The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 9th day of January, 2018 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, and Marc Prestby. Absent: Commissioner Gary Peterson. Also present were: Bobbie Vickerman, Coordinator/Clerk; Kevin Beck, Chief Deputy; Ron Gregg, Highway Engineer; Darrell Schmitt, Engineering Technician Supervisor; Brent Kohn, Maintenance Superintendent; Bonita Underbakke; Dale Forrester; Cindy Vitse and Wayne Stenberg, Semcac; Karen Reisner, Fillmore County Journal; Gretchen Mensink, Bluff Country Reader.
The Pledge of Allegiance was recited.
On motion by Bakke and seconded by Prestby, the agenda was unanimously approved.
On motion by Dahl and seconded by Bakke, the Board unanimously approved the following Consent Agenda:
1. January 2, 2018 County Board minutes, as presented.
2. Payment of 1st qtr. invoice for 2018 in the amount of $9,539.50 to Community and Economic Development Associates for economic development staffing services.
A motion was made by Bakke and seconded by Prestby to pull Dale Egge's boot reimbursement noting that he felt he should get a full reimbursement for his shoes up to $200 noting equal treatment as Highway. Vickerman noted that we could pay the $100 requested and then once a review is done by the Board, they could then choose to reimburse him the remaining amount later. Bakke pulled his motion.
On motion by Prestby and seconded by Dahl, the Board unanimously approved the payment of the following Commissioners warrants:
Wayne Stenberg, Executive Director, and Cindy Vitse, Housing Coordinator, of Semcac entered the meeting. They presented the annual Semcac report and updates.
Kristina Kohn, Human Resources Officer, entered the meeting.
A motion was made by Dahl to approve the shoe reimbursement for Neil Woellert in the amount of $28.00 in accordance with the Local #49 union contract. Motion dies for lack of second. Discussion ensued.
On motion by Dahl and seconded by Bakke, the Board approved the payment of $28.00 for the 2nd pair of shoes. The Chair called for a vote. Commissioners voting "aye": Dahl, Bakke, and Lentz. Commissioners voting "nay": Prestby. The motion prevailed.
The Citizens Input portion of the meeting was opened at 9:34 a.m. Bonita Underbakke was present and she noted that she is concerned about the additional haul routes that were requested for the Rein sand mine. She read aloud a letter to the Board. Dale Forrester was also present at the meeting and asked the Board to deny the request from Rein sand mine. He noted that he feels that the Planning Commission should have denied the request immediately and the road fee should be reviewed every year and paid every month at least. The Citizens Input portion of the meeting was closed at 9:40 a.m.
Human Resources Officer Kohn presented the first reading of the Equal Employment Opportunity/Affirmative Action policy. Change requests were made and she will bring the policy back for a 2nd reading.
Ron Gregg, Highway Engineer; Darrell Schmitt, Engineering Technician Supervisor; and Brent Kohn, Maintenance Superintendent, were present.
On motion by Dahl and seconded by Bakke, the Board unanimously approved the purchase of two used 2013 Model Ver Mac's PCMS-1210 electric message boards from Quality Traffic Control in the sum of $8,775.00 each for a total of $17,550.00, which will be paid from the Highway Budget.
The Board reviewed the Snow Policy presented by Highway Engineer Gregg and Maintenance Superintendent Kohn. Discussion ensued regarding the wording relating to overnight service and the word "not." A suggestion was made to use the word "may" rather than "not," that way it still allows discretion. Bakke noted it still is about the implementation of the policy.
Commissioners Bakke and Prestby gave a committee report of the Highway Committee regarding the cost related to the haul route changes. Process has been within the ordinance so far. The recommendation from the Highway Engineer was to remain at 22 cents for road fees. Gregg noted that he does not have the math with regarding the calculation, but that it is a very complex process to determine road rates. Gregg also stated that currently it is required to have quarterly collection in the haul route agreement, but could request monthly collection if the Board wanted to pursue monthly charges.
On motion by Dahl and seconded by Bakke, the Board unanimously approved payment of $6,875.00 for the annual maintenance invoice for firewall appliances with The Barrier Group.
On motion by Bakke and seconded by Dahl, the following resolution was unanimously adopted:
BE IT RESOLVED that the Fillmore County Journal be designated as the Official Newspaper for 2018 with publishing to be furnished at the relative cost of $.05000, per column inch, the low bid.
On motion by Bakke and seconded by Prestby, the following resolution was unanimously adopted:
BE IT RESOLVED that the Bluff Country Reader be designated for the 2018 printing of the 2017 Delinquent Tax List at the original bid amount due to not receiving the publication as bid the prior year, and to be the designated second 2018 publication of the 2017 Financial Statement as bid in 2018.
A review of the calendar was done and the following committee reports and announcements were given:
Dahl – Semcac – Widseth Smith and Nolting – working on a bus garage in Kasson; Semcac clinic in Winona was almost all free and then started transition into billing private insurance (found out there is a tax for being a caregiver); and financial review. Prestby – Labor Management/Safety/Emergency Management – elected officers, set time and day and prepped agenda for next meeting. Bakke – Soil and Water Conservation District (SWCD) – Karst exhibit at Eagle Bluff and needs repair and updating; approved grants and are taking over grants that were originally part of the Southeast Minnesota Technical Joint Powers Board, Water Quality Conference planning for December, and Nitrogen Best Management Practices (BMPs) presentation. Lentz – Development Achievement Center (DAC) – restructuring and moving forward on hiring an Executive Director.
On motion by Dahl and seconded by Prestby, the Chair adjourned the meeting at 10:40 a.m.