated that she should be at a higher position and it has not been changed for her during her employment. The Citizens Input portion of the meeting was closed at 9:38 a.m.

Kristina Kohn, Human Resources Officer, was present.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the hire of Gretchen Schwichtenberg as a replacement Merit Office Support Specialist in the Social Services Department at Merit Grade 1/Step 1 effective April 20, 2018 as recommended by the Personnel Committee.

On motion by Dahl and seconded by Peterson, the Board unanimously approved the second reading as the final version of the Distracted Driving policy.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the second reading as the final version of the Outside Employment policy.

The following committee report was given. Bakke – Soil and Water Conservation District, working with the County regarding the Technology Department.

A motion was made by Prestby and seconded by Bakke to replace the advertisement for a replacement Account Technician with an Office Support Specialist, Sr. position for the Sheriff's Office.

On motion by Bakke and seconded by Prestby, the Board unanimously deferred the motion to replace the advertisement for a replacement Account Technician with an Office Support Specialist, Sr. position for the Sheriff's Office back to the Personnel Committee.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the hire of Nayna Johnson and Heath Mensink as intermittent Jailers and Nick Greenwood as an intermittent Jailer and Dispatcher effective March 30, 2018 as recommended by the Hiring Committee and in accordance with approved staffing levels.

A motion was made by Dahl and seconded by Bakke, to accept the proposal for a Compensation and Classification study from David Drown Human Resources in a sum not to exceed $33,000. The Chair called for a vote: Commissioners voting "aye": Lentz, Bakke, Peterson and Dahl. Commissioners' voting "nay": Prestby. The motion prevailed.

On motion by Dahl and seconded by Bakke, the Board unanimously approved a Compensation and Classification Study Committee comprised of Bobbie Vickerman, Coordinator-Auditor/Treasurer; Kristina Kohn, Human Resources Officer; Duane Bakke, Vice Chair; and Mitch Lentz, Board Chair.

On motion by Prestby and seconded by Peterson, the Board unanimously approved to advertise for a replacement Paralegal in the County Attorney's Office as recommended by the Personnel Committee.

On motion by Bakke and seconded by Dahl, the Board unanimously approved to amend the agenda to add the request to hire three (3) summer temporary employees in the Highway Department as recommended by the County Highway Engineer.

On motion by Prestby and seconded by Bakke, the Board unanimously approved the hire of Cole Schmitt, Colten Kraling and Logan Dyreson as summer temporary employees in the Highway Department as recommended by the County Highway Engineer.

Thomas Kaase, Sheriff; and Kevin Beck, Chief Deputy Sheriff, were present.

The Chair recessed the meeting at 10:33 a.m. and resumed back in session at 10:39 a.m.

On motion by Prestby and seconded by Bakke, the Board unanimously approved the Ancom Service Maintenance Agreement between Fillmore County and Ancom Technical Center, Inc. for maintenance of the two-way radio equipment as recommended by the Sheriff.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the Ancom Service Contract Invoice in the sum of $10,254.48 to be paid out of the Sheriff and Emergency Management budgets and any amount over the budgets is to be paid out of Forfeiture Funds.

A review of the calendar was done and the following committee reports and announcements were given: Prestby/Lentz: Law Enforcement Committee report. Presentation about vehicle leasing will be coming to the Board and the other items that were on Board agenda today; and food service update for Jail. Bakke: Planning Commission – discussed the conditional use permit that was before Board, discussing alternative energy sources for Zoning; Dodge-Fillmore-Olmsted (DFO) – payback may be more than anticipated, alternative to placement funds; Historical Society – looking at options for Pietenpol Airplanes to be displayed. Lentz/Bakke: Wellness/Activities-monthly events, healthier living options, health screening had lower numbers than prior years, chili/soup/side event today; Hearing for Veterans Home – Case for all three locations was made. Questions arose regarding the closest hospital. Both of the other locations had hospitals close by. April 9th may be a joint House/Senate hearing. Discussed an existing site that could add beds in the Minneapolis area. Fillmore County is high in the needs area. Request has been made through local committees and councils, legislators and MDVA staff stating that the County needs to make the decision for the location. Commissioners noted that this is not a decision that they wanted to have to make. Dahl asked if the cities could come forth with presentations, Bakke noted that the Board would need to know whether they should engage in the decision. Prestby stated he would like to see written proposals from both cities. Commissioners would like to have the Cities present written packages from each City by next Tuesday, with a decision to be made either on April 10th or 24th. Vickerman will contact each City to provide a written package by April 3rd to the Coordinator's Office by noon and then the decision will be made either April 10th or 24th. Prestby/Lentz - Technology/Land Records/GIS – reported on balances, Courthouse Security, EDMS, SQL Server Status, Update on replacements and SWCD. Peterson: Hiawatha RC&D, Agriculture information for the "Forever Green" initiative. Lentz/Dahl: Community Services–Van program possible changes, Video Tele-health possibility for Veterans, On-call changed rules for Child Protection interviews, Medial Assistance (MA) screening for people who have to apply for work to receive MA but unfunded; Grant for Transportation; Homecare update discussion will be coming forth with request at next meeting. Lentz - Statewide Emergency Communications Board–called into meeting.

On motion by Bakke and seconded by Dahl, the Chair adjourned the meeting at 11:31 a.m.