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November 14

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 14th day of November, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk; Kristina Kohn, Human Resources Officer; Kevin Beck, Chief Deputy Sheriff; Cristal Adkins, Zoning Administrator; Brett Corson, County Attorney; Ronald Gregg, Highway Engineer; Darrell Schmitt, Engineering Technician Supervisor; Anne Koliha, Engineering Tech/Conservation Planning, Soil and Water Conservation District (SWCD); Bonita Underbakke; Karen Reisner, Fillmore County Journal, and Gretchen Mensink-Lovejoy, Republican Leader.

The Pledge of Allegiance was recited.

On motion by Lentz and seconded by Bakke, the Board unanimously approved the amended agenda.

On motion by Prestby and seconded by Lentz, the Board unanimously approved the following Consent Agenda:
1. November 7, 2017 minutes, as presented.
2. Approve street closure of Main Street from Fillmore Avenue to Hudson Avenue in the City of Canton for Saturday, December 9, 2017 from 5:30 p.m. to 7:30 p.m. for the 2017 annual holiday celebration as recommended by the County Engineer and Sheriff.

On motion by Bakke and seconded by Lentz, the Board unanimously approved payment of the following Commissioner warrants:
WARRANTS

Discussion was held regarding why the Sheriff's office purchased plat books and an ad from Farm & Home Publishers, Ltd., noting that these are electronically free on Squad Technology. Also, ballots were reprinted for Chatfield and whose error was it, if it was Chatfield, we need to bill out the costs associated.

The Auditor's warrants were reviewed.

Discussion was held regarding the Spring Valley CenturyLink invoice. If it is for internet services, the question was raised regarding why we would need it with the Squad Technology.

Cristal Adkins, Zoning Administrator, was present.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the proposed Fillmore County Buffer Ordinance.

On motion by Bakke and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2017-054: Fillmore County Buffer Ordinance

On motion by Lentz and seconded by Prestby, the Board unanimously approved the purchase of updated software from iWorQ in the sum of $10,350.00 to be used by the Zoning/Feedlot and Assessor offices and to be paid for with Feedlot Grant dollars and Fillmore County Zoning/Feedlot and Assessor Offices budgetary dollars as recommended by the Technology/Land Records/GIS Committee.

On motion by Bakke and seconded by Lentz, the Board unanimously approved an access permit for Steve Worden, Section 3, Chatfield Township, for a new driveway access as recommended by the Highway Engineer and Zoning Administrator.

Brett Corson, County Attorney, was present.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the Minnesota
Counties Computer Cooperative (MCCC) changes to the MCAPS system.

Bakke asked for a quick Amish case summary. Attorney Corson had asked for a summary judgment but it was declined, so each family has ability to continue with lawsuits.

The Citizens input portion of the meeting was opened and closed at 9:30 a.m. as no one was present to speak.

Ronald Gregg, Highway Engineer, and Pam Schroeder, Highway/Airport Office Manager, were present.

On motion by Peterson and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2017-055: Agreement with City of Ostrander using Local Road Improvement Program (LRIP) funds for city street construction

On motion by Peterson and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2017-056: Agreement concerning City of Spring Valley using LRIP funds for city street construction

On motion by Bakke and seconded by Prestby, the Board unanimously approved the Airport Traffic Control Tower (RST ATCT) and Fillmore County Airport (FKA) Letter of Agreement as recommended by the Highway Engineer.

On motion by Bakke and seconded by Lentz, the Board unanimously approved an FAA Entitlement Transfer of $150,000 (FY 2018) to Redwood Falls Municipal Airport with repayment to occur in FY 2020 back to Fillmore County as recommended by the Highway Engineer.

By Board consensus, a road tour was scheduled for December 19, 2107 right after the Board meeting to discuss the five year construction plan.

A motion was made by Bakke and seconded by Prestby to approve to advertise for the County State Aid Highway No. 1 concrete surfacing project from the north Spring Valley city limits to the County line, Project Number SAP 023-601-034. The Chair called for a vote: Commissioners voting "aye": Dahl, Bakke, Prestby and Peterson. Commissioners voting "nay": Lentz. The motion prevailed.

Vickerman was asked to discuss the need and use of county fleet vehicles at the next Department Head Committee meeting.

Kristina Kohn, Human Resources Officer, was present.

On motion by Lentz and seconded by Bakke, the Board unanimously approved to hire Samantha Grabau as replacement Accounting Technician/Case Aide in the Community Services - Public Health Division at Grade 5/Step 1 effective November 27, 2017 as recommended by the Hiring Committee.

A review of the calendar was done and the following committee reports and announcements were given:
Peterson – Winneshiek Landfill, Bluff Country Housing Redevelopment Authority (BCHRA) and Safety; Bakke – Dodge-Fillmore-Olmsted Task Force – Pretrial process for which Fillmore is already doing, medical marijuana; Water Resources Board – management of MN Dept. of Ag - water certification plan, Advisory Committee wants to update Karst display at Eagle Bluff Learning Center – heading out there to look at displays and look to update; Lentz – SE Emergency Medical Services; Workforce Development; SE MN Area Regional Trails (SMART) – want to change bylaws to add voting members; Emergency Medical Service (EMS) Workforce – had to redo audit with State audit services; Community Health Board; and Development Achievement Center.

The Chair recessed the meeting at 10:31 a.m. and resumed back in session at 10:41 a.m.

On motion by Lentz and seconded by Prestby, the Chair closed the meeting at 10:42 a.m. pursuant to M.S. 13D.03 for 2018 Local #49 labor contract strategy session. All members were present. Also present were Bobbie Vickerman, Coordinator/Clerk; Ronald Gregg, Highway Engineer; and Kristina Kohn, Human Resources Officer.

On motion by Bakke and seconded by Lentz, the Chair re-opened the meeting at 11:58 a.m. and resumed back in regular session. All members were present. Also present was Bobbie Vickerman, Coordinator/Clerk, Kristina Kohn, Human Resources Officer, and Ronald Gregg, Highway Engineer.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the Local #49 2018-2020 Labor Contract (three year agreement) with one change cited regarding the change from two (2) to three (3) year payout for excess hours over 500 hours for the Paid Time Off (PTO) payout.

On motion by Lentz and seconded by Prestby, the Chair adjourned the meeting at 11:59 a.m.