Search Agendas and Minutes

September 5

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 5th day of September, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Marc Prestby and Gary Peterson. Also present were: Bobbie Vickerman, Coordinator/Clerk; Derek Fuglestad, Patrol Sergeant; Stephanie Hatzenbihler and Cris Gastner, Community and Economic Development Associates; Michael Cruse, Extension Educator, Ag Production Systems, and Chuck Schwartau, Southeast Regional Director, University of MN Extension Services; Brett Corson, Attorney; Cristal Adkins, Zoning Administrator; Kevin Olson, Social Services Manager; Jason Marquardt, Veteran Services Officer; and Jessica Erickson, Director of Nursing, Community Services; Kristina Kohn, Human Resources Officer; Ronald Gregg, Highway Engineer; Thomas Kaase, Sheriff; Kevin Beck, Chief Deputy Sheriff; Bonita Underbakke; Karen Reisner, Fillmore County Journal and Gretchen Mensink-Lovejoy, Republican Leader.

The Pledge of Allegiance was recited.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the agenda.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the following Consent Agenda:
1. August 22, 2017 County Board minutes, as presented.
2. Tobacco licenses for the period of October 1, 2017 through September 30, 2018 for the following: CHS Rochester, Chatfield; Family Dollar, Inc., Preston; American Legion Post 526, Peterson; Kwik Trip, Inc., Harmony; Preston Motor Mart, Preston; Shooters of Wykoff, LLC, Wykoff; Casey's General Store, Preston; and Goodies & Gas LLC, Wykoff
3. Temporary On-Sale Liquor License for Preston Servicemen's Club for a wedding on September 9, 2017 at the Boyum Farm.

On motion by Bakke and seconded by Prestby, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Derek Fuglestad, Patrol Sergeant, was present.

On motion by Bakke and seconded by Prestby, the following resolution was unanimously adopted:
RESOLUTION 2017-033: Toward Zero Death Grant Agreement for traffic safety enforcement projects

Stephanie Hatzenbihler and Cris Gastner, Community and Economic Development Associates (CEDA), were present.

On motion by Bakke and seconded by Lentz, the Board unanimously approved to write-off the Economic Development Authority (EDA) loan to Kim-Ann Johns.

A review of the past two years was given by Ms. Hatzenbihler and Mr. Gastner.

Stephanie Hatzenbihler and Cris Gastner, CEDA, presented the proposed 2018 Community and Economic Development Associates budget.

On motion by Bakke and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2017-034: Support of Border to Border grant application of AcenTek in Rushford Village/Rural Rushford

The Citizens Input portion of the meeting was opened and closed at 9:32 a.m. as no one was present to speak.

Brett Corson, County Attorney, and Cristal Adkins, Zoning Administrator, were present.

Corson and Adkins gave an update on the Amish civil litigation cases.

Michael Cruse, Extension Educator, Ag Production Systems, and Chuck Schwartau, Southeast Regional Director, University of MN Extension Services, presented their proposed 2018 Extension budget.

Commissioner Dahl asked for a breakdown of the dollars in the contract.

Kevin Olson, Social Services Manager; Jason Marquardt, Veteran Services Officer; and Jessica Erickson, Director of Nursing, Community Services, presented the following proposed 2018 budgets:
° Public Health ° Veterans ° Human Services

The Chair recessed the meeting at 10:08 a.m. and resumed back in session at 10:18 a.m.

Kristina Kohn, Human Resources Officer, was present.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the second reading and final draft of the Employment Status policy.

On motion by Prestby and seconded by Lentz, the Board unanimously approved the second reading and final draft of the Holiday policy.

On motion by Bakke and seconded by Peterson, the Board unanimously approved to hire Logan Brand, as replacement full-time Deputy at Step 1 of the Law Enforcement Labor Services (LELS) union scale effective September 8, 2017 as recommended by the Hiring Committee.

Discussion was held regarding the annual review of the job descriptions and by consensus of the Board agreed with the Personnel Committee recommendation to not send any descriptions to Bjorkland Consulting for review.

