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July 25

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 25th day of July, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Gary Peterson, and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk; Anthony Webber; Kevin Beck, Emergency Manager/Assistant Jail Administrator; David Kiehne, Recorder; Thomas Kaase, Sheriff; Bonita Underbakke; Kevin Olson, Social Services Manager; Cynthia Blagsvedt, Assessor; Jeff Brand, Surveyor; Kristina Kohn, Human Resources Officer; Ronald Gregg, Highway Engineer; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

The Pledge of Allegiance was recited.

On motion by Lentz and seconded by Bakke, the Board unanimously approved the agenda.

On motion by Lentz and seconded by Bakke, the Board unanimously approved the following Consent Agenda:
1. July 11, 2017 County Board minutes, as presented.
2. Payment of 2nd quarter invoice of $15,082.91 to Mayo Clinic for medical examiner/autopsy services in accordance with agreement and 2017 budget.
3. Payment of Stantec invoice No. 1220238 in the sum of $418.55 for the Greenleafton Community Sanitary project professional services for May 13, 2017 through June 16, 2017.
4. Payment of Stantec invoice No. 1220236 in the sum of $1,322.81 for the Cherry Grove Community Assessment Report professional services for May 13, 2017 through June 16, 2017.

On motion by Bakke and seconded by Lentz, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's Warrants were reviewed.

Thomas Kaase, Sheriff, was present.

The Chief Deputy appointment and changes to the contract were discussed. It was noted that the salary should be stated as the starting salary and it should state that the Board approves the salary each year rather than based on Union contract increases. It was noted that the "at a minimum" in number 12 should be removed and the accrual rate will remain the same. It was noted that there should be a new sentence for the probationary period. Also, the Board discussed adding a number 13 with the language suggested by the Law Enforcement Labor Services (LELS) representative, Renee Zachman.

The Citizens Input portion of the meeting was opened and closed at 9:54 a.m. as no one was present to speak.

Sheriff Kaase is going to meet with Emergency Manager/Assistant Jail Administrator Kevin Beck and come back to the Board today as Kevin has concerns regarding his 22 years of service not being honored and a miscommunication between Sheriff Kaase and himself.

Discussion ensued concerning the Court Security Grant and how it will be used.

On motion by Bakke and seconded by Lentz, the Board unanimously approved to accept the Court House Security grant in the amount of $32,319.00.

On motion by Peterson and seconded by Bakke, the Board unanimously approved to amend the agenda to add the creating of a committee for the Court Security Grant.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the following Courthouse Security Committee with the following people as members of said committee: Commissioners Bakke and Lentz; Judge Matthew J. Opat, or representative of the Court Administration on his behalf; Terry Schultz, Building Maintenance Supervisor; Thomas Kaase, Sheriff; Bobbie Vickerman, Coordinator; and Brett Corson, County Attorney. Coordinator Vickerman will schedule a meeting for this group to kick off discussions regarding how to effectively use the grant and the matching funds.

The Chair recessed the meeting at 10:15 a.m. and resumed back in session at 10:23 a.m.

Kevin Olson, Social Services Manager, Community Services, was present.

On motion by Lentz and seconded by Prestby, the Board unanimously approved the renewal of the State of Minnesota Joint Powers Agreement Authorized Agency acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Fillmore on behalf of its Community Services as recommended by the Social Services Manager.

On motion by Lentz and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2017-028: Renewal of the State of Minnesota Joint Powers Agreement Authorized Agency

Ronald Gregg, Highway Engineer, was present.

The Wheelage Tax Information Form was discussed at the Highway Committee meeting and the recommendation is to hold off for another year.

A motion was made by Lentz and seconded by Peterson to adopt the following resolution:
RESOLUTION 2017-029: Implementation of the Wheelage Tax
The Chair called for a vote. Commissioners voting "aye": Dahl, Lentz, Bakke and Peterson. Commissioner voting "nay": Prestby. The motion prevailed.

Commissioners Bakke and Prestby gave the following Highway Committee report: Discussed ongoing projects; City of Preston requested a handicap parking spot; Maps with PQI; Wheelage Tax; City of Rushford would like to replace sidewalks along County 27 at their cost and will work with Highway Engineer Gregg; weed spraying will be done in the Fall and should be able to cover 50% of the roads in the County.

Bobbie Vickerman, Coordinator, presented the following proposed 2018 budgets: Commissioners, Coordinator and Information Systems.

Cynthia Blagsvedt, Assessor, presented her proposed 2018 Assessor budget.

Jeff Brand, Surveyor, presented his proposed 2018 Surveyor budget.

Kristina Kohn, Human Resources Officer, was present.

On motion by Peterson and seconded by Lentz, the Board unanimously approved to allow pre-tax deductions through the payroll system for AFLAC as recommended by the Benefits Committee.

On motion by Lentz and seconded by Prestby, the Board unanimously approved the second reading and final draft with updates of the Employment of Relatives policy.

On motion by Bakke and seconded by Lentz, the Board unanimously accepted the resignation of Troy Case, Property Appraiser, effective July 27, 2017.

On motion by Lentz and seconded by Peterson, the Board unanimously approved the request to hire from the active list for replacement Property Appraiser as recommended by the County Assessor.

The first reading of proposed updates to the Insurance and Other Benefits policy was done.

The first reading of the proposed updates to the Pre-Employment Medical Examinations policy was done.

On motion by Prestby and seconded by Lentz, the Board unanimously approved the hire of Andrew Hatzenbihler as replacement Solid Waste Administrator at Grade 11/Step 1 effective August 11, 2017, as recommended by the Hiring Committee.

On motion by Prestby and seconded by Bakke, the Board unanimously approved to set December 12, 2017 at 6:00 p.m. for the Truth in Taxation Hearing.

By consensus of the Board, the purchase of eight (8) signs for County recycling areas at $180.00 per sign through Kelly Printing and Signs was tabled until the new Solid Waste Administrator can review with the Solid Waste Committee.

On motion by Peterson and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2017-030: Toward Zero Death grant agreement with the Minnesota Department of Public Safety

On motion by Prestby and seconded by Lentz, the Board unanimously approved the quote from Marco in the sum of $45,901.44 for the purchase of two servers and virtual desktop application to be paid from the Information Systems budget.

On motion by Lentz and seconded by Peterson, the Board unanimously approved the $10,000 Preferred Service Plan through Marco at the cost of $9,000 to be paid from the Information Systems budget.

A review of the calendar was done and the following committee reports and announcements were given:
Prestby: Technology/Land Records/GIS – gave update on the balances in the accounts and a six month review from Marco, Electronic Document Management and Servers; Bakke – Soil and Water Conservation District – same amount budgeted from 2017 to 2018 and hired a new staff member.

Thomas Kaase, Sheriff, returned to the meeting.

On motion by Prestby and seconded by Lentz, the Board unanimously approved the appointment of Kevin Beck as Chief Deputy Sheriff.

On motion by Peterson and seconded by Bakke, the Board unanimously approved the Chief Deputy contract noting that Sheriff Kaase would email out changes to the contract for review.

On motion by Lentz and seconded by Peterson, the Board unanimously set the salary for the Chief Deputy Sheriff at $79,050.00.

On motion by Lentz and seconded by Bakke, the Board unanimously approved the appointment of Donald Kullot for the Emergency Management position.

On motion by Prestby and seconded by Bakke, the Chair adjourned the meeting at 12:24 p.m.