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December 19

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 19th day of December, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk; Travis Gransee, Director - Dodge, Fillmore, Olmsted (DFO) County Community Corrections; David Kiehne, Recorder; Brett Corson, County Attorney; Mike Tenney and Jim Edgar, Department of Natural Resources; David Schmidt and Richard Biske, The Nature Conservancy; Ron Gregg, Highway Engineer; Thomas Kaase, Sheriff; Kevin Beck, Chief Deputy Sheriff; Brian Howard, Olmsted County Sheriff's Office; Mike Drees, Rochester Police
Department; Kristina Kohn, Human Resources Officer; Kevin Olson, Social Services Manager, and Wendy Ebner, Social Services Supervisor, Community Services; Bonita Underbakke; Nathan Olson, Fillmore County Deputy; Anthony Webber; Scott Strom; Cristal Adkins, Zoning Administrator; Karen Reisner, Fillmore County Journal and Gretchen Mensink-Lovejoy, Republican Leader.

The Pledge of Allegiance was recited.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the amended agenda.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the following Consent Agenda:
1. December 12, 2017 minutes, as presented.
2. Payment of National Association of Counties' invoice of $450.00 (2017: $450) for 2018 dues.
3. Family and Medical Leave for employee #1440 for up to twelve (12) weeks effective December 29, 2017 in accordance with County policies.

On motion by Prestby and seconded by Bakke, the Board unanimously approved payment of the following Commissioner warrants:
WARRANTS

The Auditor's warrants were reviewed.

Travis Gransee, Director - Dodge, Fillmore, Olmsted (DFO) County Community Corrections, was present.

On motion by Bakke and seconded by Peterson, the Board unanimously approved the Joint Powers Agreement for DFO for the years 2018 – 2020.

An update was given regarding Correction Services through DFO.

Richard Biske and Jim Edgar, Department of Natural Resources (DNR), and David Schmidt, The Nature Conservancy, were present.

They presented information for consideration of a proposed fee title acquisition in Holt Township. Outdoor Heritage dollars would be used toward this purchase. They are seeking a resolution of support to obtain this title acquisition. Bakke noted that his concerns in the past have been related to tillable land. It was noted that this property has already had the tillable land split off from the land that they would like to add to the forest land. The question was asked as to whether the payments in lieu of taxes (PILT) payments are perpetual or can it change? Jim Edgar noted that he felt that it is a perpetual agreement.

The Citizens Input portion of the meeting was opened at 9:30 a.m. Scott Strom was present and he noted that he is from Lanesboro and his property borders the property that is being discussed for acquisition by the DNR. Strom is concerned that there are approximately 1,500 acres of State land already in this location and his concern is about the property being cared for. The response given by the DNR was that restoration and enhancement dollars will be used by The Nature Conservancy rather than the dollars being used for purchasing in the near future. It was noted by Prestby that there was a letter to the editor regarding the DNR land that is not being cared for and having grub trees present. Dahl noted that he would like to see more enforcement.

A motion was made by Bakke and seconded by Peterson to approve the fee title acquisition in Holt Township. The Chair called for a vote. Commissioners voting "aye": Dahl, Bakke, Prestby and Peterson. Commissioner voting "nay": Lentz. The motion prevailed.

The Citizens input portion of the meeting was closed at 9:41 a.m.

Ron Gregg, Highway Engineer, was present.

On motion by Bakke and seconded by Prestby, the Board unanimously approved to advertise for the Carrolton Township Bridge Replacement Project SAP 023-599-150 (Old Barn Bridge) when the Department of Transportation approves the plan.

On motion by Peterson and seconded by Prestby, the Board unanimously approved the low bid of $6,559,427 from PCiRoad, LLC for the CSAH 1 Concrete Surfacing Project SAP 023-601-034 & SAP 055-601-021 as recommended by the Engineer.

The following Highway Committee report was given by Commissioners Prestby and Bakke: the 2017 projects have been completed, a draft of the Snow Removal Policy was reviewed, Canton Shop Hoop Building repair is in progress, the five (5) year construction plan had no recommended changes – with road tour will take a look at those upcoming projects; haul route changes for Rein Quarry were discussed due to the possible effects on roads – the Committee determined to leave the tonnage fee as is. Prestby noted that Vickerman should notify the City of Canton if the routes for the Rein quarry go before the Board.

Thomas Kaase, Sheriff, and Kevin Beck, Chief Deputy Sheriff, were present.

On motion by Bakke and seconded by Lentz, the Board unanimously approved to set the 2018 annual salary for the Chief Deputy Sheriff at $81,027 as recommended by the Sheriff.

An elected official conference was conducted with Thomas Kaase, Sheriff, pursuant to MN Statutes.  He provided a summary of the year and goals for 2018. Sheriff Kaase did not make a specific request for his 2018 salary.

On motion by Prestby and seconded by Bakke, the Board unanimously approved the low quote of $30,331.46 from Sugar Loaf Ford of Winona for a replacement squad car. Two squad car replacements with equipment will be purchased to be paid out of the 202 Department vehicle purchase line item for the 2018 budget as recommended by the Sheriff.

Chief Deputy Beck updated the Board regarding the radio grant that was applied for and has reached step two which is a good indicator that we may get the $62,000 grant.

Brian Howard, Olmsted County Sheriff's Office and Mike Drees, Rochester Police Department, gave a K-9 dog presentation.

David Kiehne, Recorder; Brett Corson, County Attorney; and Cristal Adkins, Zoning Administrator, were present.