On motion by Peterson and seconded by Lentz, the Board unanimously approved the hire of Kurt Njos as a full-time Social Worker at Merit Grade 7/Step 1 effective September 8, 2017 as recommended by the Hiring Committee.

On motion by Dahl and seconded by Bakke, the Board unanimously accepted the request to retire from Barb Zoelle-Johnson, effective April 30, 2018 and thanked her for her many years of service to Fillmore County.

A motion was made by Prestby and seconded by Peterson to hire a replacement Social Worker from the current list of candidates with the effective date of April 1, 2018 as recommended by the Personnel Committee. The Chair called for a vote. Commissioners voting "aye": Dahl, Lentz, Prestby and Peterson. Commissioners voting "nay": Bakke. The motion prevailed.

Ronald Gregg, Highway Engineer, and Pam Schroeder, Highway/Airport Office Manager, were present.

On motion by Bakke and seconded by Peterson, the following resolution was unanimously adopted:
RESOLUTION 2017-035: Final payment of $31,700.31 to Scott Construction Inc., for LOST 12P-1,14P-1,18P-1, 23P-1, 40P-1 in Carimona, Amherst, Canton and Chatfield Townships

On motion by Prestby and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2017-036: Final payment of $3,133.50 to Midwest Contracting LLC, for the installation of culverts to replace Bridge #9961 on County Road No. 117, Fillmore Township

On motion by Peterson and seconded by Prestby, the following resolution was unanimously adopted:
RESOLUTION 2017-037: Final payment of $3,043.70 to Midwest Contracting LLC for the installation of culverts to replace Bridge #9962 on County Road No. 117, Fillmore Township

On motion by Prestby and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2017-038: Final payment of $921.94 to Milestone Materials for the gravel contract for rock on County Road No. 115, Canton and Amherst Townships

On motion by Bakke and seconded by Peterson, the following resolution was unanimously adopted:
RESOLUTION 2017-039: Final payment of $1,197.17 to Milestone Materials for the gravel contract for rock on CSAH No. 19, Preston and Amherst Townships

On motion by Prestby and seconded by Peterson, the following resolution was unanimously adopted:
RESOLUTION 2017-040: Final payment of $690.61 to Milestone Materials for the gravel contract for rock on CR No. 106, City of Rushford Village

On motion by Bakke and seconded by Prestby, the following resolution was unanimously adopted:
RESOLUTION 2017-041: Final payment of $1,238.87 to Milestone Materials for the gravel contract for rock on CR No. 105, Arendahl Township

On motion by Prestby and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2017-042: Final payment of $1,440.99 to Milestone Materials for the gravel contract for rock on CSAH No. 30, Bristol and Harmony Townships

On motion by Bakke and seconded by Peterson, the Board unanimously approved to sell Unit 101, a 2001 Ford Explorer, and a FEMA trailer by sealed bids with the right to reject any and all bids.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the Hanger Lease Agreement with Brent Kohn at the Fillmore County Airport as recommended by the Highway Engineer.

The Highway Committee met with the spraying company to get 50/50 costs for this year and next year and verified that the work could be completed.

The Chair recessed the meeting at 11:49 a.m. and resumed back in session at 11:54 a.m.

Tom Kaase, Sheriff, and Kevin Beck, Chief Deputy Sheriff, were present.

Sheriff Kaase presented the following proposed 2018 budgets for the following departments:
° Sheriff ° Sheriff Contingent Funds
° Enhanced 911 ° DARE
° Spring Valley-Wykoff contract ° County Jail
° Harmony-Mabel-Canton contract ° Emergency Management

Discussion was held on the jail food service. Sheriff Kaase noted that he has had promising discussions with a local food provider which could solve the meal issues for the jail. It would be substantially less costly for Fillmore County and a good fit for both the local business and Fillmore County to contract with a local provider and it would fulfill the requirements of the Department of Corrections inspection.

Bobbie Vickerman, Coordinator presented the proposed 2018 budgets for the following:
° 2010 Bond ° General ° Other General ° Law Library

On motion by Prestby and seconded by Lentz, the Chair adjourned the meeting at 1:42 p.m.