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July 11

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 11th day of July, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Randy Dahl, Mitch Lentz, Marc Prestby and Gary Peterson. Duane Bakke was absent. Also present were: Bobbie Vickerman, Coordinator/Clerk; Ronald Gregg, Highway Engineer; Wendy Ebner, Social Services Supervisor; Kristina Kohn, Human Resources Officer; Kevin Olson, Social Services Manager; Michelle Olson, Teresa Small, Sarah Monroe and Star Polzin of Dodge, Fillmore, Olmsted (DFO) Community Services; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

The Pledge of Allegiance was recited.

On motion by Lentz and seconded by Prestby, the Board unanimously approved the amended agenda.

On motion by Prestby and seconded by Lentz, the Board unanimously approved the following Consent Agenda:
1. June 27, 2017 County Board minutes, as presented.
2. Payment of 3rd quarter invoice for 2017 in the amount of $9,633.00 to Community and Economic Development Associates for economic development staffing services.
3. Fireworks permit application for Western Days on August 13, 2017.
4. Family and Medical Leave for employee #1188 effective July 5, 2017 for up to twelve (12) weeks in accordance with County policies.
5. Merit increase for Debra Curry, Eligibility Worker, to Merit Grade 5 Step 3 effective July 5, 2017 as recommended by the County Coordinator.
6. Successful completion of probation for Lori Affeldt, Account Technician, effective July 5, 2017 as recommended by the Interim Auditor/Treasurer.

On motion by Peterson and seconded by Lentz, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Kristina Kohn, Human Resources Officer, was present.

On motion by Lentz and seconded by Peterson, the Board unanimously approved the second reading and final version of the General Provisions policy.

On motion by Peterson and seconded by Lentz, the Board unanimously approved the second reading and final version of the Employment policy.

A first reading of the proposed updates to the Employment of Relatives policy was reviewed.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the Memorandum of Understanding with Law Enforcement Labor Services (LELS) relating to Article 8, Section 8.1 regarding flexibility of scheduling.

Ronald Gregg, Highway Engineer, was present.

On motion by Peterson and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2017-024: Final payment of $16,345.95 to Griffin Construction Company for Project SAP 023-601-027 on CSAH 1, Spring Valley and Sumner Townships

On motion by Lentz and seconded by Peterson, the following resolution was unanimously adopted:
RESOLUTION 2017-025: Final payment of $14,655.65 to Griffin Construction Company for Project SAP 023-601-028 on CSAH 1, Spring Valley and Sumner Townships

On motion by Lentz and seconded by Peterson, the following resolution was unanimously adopted:
RESOLUTION 2017-026: Final payment of $49,799.12 to Griffin Construction Company for Project SAP 023-601-031 on CSAH 1, Spring Valley and Sumner Townships

On motion by Peterson and seconded by Prestby, the Board unanimously approved the low bid from M & K Bridge Construction, Inc., in the sum of $237,861 for the bridge replacement project on County Road No. 109 as recommended by the Engineer.

On motion by Prestby and seconded by Lentz, the Board unanimously approved to advertise for Phase 3 reconstruction of CSAH 1, Project No. SAP 023-601-032, as recommended by the Engineer.

Discussion was held concerning the possibility of Fillmore County enacting the Wheelage Tax. It was noted that if the County Board wishes to pursue the wheelage tax we must have a resolution in by August 1st.

The Citizens Input portion of the meeting was opened at 9:32 a.m. Bonita Underbakke was present and gave her support and urged the Board to pass a wheelage tax for our County which would allow us to catch up with the infrastructure needs for Fillmore County. The Citizens Input portion of the meeting was closed at 9:33 a.m.

Bobbie Vickerman, Coordinator, was present.

Ms. Vickerman officially welcomed Kevin Olson, the new Social Services Manager.

On motion by Lentz and seconded by Peterson, the Board unanimously approved the Purchase of Service Agreement with Olmsted County to participate in the Crest Initiative for specialized case management through the "Whatever it Takes" grant.

A review of the calendar was done and the following committee reports and announcements were given:
Peterson – Water Resources Board – new Executive Director and budget review; Lentz – Development Achievement Center (DAC) working with finding a new director and Benefits Committee; and Dahl – Benefits Committee continue to work with consultant.

The Chair recessed the meeting at 9:42 a.m. and resumed back in session at 10:07 a.m.

Michelle Olson, Dodge, Fillmore, Olmsted (DFO) Community Services, was present.

On motion by Prestby and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2017-027: Proclamation of "Pretrial, Probation and Parole Supervision Week" for July 26-22, 2017

The following members were present for the interviews for Solid Waste Administrator: Commissioners Randy Dahl, Mitch Lentz, Marc Prestby and Gary Peterson; also present were: Bobbie Vickerman, Coordinator; Kristina Kohn, Human Resources Officer, Ronald Gregg, Highway Engineer; and Bonita Underbakke.

Interviews were held with Nick Meldahl and Andrew Hatzenbihler for the Solid Waste Administrator position.

On motion by Prestby and seconded Lentz, the Chair adjourned the meeting at 11:08 a.m.