The land split policy and associated resolution were presented and discussed. Questions arose regarding why there was no "Therefore" in the action of the resolution, there were concerns with the layout of the policy and who the contact person is. Bakke noted he felt the Zoning Administrator would probably be the central contract. It was noted that on all transactions, communications should be occurring between departments and that it needs to be worked on internally. Attorney Corson noted he will work with the different departments regarding the wording of the policy and the process.

The Chair recessed the meeting at 11:09 a.m. and resumed back in session at 11:14 a.m.

Kristina Kohn, Human Resources Officer, was present.

On motion by Prestby and seconded by Bakke, the Board unanimously approved the request to retire with Early Retirement Incentive Plan (ERIP) for Vicki Kruegel, Registered Nurse, effective January 9, 2017 and thanked her for her service to Fillmore County.

On motion by Lentz and seconded by Bakke, the Board unanimously approved the request to advertise in-house and publicly for a replacement Registered Nurse in Community Services – Public Health Division as recommended by the Personnel Committee. Applications will be received in the Coordinator's Office until 4:30 p.m. on Friday, January 26, 2018.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the request to resign from Margaret Lyngholm, Registered Nurse, effective December 31, 2017 and thanked her for her service to Fillmore County.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the request to advertise in-house and publicly for a replacement 0.5 FTE Registered Nurse in Community Services-Public Health Division as recommended by the Personnel Committee. Applications will be received in the Coordinator's Office until 4:30 p.m. on Friday, January 26, 2018.

Kevin Olson, Social Services Manager-Community Services, was present.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the 2018 Child Welfare/Juvenile Justice Screening Grant for January 1, 2018 through December 31, 2018 in the amount of $21,110.00 as recommended by the Social Services Manager.

On motion by Prestby and seconded by Lentz, the Board unanimously approved the Purchase of Service Agreement with Hiawatha Valley Mental Health Center for Targeted Case Management as recommended by the Social Services Manager.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the Purchase of Service Agreement with Zumbro Valley Health Center for Targeted Case Management as recommended by the Social Services Manager.

On motion by Peterson and seconded by Prestby, the Board unanimously approved the Purchase of Service Agreement with Zumbro Valley Health Center for Mental Health Crisis Services as recommended by the Social Services Manager.

Bobbie Vickerman, Coordinator, was present.

On motion by Bakke and seconded by Prestby, the Board unanimously approved to appropriate $2,000.00 to Root River Trails for 2018.

On motion by Prestby and seconded by Peterson, the Board unanimously approved to appropriate $1,056.10 to Southeast Minnesota Tourism Association for 2018.

On motion by Peterson and seconded by Bakke, the Board unanimously approved to appropriate $1,500.00 to Southern Minnesota Initiative Foundation for 2018.

On motion by Bakke and seconded by Prestby, the Board unanimously approved to appropriate $1,056.10 to Southeast Minnesota Historic Bluff Country for 2018.

On motion by Prestby and seconded by Bakke, the Board unanimously approved a 2018 appropriation of $6,000.00 to SEMCAC to be used as follows: $1,000 to SEMCAC Volunteer Driver Program, $2,500 to the Senior Nutrition Program, $1,000 to the Caregiver Advocacy Program, and $1,500 to the Senior Dining program.

On motion by Bakke and seconded by Prestby, the Board unanimously approved to appropriate $46,800.00 to the Historical Society for 2018.

On motion by Prestby and seconded by Peterson, the following resolution was unanimously adopted:
BE IT RESOLVED that each American Legion Post or Veterans of Foreign Wars Post of Fillmore County, making application for said appropriation for defraying expenses of Memorial Day exercises for 2018, shall be granted $75.00. Before such grants are made, the Post must furnish evidence that public exercises were held. In cities where both an American Legion Post and Veterans of Foreign Wars Post exist, the Post sponsoring the exercise shall receive the entire grant of $75.00, whereas each city can only apply for one appropriation of $75.00.

On motion by Bakke and seconded by Prestby, the Board unanimously approved to appropriate $37,000.00 to the Agricultural Society for 2018.

On motion by Bakke and seconded by Peterson, the Board unanimously approved to appropriate to $217,000.00 to the Soil and Water Conservation District for 2018.

On motion by Bakke and seconded by Prestby, the following resolution was unanimously adopted:
RESOLUTION 2017-063: Final 2018 Fillmore County levy

On motion by Peterson and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2017-064: Final 2018 Fillmore County budget

On motion by Bakke and seconded by Lentz, the Board unanimously approved payment for Leadership training for 2018 and cost of books associated with training.

On motion by Lentz and seconded by Bakke, the Board unanimously approved to pay warrants through December 31, 2017.

A discussion was held to consider creating a Land Acquisition Committee. Many land purchase issues have come up with the Department of Natural Resources being the recipient of the land. Bakke suggested that the Commissioner for the respective District affected would be on the committee and possibly another Commissioner. Commissioner Bakke volunteered to serve on the committee noting he has been contacted for all of the land transactions. Another option he mentioned was to have the Commissioner from the District serve and then either the Past Chair or the Commissioner that serves on the Planning Commission be on the committee.

On motion by Dahl and seconded by Prestby, the Board unanimously approved to create the Land Acquisition Committee for which two Commissioners will serve. The first member will be the Commissioner from the district that the acquisition is taking place in and the second Commissioner to serve on this committee will be the current Commissioner that is on the Planning Commission.

The tour of the County roads began at 11:55 a.m. Commissioners Dahl, Lentz, Bakke, Prestby and Peterson along with Ron Gregg, Highway Engineer; Daryl Schmitt, Engineering Technician Supervisor; Brent Kohn, Maintenance Superintendent; and Bonita Underbakke attended the road tour.

On motion by Prestby and seconded by Bakke, the Chair adjourned the meeting at 4:00 p.m.