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September 12

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 12th day of September, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Marc Prestby and Gary Peterson. Also present were: Bobbie Vickerman, Coordinator/Clerk; Sarah Monroe, Fillmore County Victim Services; Kari Berg, Corrections Services; Anne Detlefson, Family Services; Thomas Kaase, Sheriff; James Fenske, Jail Administrator; Kevin Beck, Chief Deputy Sheriff; Ronald Gregg, Highway Engineer; Jessica Erickson, Director of Nursing; David Kiehne, Recorder; Carrie Huffman, Interim Auditor/Treasurer; Kristina Kohn, Human Resources Officer; Bonita Underbakke; Karen Reisner, Fillmore County Journal and Gretchen Mensink-Lovejoy, Republican Leader.

The Pledge of Allegiance was recited.

On motion by Lentz and seconded by Prestby, the Board unanimously approved the agenda.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the following Consent Agenda:
1. September 5, 2017 County Board minutes, as amended.

On motion by Bakke and seconded by Peterson, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Sarah Monroe, Fillmore County Victim Services; Kari Berg, Community Corrections; and Anne Detlefson, Women's Shelter, were present.

On motion by Prestby and seconded by Bakke, the Board unanimously approved the Proclamation designating October as Domestic Violence Awareness Month.

By Board consensus, approval was given for the events scheduled for October as Domestic Violence Awareness Month.

The Chair opened and closed the Citizens Input portion of the meeting at 9:34 a.m. as no one was present to speak.

Thomas Kaase, Sheriff, and James Fenske, Jail Administrator, were present.

On motion by Lentz and seconded by Prestby, the Board unanimously approved the Fillmore County Detention Facility Food Service Contract with B & B Olympic Bowl.

Kristina Kohn, Human Resources Officer, was present.

On motion by Bakke and seconded by Peterson, the Board unanimously accepted the resignation of Rebecca Berg, Case Aide, effective September 15, 2017 and thanked her for her services to Fillmore County.

On motion by Prestby and seconded by Bakke, the Board unanimously approved the hire of Christina Bothun as replacement Social Worker in the Community Services, Social Services Division, effective April 1, 2018 at Merit Grade 7/Step 1 as recommended by the Hiring Committee.

Discussion was held following the request by Carrie Huffman to terminate the contract for the role of Interim Auditor/Treasurer. The Board discussed appointing Coordinator Vickerman to the role of Interim Auditor/Treasurer until the next election. Vickerman noted that she will not be running for the position in the next election and is not requesting any additional compensation.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the termination of the Interim Auditor/Treasurer Contract with Carrie Huffman, date to be determined, and thanked her for her services to Fillmore County.

On motion by Prestby and seconded by Bakke, the Board unanimously approved to designate Coordinator Bobbie Vickerman as the acting Auditor/Treasurer through December 31, 2018.

By Board consensus, the Coordinator/Auditor/Treasurer can direct anyone within the staff to fulfill duties as required for the offices of Coordinator and Auditor/Treasurer.

On motion by Lentz and seconded by Peterson, the Board unanimously approved the purchase of
sit/stand workstations in the amount of $7,578.00 from Beckley's Office Products to be paid with funds from the 2017 Southeast Service Cooperative Wellness grant dollars.

The proposed 2018 budget was discussed. Direction was given to the Coordinator to decrease the health insurance budget by 50% based upon updated calculations, decrease the budget amount for Board of Prisoners account per the contract provided and eliminate the extra position in Auditor/Treasurer's budget. It was noted that the goal was to get to a 5% preliminary levy.

A review of the calendar was done and the following committee reports and announcements were given:
Peterson – Winneshiek County Landfill; Bakke – Southeast Minnesota Water Resources Board – budget discussion regarding staffing with Olmsted County, $5,000 dues will stay the same and can still build reserve for future at current structure – Minnesota Quality Assurance Program will be processed through the Southeast Minnesota Water Resources Board, September 19th at Dodge Center, Conservation Field day; Lentz – Development Achievement Center (DAC) – continue to work on financial challenges and restructuring the make-up of the operations; Dahl – Semcac – Head Start program policies were discussed and Executive Committee is working on the personnel policies.

On motion by Bakke and seconded by Lentz, the Chair adjourned the meeting at 10:29 a.m.