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January 2

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in annual session this 2nd day of January, 2018 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Gary Peterson, and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk; Kristina Kohn, Human Resources Officer; Kevin Beck, Chief Deputy Sheriff; Donna Rasmussen, Soil and Water Conservation District; Jessica Erickson, Director of Nursing – Community Services; Kevin Olson, Social Services Manager – Community Services; Ron Gregg, Highway Engineer; Bonita Underbakke; Donna Erdman; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican Leader.

The Pledge of Allegiance was recited.

Coordinator/Clerk Vickerman called the annual meeting to order pursuant to Minnesota Statutes.

A motion was made by Bakke and seconded by Dahl to nominate Commissioner Mitch Lentz as Chair of the Fillmore County Board of Commissioners for 2018.

On motion by Bakke and seconded by Peterson, the Board unanimously approved to cease nominations and cast a unanimous ballot to elect Commissioner Mitch Lentz as Chair of the Fillmore County Board of Commissioners.

A motion was made by Dahl and seconded by Lentz to nominate Commissioner Duane Bakke as Vice Chair for the Fillmore County Board of Commissioners for 2018.

On motion by Dahl and seconded by Lentz, the Board unanimously approved to cease nominations and cast a unanimous ballot to elect Commissioner Duane Bakke as Vice Chair for the Fillmore County Board of Commissioners.

On motion by Bakke and seconded by Peterson, the Board unanimously approved the agenda.

On motion by Prestby and seconded by Dahl, the Board unanimously approved the following Consent Agenda:
1. December 19, 2017 County Board minutes, as presented.
2. Payment of Association of MN Counties' invoice of $11,618.00 for 2018 annual dues.
3. Payment of Association of MN Counties' invoice of $2,103.00 for 2018 MN Association of County Social Service Administrators (MACSSA) annual dues.
4. Payment of Association of MN Counties' invoice of $1,177.00 for 2018 Local Public Health Association (LPHA) annual dues.
5. Payment of 2018 MN Association of County Administrator (MACA) dues (level 1) in the amount of $ 609.00.
6. Payment of 1st qtr. invoice # CSFI of $110,395.50 to Olmsted County Community Services for Dodge-Fillmore-Olmsted (DFO) Community Corrections 2018 appropriation in accordance with Joint Powers agreement.
7. Overnight stay for Property Appraiser to attend required training for licensure January 21, 2018 thru January 25, 2018.
8. Successful completion of probation for Nicholas Meldahl, Transfer Station Attendant, effective December 2, 2017 as recommended by the Solid Waste Administrator.
9. Family and Medical Leave for employee #1473 effective December 26, 2017 for up to twelve (12) weeks in accordance with County policies.

On motion by Bakke and seconded by Peterson, the Board unanimously approved payment of the following Commissioner warrants:
WARRANTS

The Auditor's warrants were reviewed.

Kristina Kohn, Human Resources Officer, was present.

The shoe reimbursement for Neil Woellert in the amount of $28.00 in accordance with the Local #49 union contract was discussed. The board asked Kohn to bring this back to the next Board meeting, with examples of past similar reimbursements.

On motion by Prestby and seconded by Bakke, the Board unanimously approved the 2018 Non-Union Pay Plan with a 2.5% adjustment to be effective January 1, 2018, as budgeted.
NON-UNION PAY PLAN

On motion by Prestby and seconded by Dahl, the Board unanimously approved the 2018 Merit Pay Plan with a 2.5% adjustment effective January 1, 2018.
MERIT PAY PLAN

A motion was made by Bakke and seconded by Peterson to approve a $40 electronic device stipend for the County Coordinator.

On motion by Bakke and seconded by Peterson, the Board unanimously approved the electronic device stipend list as amended adding Jessica Holst, Registered Dietician, for a $15.00 stipend and Bobbie Vickerman, Coordinator- Auditor/Treasurer, for a $40.00 stipend as recommended by the Human Resources Officer.

Donna Rasmussen, District Administrator, Fillmore Soil & Water Conservation District (SWCD), was present.

Rasmussen introduced Caleb Fisher, Water Management Coordinator, of SWCD, who replaced Jennifer Ronnenberg.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the Natural Resources Block Grant agreement FY2018 and FY2019 with the State of Minnesota.

The Citizens Input portion of the meeting was opened and closed at 9:30 a.m. as no one was present to speak.

Bobbie Vickerman, Coordinator-Auditor/Treasurer, was present.

The 2018 County printing bid award was reviewed. Discussions ensued regarding the last delinquent taxes list being put in the wrong paper and being promised to one of the bidders. It was decided to have Vickerman speak with both bidders and to bring back the printing award at the next meeting.

On motion by Dahl and seconded by Peterson, the Board unanimously approved the 2018 Auditor's warrant policy in accordance with MS 384.13. (Policy on file in the Auditor/Treasurer's Office)

Jessica Erickson, Director of Nursing – Community Services, was present.

On motion by Bakke and seconded by Peterson, the Board unanimously approved payment of the Homecare Association annual fee.

On motion by Dahl and seconded by Prestby, the Board unanimously approved renewal of the Homecare license.

On motion by Bakke and seconded by Dahl, the Board unanimously approved renewal of the annual Toward Zero Death (TZD) grant. Last year we received just over $13,000 and Bakke asked if a speed check machine could be purchased with this year's dollars.

On motion by Dahl and seconded by Bakke, the Board unanimously approved renewal of the annual Statewide Health Improvement Partnership (SHIP) grant.

On motion by Peterson and seconded by Dahl, the Board unanimously approved the renewal of the annual Public Health Emergency Preparedness (PHEP) grant.

Kevin Olson, Social Services Manager – Community Services, was present.

