Search Agendas and Minutes

September 26

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 26th day of September, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Marc Prestby and Gary Peterson. Also present were: Bobbie Vickerman, Coordinator/Clerk; Tim Penny, Southern Minnesota Initiative Foundation; Shelly Caldwell and Christina Welke, Marco, Inc., Justin Kroeger, Flexible Benefits Consulting, Inc.; Kristina Kohn, Human Resources Officer; Donald Kullot, Emergency Manager/Assistant Jail Administrator; Kevin Beck, Chief Deputy Sheriff; Thomas Kaase, Sheriff; Kelly Jo Dornink, Social Worker; Kevin Olson, Social Services Manager; Jessica Erickson, Director of Nursing; Brent Kohn, Maintenance Superintendent; Ronald Gregg, Highway Engineer; Pamela Schroeder, Highway/Airport Office Manager; Brett Corson, County Attorney; Kari Berg, Dodge-Fillmore-Olmsted Corrections; Jordan Fontenello; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican Leader.

The Pledge of Allegiance was recited.

On motion by Prestby and seconded by Lentz, the Board unanimously approved the agenda.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the following Consent Agenda:
1. September 12, 2017 County Board minutes, as presented.
2. Payment of 4th qtr. invoice #CSF1-115499 in the sum of $110,004.25 to Olmsted County Community Services for Dodge-Fillmore-Olmsted (DFO) Community Corrections 2017 appropriation in accordance with Joint Powers agreement.
3. Successful completion of probation for Valerie Arnold, Eligibility Worker, effective September 15, 2017 as recommended by the Social Services Manager.
4. Merit increase for Valerie Arnold, Eligibility Worker, to Merit Grade 5/Step 2, effective September 15, 2017 as recommended by the Social Services Manager.
5. Unpaid leave for employee #1525 effective approximately October 15, 2017 for up to three (3) months as recommended by the Director of Nursing.

On motion by Prestby and seconded by Peterson, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Tim Penny, President and CEO, Southern MN Initiative Foundation, was present.

On motion by Bakke and seconded by Peterson, the Board unanimously approved the appropriation request of $1,500 to the Southern MN Initiative Foundation for 2018.

Shelly Caldwell, Sales Manager/Managed Service Specialist; and Christina Welke, Technology Adviser, Marco Inc., were present.

An overview of the one year of Managed Information Technology Services was given.

On motion by Bakke and seconded by Lentz, the Board unanimously approved to continue with the Marco contract based upon the one year option to continue services for the duration of the contract.

The Citizens Input portion of the meeting was opened and closed at 9:46 a.m. as no one was present to speak.

Kristina Kohn, Human Resources Officer, and Justin Kroeger, Flexible Benefits Consulting, Inc., were present.

On motion by Lentz and seconded by Prestby, the Board unanimously approved Lincoln Financial Group for Long Term Disability/Life/Dental insurance.

An update was given regarding health insurance. The committee is still reviewing questions regarding health insurance options.

On motion by Prestby and seconded by Lentz, the Board unanimously set open enrollment for 2018 insurance benefits for October 16 – October 26, 2017.

On motion by Bakke and seconded by Lentz, the Board unanimously approved to advertise in-house and publicly concurrently for a replacement Case Aide in Community Services, Public Health Division. Applications will be received in the Coordinator's Office until 4:30 p.m. on Friday, October 20, 2017.

Jessica Erickson, Director of Nursing, was present.

Fillmore County has the opportunity to cover 22 sites within 2 years which would increase the vaccination revenues. The agreements will allow Fillmore County to be reimbursed directly from the Minnesota Department of Health for the vaccination services. County Attorney Brett Corson noted that he has reviewed the Memorandums of Understanding.

On motion by Peterson and seconded by Bakke, the Board unanimously approved the Memorandums of Understanding with Houston, Mower, Wabasha and Winona counties as recommended by the Director of Nursing.

Kevin Olson, Social Services Manager, was present.

