The Board of County Commissioners of Fillmore County, Minnesota met in special session this 22nd day of August, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Marc Prestby and Gary Peterson. Also present were: Bobbie Vickerman, Coordinator/Clerk; Ronald Gregg, Highway Engineer; Pamela Schroeder, Highway/Airport Office Manager; Thomas Kaase, Sheriff; Kevin Beck, Chief Deputy; James Fenske, Jail Administrator; Cristal Adkins, Zoning Administrator; Michael Frauenkron, Feedlot Officer; Kristina Kohn, Human Resources Officer; Gabby Kinneberg, Preston Tourism Director; Cheryl Krage, Southern MN Tourism; Bonita Underbakke; Anne Flynn; and Gretchen Mensink-Lovejoy, Republican Leader.
The Pledge of Allegiance was recited.
On motion by Lentz and seconded by Peterson, the Board unanimously approved the agenda.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the following Consent Agenda:
1. August 8, 2017 County Board minutes, as presented.
2. Family and medical leave for employee #1550 effective August 14, 2017 for up to twelve (12) weeks in accordance with County policies.
On motion by Bakke and seconded by Lentz, the Board unanimously approved payment of the following Commissioners' warrants:
The Auditor's warrants were reviewed.
Gabby Kinneberg, Preston Tourism Director, and Cheryl Krage, Lanesboro Area Chamber of Commerce, both representing Southern Minnesota Tourism Association, were present.
Data was presented regarding tourism and gross sales for Minnesota and Fillmore County.
It was noted that the dollars that Fillmore County appropriates each year to the Southern Minnesota Tourism Association provides marketing dollars. They thanked the Commissioners for the support they received in the past and hope that the Board considers them for an appropriation for 2018.
Ronald Gregg, Highway Engineer, and Pamela Schroeder, Highway/Airport Office Manager, were present.
On motion by Bakke and seconded by Lentz, the Board unanimously awarded the low bid of $1,155,314.76 from Mathiowetz Construction for CSAH 1 Reconstruction Project SAP 023-601-032 as recommended by the Highway Engineer.
On motion by Prestby and seconded by Peterson, the Board unanimously approved the Airport Maintenance and Operation Grant Contract, effective through fiscal years 2018 and 2019, as recommended by the Highway Engineer.
On motion by Bakke and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2017-032: Airport Maintenance and Operation Grant Contract
Commissioners Prestby and Bakke gave the following Highway Committee report: an update was given on projects that are being completed and projects that are being designed for 2018; plan to advertise to sell locally the Explorer and a FEMA camper trailer by sealed bids; road ditch spraying discussion, there is enough in the budget for 1/3 of the needed spraying but looking at if we can do more at once; request from City of Fountain to work with them to construct some parking spaces for a Veteran's Memorial; discussion on the draft of the five year construction plan with some preliminary ideas for the wheelage tax.
The Citizens' Input portion of the meeting was opened and closed at 9:53 a.m. as no one was present to speak.
Thomas Kaase, Sheriff, and James Fenske, Jail Administrator, were present.
Discussion ensued regarding the timeliness of receiving the jail inspection report and the complaints made, noting that the inspection report references past reports that the Board has not been given. Discussion occurred regarding the two quotes provided, the cost associated and other options for meals served in the jail.
The Jail Food Service was moved to the next meeting to be able to get questions answered.
On motion by Bakke and seconded by Prestby, the Board unanimously approved the quote from JJBK Construction Partners, LLC in the sum of $2,012.50 for the repair of the Jail shower base and flooring as recommended by the Sheriff.
Commissioners Lentz and Prestby gave the following report: Law Committee - discussed Jail repairs and meal issues; City contracts; and discussed tear down, repair or rebuild of Jail.
The Chair recessed the meeting at 10:34 a.m. and resumed back in session at 10:43 a.m.
Carrie Huffman, Interim Auditor/Treasurer, presented the following proposed 2018 budgets:
° Data Processing ° Elections
° Auditor/Treasurer ° Accounting Services
Andrew Hatzenbihler, Solid Waste Administrator, was present.
Andrew Hatzenbihler, Solid Waste Administrator, presented the following proposed 2018 budgets:
° Resource Recovery Center ° SCORE
On motion by Bakke and seconded by Prestby, the Board unanimously approved the purchase of eight (8) signs for the County recycling areas at $180.00 per sign through Kelly Printing and Signs.
Donna Rasmussen, District Administrator and Caleb Fischer, Water Management Coordinator, of Soil and Water Conservation District (SWCD) were present.
District Administrator Rasmussen introduced Caleb Fischer as the Water Management Coordinator and then presented the following proposed Soil and Water Conservation District 2018 budgets:
° SWCD ° Water Quality
Cristal Adkins, Zoning Administrator, and Michael Frauenkron, Feedlot Officer/Zoning Technician, presented their proposed 2018 Zoning and Feedlot budgets.
Bobbie Vickerman, Coordinator, presented the following proposed 2018 budgets:
° District Court ° Historical Society
° Library ° County Farm
° County Fair Board ° Medical Examiner
Kristina Kohn, Human Resources Officer, was present.
On motion by Lentz and seconded by Prestby, the Board unanimously approved the second reading and final draft of the Discipline policy.
The first reading of the proposed updates to the Employment Status policy was done.
The first reading of the proposed updates to the Holiday policy was done.
Consideration of the approval of the 2016 Equity Worksheet for the audit was tabled until the next meeting.
A review of the calendar was done and the following committee reports and announcements were given: Bakke – Task Force discussed security.
On motion by Lentz and seconded by Prestby, the Chair adjourned the meeting at 11:54 a.m.