On motion by Dahl and seconded by Prestby, the Board unanimously approved the Transportation Services Contract with SEMCAC Transportation.

Ron Gregg, Highway Engineer, was present.

On motion by Dahl and seconded by Peterson, the following resolution was unanimously adopted:
RESOLUTION 2018-001: Final payment of $11,841.26 to Fahrner Asphalt Sealer LLC for Airport Chipseal Project AIP 3-27-0080-12-17, SP No. A2301-34

On motion by Dahl and seconded by Prestby, the following resolution was unanimously adopted:
RESOLUTION 2018-002: Sponsor the City of Rushford in the application for a Safe Route to School Grant through the Transportation Alternative Program

On motion by Prestby and seconded by Dahl, the following resolution in accordance with M.S. 282.08 was unanimously adopted:
RESOLUTION 2018-003: Dedication of a portion of tax forfeiture proceeds to parks

On motion by Dahl and seconded by Dahl, the Board unanimously approved the adoption of the following resolution:
BE IT RESOLVED that the regular 2018 County Board meetings will be held at 9:00 a.m. on the second Tuesday of each month with the understanding that special meetings will also be held the first and fourth Tuesdays at the same time and other meetings may be called as necessary.

On motion by Peterson and seconded by Dahl, the following resolution was unanimously adopted:
BE IT RESOLVED that the 2018 Fillmore County Per Diem rate to be set at $45.00/day as prescribed by law.

On motion by Dahl and seconded by Bakke, the Board unanimously set the 2018 mileage reimbursement rate for the use of a private vehicle for official County business at the Federal Internal Revenue Service (IRS) rate. It was noted that the current IRS rate is $.545 per mile and reimbursements would follow any 2018 Federal changes to the rate.

On motion by Bakke and seconded by Dahl, the Board unanimously approved to set the 2018 hourly rate of temporary entry-level office help in appointed offices at Grade 1/Step 1 ($12.6528/hr.) in accordance with the 2018 non-union pay plan.

On motion by Prestby and seconded by Peterson, the following resolution was unanimously adopted:
BE IT RESOLVED that each American Legion Post or Veterans of Foreign Wars Post of Fillmore County, making application for said appropriation for defraying expenses of Memorial Day exercises for 2018, shall be granted $75.00. Before such grants are made, the Post must furnish evidence that public exercises were held. In cities where both an American Legion Post and Veterans of Foreign Wars Post exist, the Post sponsoring the exercise shall receive the entire grant of $75.00, whereas each city can only apply for one appropriation of $75.00.

On motion by Bakke and seconded by Peterson, the Board unanimously approved to authorize elected officials, department heads and division leaders overnight stays to attend their respective annual Association of Minnesota Counties conferences and other meetings.
LIST

On motion by Bakke and seconded by Peterson, the Board unanimously approved County payment for flu shots for County employees to be provided as an employee benefit and in the event of flu shot shortages, only those qualifying under MN guidelines would be immunized. Bakke noted that he thinks all public employees should have them and that staff should be promoting options to fellow employees.

On motion by Bakke and seconded by Dahl, the Board unanimously approved to adopt the 2018 Commissioners' committee appointment list as amended.
LIST

On motion by Dahl and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2018-004: Use of website as alternative method to disseminate bids

On motion by Bakke and seconded by Peterson, the following Association of Minnesota Counties (AMC) 2018 Policy Committee Members and Delegates were appointed as amended.
LIST

On motion by Dahl and seconded by Bakke, the Board unanimously adopted the following resolution:
BE IT RESOLVED that the Fillmore County Board hereby sets the County Commissioner's annual 2018 salary at $22,662.00, a 2.5 % increase.

On motion by Prestby and seconded by Peterson, the Board unanimously adopted the following
resolution:
BE IT RESOLVED that the Fillmore County Board hereby sets the County Attorney annual 2018 salary at $107,000.00.

On motion by Bakke and seconded by Prestby, the Board unanimously adopted the following resolution:
BE IT RESOLVED that the Fillmore County Board hereby set the Recorder's annual 2018 salary at $67,500.00.

On motion by Prestby and seconded by Bakke, the Board unanimously adopted the following resolution:
BE IT RESOLVED that the Fillmore County Board hereby sets the Sheriff's annual 2018 salary at $91,500.00. In addition, the Sheriff will receive $500 per month or a total of $6,000/year for the Assistant Emergency Management duties for a total of $97,500.00 for the annual 2018 salary.

On motion by Prestby and seconded by Dahl, the Board unanimously set the minimum salary for the Auditor/Treasurer at $71,500.00, who will take office in 2019 in accordance with MN Statutes 384.151; 386.015; 387.20 and 388.18.

On motion by Prestby and seconded by Bakke, the Board unanimously set the minimum salary for the County Attorney at $96,300.00, who will take office in 2019 in accordance with MN Statutes 384.151; 386.015; 387.20 and 388.18.

On motion by Bakke and seconded by Peterson, the Board unanimously set the minimum salary for the Recorder at $60,750.00, who will take office in 2019 in accordance with MN Statutes 384.151; 386.015; 387.20 and 388.18.

On motion by Prestby and seconded by Bakke, the Board unanimously set the minimum salary for the Sheriff at $82,350.00, who will take office in 2019 in accordance with MN Statutes 384.151; 386.015; 387.20 and 388.18.

On motion by Dahl and seconded by Peterson, the Board unanimously approved the designation of bank depositories effective January 4, 2018 through January 8, 2019.
LIST

On motion by Dahl and seconded by Bakke, the Board unanimously set June 12, 2018 at 6:30 p.m. for Fillmore County Board of Appeal and Equalization Meeting.

A review of the calendar was done and there were no committee reports and announcements.

On motion by Bakke and seconded by Peterson, the Chair adjourned the meeting at 10:48 a.m.