On motion by Prestby and seconded by Lentz, the Board unanimously approved the Family Engagement Strategies Contract with Families First of Rochester as recommended by the Social Services Manager.

Thomas Kaase, Sheriff; Kevin Beck, Chief Deputy Sheriff; and Don Kullot, Emergency Management, were present.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the 2017 Emergency Management Performance Grant agreement as recommended by the Sheriff.

Approval of the Ostrander Police Contract will be moved to the next Commissioner meeting so that the Ostrander City Council can review it and then it can come back to the Board for their approval.

The Chair recessed the meeting at 10:24 a.m. and resumed back in session at 10:32 a.m.

Ronald Gregg, Highway Engineer, was present.

On motion by Prestby and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2017-043: Final payment of $1,578.56 to Bruening Rock for the gravel contract rock on CSAH No. 13, Preble Township

On motion by Peterson and seconded by Prestby, the following resolution was unanimously adopted:
RESOLUTION 2017-044: Final payment of $629.81 to Bruening Rock for the gravel contract rock on CSAH No. 12, Spring Valley and Bloomfield Townships

On motion by Bakke and seconded by Prestby, the following resolution was unanimously adopted:
RESOLUTION 2017-045: Final payment of $1,208.90 to Bruening Rock for the gravel contract rock on CSAH No. 16, Preston Township

On motion by Prestby and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2017-046: Final payment of $1,819.80 to Bruening Rock for the gravel contract rock on CSAH No. 18, Preble and Amherst Townships

On motion by Bakke and seconded by Prestby, the following resolution was unanimously adopted:
RESOLUTION 2017-047: Final payment of $800.93 to Bruening Rock for the gravel contract rock on CSAH No. 12, Carimona Township

On motion by Prestby and seconded by Peterson, the Board unanimously approved to sell the 2002 Ford Explorer at the high bid of $1,515 and the 30 foot camper trailer at the high bid of $205 as recommended by the Highway Engineer.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the low bid of $35,890 from Fountain Building Center for replacement of the metal roof on the Highway Department Shop 7 in Preston, Minnesota.

On motion by Bakke and seconded by Peterson, the Board unanimously approved the Hanger Lease Agreement at the Fillmore County Airport with Stall Horn Aviation, LLC and Deters Aviation, LLC.

The purchase of a new fuel system at the Highway Department for County vehicle use was moved to the next Board meeting. A low bid which includes training was received from Rochester Petroleum Equipment Inc. at $24,037.68.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the low bid of $12,590 from Greystone Construction to replace/repair the Canton Salt Shed hoop building fabric.

Bakke and Prestby gave a Highway Committee report: reviewed projects - noting that most of the 2017 projects are completed; ditch spraying map was presented; budget reduction for hydro-seeder; five year construction plan was reviewed; and street signs need to be replaced.

Bobbie Vickerman, Coordinator, was present.

The 2018 budget was discussed.

The 2018 preliminary County budget was reviewed and discussed.

On motion by Bakke and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2017-048: 2018 Preliminary Levy

A review of the calendar was done and the following committee reports and announcements were given: Prestby – Zumbro Valley; Bakke – Planning Commission meeting will be October 26th; Dodge-Fillmore-Olmsted (DFO) – increase in cost and has been reflected in budget, telephone reporting, Peterson attended meeting as well; October 31st is Richard Devlin's retirement at Olmsted County; Planning Commissioner met – regulations and how to enforce was discussed; Buffer Law; Solar; Bakke also met regarding the Buffer; Historical Society, needs members in District 1, 2 and 5. Extension is in need of members from District 2; MOA for Extension is on its last year; discussion regarding Farm Safety camp; Association of MN Counties (AMC) Policy Committee meeting in Breezy Point – discussed the County's participation in the census. Lentz – Joint Boards Workforce Development and Emergency Management Services – discussed seatbelt law and funding, lack of tickets causes less funding. Development Achievement Center (DAC) – working with ongoing issues; and Dahl – Semcac.

On motion by Lentz and seconded by Peterson, the Chair adjourned the meeting at 11:49 a.m.