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December 12

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 12th day of December, 2017 at 3:00 p.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk; Mike Tenney, Department of Natural Resources (DNR); Bob McGillivray, the Trust for Public Land; Ryan Johnson; Dan Ryan; Margaret Ryan; Tom Ryan; Mary Ann Ryan; Kristina Kohn, Human Resources Officer; Kevin Olson, Social Services Manager, Community Services; Ron Gregg, Highway Engineer; Kevin Beck, Chief Deputy Sheriff; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican Leader.

The Pledge of Allegiance was recited.

On motion by Lentz and seconded by Bakke, the Board unanimously approved the amended agenda.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the following Consent Agenda:
1. November 28, 2017 County Board minutes, as presented.
2. Merit increase for Rebecca Burland, Social Worker, to Merit Grade7/Step 6 effective December 14, 2017 as recommended by the Social Services Manager.

On motion by Bakke and seconded by Lentz, the Board unanimously pulled the warrant to Neil Woellert and approved payment of the following amended Commissioner warrants:
WARRANTS

The Auditor's warrants were reviewed.

Mike Tenney, Department of Natural Resources, and Bob McGillivray, the Trust for Public Land, were present.

A motion was made by Bakke and seconded by Peterson to approve the request for a land buying resolution for 92.8 acres in Sections 1 and 12, Rushford Village Township, which is owned by Dan Ryan. The Chair called for a vote: Commissioners voting "aye": Dahl, Bakke, Prestby and Peterson. Commissioners voting "nay": Lentz. The motion prevailed.

Brett Corson, County Attorney, was present.

An elected official conference was conducted with Brett Corson, County Attorney, pursuant to MN Statutes. Attorney Corson's request is $115,174.00 for his 2018 salary.

The Citizens Input portion of the meeting was opened and closed at 3:34 p.m. as no one was present to speak.

David Kiehne, Recorder, was present.

An elected official conference was conducted with David Kiehne, County Recorder, pursuant to MN Statutes. Recorder Kiehne's request is $70,000.00 for his 2018 salary.

Kevin Olson, Social Services Manager – Community Services, was present.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the Attachment A - CY 2018-2019 IV-D Child Support Cooperative Arrangement with Fillmore County Offices of Human Services, County Sheriff and County Attorney as recommended by the Social Services Manager.

On motion by Peterson and seconded by Lentz, the Board unanimously approved the State of Minnesota – County Child Support Program Interagency Cooperative Agreement as recommended by the Social Services Manager.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the 2018-2019 Biennial Plan with Department of Human Services as recommended by the Social Services Manager.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the Purchase of Service Agreement between Fillmore County and Stanley B. Stutzman M.A.L.P. as recommended by the Social Services Manager. Commissioner Lentz thanked Mr. Olson for his work for the Development Achievement Center (DAC).

Ron Gregg, Highway Engineer, was present.

On motion by Prestby and seconded by Peterson, the following resolution was unanimously adopted:
RESOLUTION 2017-060: Final payment of $23,717.53 to Minnowa Construction, Inc. for SP 023-623-026 bridge replacement project on CSAH 23, Canton Township

On motion by Peterson and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2017-061: Final payment of $13,742.82 to M-K Bridge Construction, Inc. for LOST 92883-109 Bridge replacement project on CR 109, Beaver Township

On motion by Prestby and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2017-062: Enter into a Delegated Contracting Process Agreement with MnDOT for federally funded projects

Kristina Kohn, Human Resources Officer, was present.

A review was done of the draft changes to the Paid Time Off (PTO) policy. This policy will be brought back to the Board as a second reading along with an implementation process document.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the second reading with final draft changes to the Discipline policy.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the request to extend the temporary Accounting Technician position in the Auditor/Treasurer's office for up to six (6) months as recommended by the Auditor/Treasurer and Coordinator.

On motion by Bakke and seconded by Lentz, the Board unanimously approved to change the bid process for the legal paper that requires bids to be in the legal newspaper that incorporates all notices into the one bid for one legal paper for all notices, pending attorney approval.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the appointment of Michael Frauenkron, Feedlot Officer, as the County Designated Employee (CDE) to serve as a public contact and provide enforcement when needed for the Minnesota Noxious Weed Law.

A review of the calendar was done and the following committee reports and announcements were given:
Peterson/Prestby – Solid Waste Committee – Waste Management pursuit of contract breech, haulers licenses, compactor in by April 1st with conveyor route, safety concerns such as overhead lights and fixtures, lighting in main building is not adequate and has caused falls, remote sites have improved with signage, contract with Winona County for Household Hazardous Waste expired and will be providing a new contract; Bakke – Planning Commission – Solar, Frac Sand haul route agreement discussions related to Rein Quarry; Association of MN Counties – Platform has both approval and notification in the Environment and Natural Resources Committee; Soil and Water Conservation District (SWCD)/ AMC Committee – there was no recommendation from the committee regarding SWCD levying authority; Lentz – SE Emergency Communication Board – Radios from grant and Super Bowl, Text 911 is available now, and DAC; Dahl – General Government – AMC – little discussion time – Association of Assessors – 51 classification of property more than any other state, presentation to legislation he did not agree on but agreed on property classification narrowing.

The Chair recessed the meeting at 5:03 p.m. pursuant to reconvening for the proposed 2018 Fillmore County budget and levy public hearing.

The Chair called the 2018 Fillmore County Budget and Levy Public Hearing to order at 6:00 p.m.

Members present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Marc Prestby and Gary Peterson. Also present were: Bobbie Vickerman, Coordinator/Clerk; Ron Gregg, Highway Engineer; Cindy Blagsvedt, Assessor; Brian Hoff, Appraiser; Ronald Vikre, Appraiser; Charlie Warner, Appraiser; Craig Tammel; Mike Jensen; and Karen Reisner, Fillmore County Journal and Gretchen Mensink-Lovejoy, Republican Leader.

Coordinator Vickerman reviewed the following with a power point presentation:
• Review of 2017 Operations
• Performance Measures Report Results Summary
• Planned 2018 Operations
• 2018Preliminary Expenditures and Trends
• 2018 Preliminary Revenues and Trends
• 2018 Proposed Budget & Levy

Chair Dahl thanked the Department Heads and Coordinator Vickerman for their work on the budget and then asked for any comments or questions.

On motion by Lentz and seconded by Prestby, the Chair adjourned the meeting at 7:03 p.m.