The Board of County Commissioners of Fillmore County, Minnesota met in special session this 24th day of October, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Gary Peterson, and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk; Kristina Kohn, Human Resources Officer; Kevin Beck, Chief Deputy Sheriff; Donald Kullot, Emergency Management; and James Fenske, Jail Administrator; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican Leader.
The Pledge of Allegiance was recited.
On motion by Lentz and seconded by Bakke the Board unanimously approved the amended agenda.
On motion by Lentz and seconded by Peterson, the Board unanimously approved the following Consent Agenda:
1. October 10, 2017 minutes, as presented.
2. Application for on-sale liquor license for Serenity Hills, LLC, Preston, MN from September 29, 2017 to September 29, 2018.
3. Family and Medical Leave for employee #0956 effective October 19, 2017 for up to twelve (12) weeks in accordance with County Policy.
4. Merit increase for Sylvia Leitzen, Case Aide, effective October 11, 2017 as recommended by the Social Services Manager.
5. Unpaid Administrative leave effective October 27, 2017 through November 11, 2017 for employee #1411.
On motion by Bakke and seconded by Peterson, the Board unanimously approved payment of the following Commissioner warrants:
The Auditor's warrants were reviewed.
Brett Corson, County Attorney; and Cristal Adkins, Zoning Administrator, were present.
County Attorney Corson gave the Board an update regarding Minnesota Sand's request that the Environmental Quality Board (EQB) dismiss the requirement that Minnesota Sands complete an Environmental Impact Statement (EIS). Attorney Corson had sent a letter, not as the official position of the Board, to the EQB which outlined concerns regarding termination of the EIS and asked that the EQB's decision be tabled until such time as the Court rendered a final decision on the legality of Winona County's ban on industrial sand mines. The EQB tabled Minnesota Sand's request until March 1, 2018.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the voting delegates and Policy committee delegates for the Association of Minnesota Counties 2017 annual meeting.
The Citizen's Input portion of the meeting was opened and closed at 9:30 a.m. as no one was present to speak.
On motion by Prestby and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2017-051: Support for Canton Historical Society for placement of the Canton Railroad Depot on the National Register of Historic Places
On motion by Bakke and seconded by Lentz, the Board unanimously approved to sell the pickup topper at auction as recommended by the Highway Committee.
Kristina Kohn, Human Resources Officer, was present.
The first reading of the draft of the Discipline Policy was done. It was noted to bring the policy back to the November 7, 2017 meeting as a first reading.
The first reading of draft changes to the Fleet Vehicles Policy was done.
Bobbie Vickerman, Coordinator, was present.
On motion by Prestby and seconded by Lentz, the Board unanimously approved the quote of $2,460.00 from CDW-G for the purchase of a Surface Pro tablet, keyboard, docking station carrying case and security case for the Social Services Manager to be paid for with Child Protection grant funds as recommended by the Technology/Land Records/GIS Committee.
On motion by Bakke and seconded by Lentz, the Board unanimously approved to purchase a tablet, not to exceed $1,500, through the IPI (Immunization Practices Improvement) program grant as recommended by the Technology/Land Records/GIS Committee.
On motion by Prestby and seconded by Lentz, the Board unanimously approved the X-iO ISE Hardware and Software Maintenance renewal through October 31, 2018 in the amount of $15,788.40 as recommended by the Technology/Land Records/GIS Committee.
On motion by Lentz and seconded by Bakke, the Board unanimously approved the quote from Marco in the sum of $52,273.80 to replace the SAN (Storage Area Network) for the courthouse as a 2018 project as recommended by the Technology/Land Records/GIS Committee.
A review of the calendar was done and the following committee reports and announcements were given:
Dahl noted the Board's sympathies to the family of Harry Root, noting that he was a good person and he will be missed; Prestby/Lentz - Technology– update on funds available, all items have been approved today besides the Zoning/Assessor/Feedlot software needs; Bakke/Prestby: Highway – project updates, Ostrander looking to apply for dollars for streetlights and downtown costs, five year construction plan review; Wheelage Tax dollars discussion for a County State -Aid Highways (CSAH) bridge; Americans with Disabilities Act (ADA) transition plan discussion; shed - redoing the tin; Classification of Instructional Programs (CIP) will request concrete to be used for County 1. Bakke - noted that the Buffer Ordinance will be heard on Thursday, October 26th at Planning Commission Public Hearing; Soil and Water Conservation District (SWCD) – normal approval for items, buffer ordinance discussion, Association of Minnesota Counties (AMC)/SWCD funding discussion, District 9, Monday in Faribault – Bakke and Vickerman attending; and Lentz – Development Achievement Center (DAC).
On motion by Lentz and seconded by Bakke, the Chair adjourned the meeting at 10:12 a.m.