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June 13

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 13th day of June, 2017 at 3:00 p.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk; Brett Corson, County Attorney; Ronald Gregg, Highway Engineer; Cristal Adkins, Zoning Administrator; Carrie Huffman, Interim Auditor/Treasurer; Kristina Kohn, Human Resources Officer; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

The Pledge of Allegiance was recited.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the amended agenda.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the following Consent Agenda:
1.  June 6, 2017 County Board minutes, as presented.

On motion by Bakke and seconded by Prestby, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Brett Corson, County Attorney, was present.

On motion by Bakke and seconded by Peterson, the following resolution was unanimously adopted:
RESOLUTION 2017-019:  Buffer Law pursuant to M.S. 103F.48 to allow a County or Watershed District to affirm jurisdiction to carry out the compliance provisions

Discussion ensued regarding the "other waters". It was noted that the Commissioners, in general, were not in favor of the maps provided by Soil Water Conservation District (SWCD) at the last meeting. Ann Koliha was present from SWCD and said "other waters' would not have to be mapped and could just be defined. Lentz noted that he didn't feel it needed to be extended at all.

Ronald Gregg, Highway Engineer, was present.

Commissioner Bakke would like the hangar agreement to read in 4 g. "at the current rate" and Vickerman noted that the lease was misnumbered. There is no No. 6, and 4 e. should also read "intent to exercise its option to purchase my by personally serving"

On motion by Bakke and seconded by Lentz, the Board unanimously approved the Hangar Lease on Parcel 1 - Fillmore County Flying Club site.

The Citizen's Input portion of the meeting was opened and closed at 3:33 p.m. as no one was present to speak.

Cristal Adkins, Zoning Administrator, was present.

On motion by Bakke and seconded by Prestby, the Board unanimously approved an access permit for Robert and Mary Chaase for a new driveway access to County Road 117, Section 33, Fountain Township as recommended by the Highway Engineer and the Zoning Administrator.

Carrie Huffman, Interim Auditor/Treasurer, was present.

On motion by Lentz and seconded by Peterson, the following resolution was unanimously adopted:
RESOLUTION 2017-020:  Sponsorship of the Bluff Valley Riders, Mabel-Canton Trail Busters, Hiawatha I & II and Tri-County Trailblazers snowmobile clubs for the 2017/2018 season and authorize signature of the same by the Interim Auditor/Treasurer

On motion by Prestby and seconded by Lentz, the Board unanimously approved the Regional Administrative Agency Cooperative Agreement for Fraud Prevention Investigation Program with Wabasha County.

Kristina Kohn, Human Resources Officer, was present.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the proposed changes to the Compensation Policy. (Policy on file in the Coordinator's Office and to be distributed in accordance with the usual procedures.)

The first reading of the proposed updates to the Family and Medical Leave policy was reviewed.

The first reading of the proposed updates to the General Provisions policy was reviewed.

The first reading of the proposed updates to the Personal Appliance policy was reviewed.

The first reading of the proposed updates to the Employment policy was reviewed.

On motion by Peterson and seconded by Bakke, the Board unanimously approved the hire of Kevin Olson as Social Services Manager at Merit Range 38/Step 3, effective Monday, July 3, 2017 as recommended by the Hiring Committee.

The Commissioners would like to change the wording in the Employment policy as follows; change item #19 to define under what conditions needed, #6 change to one commissioner and remove "as appropriate" at end of the document and item #21 change wording to "applicants not selected".

On motion by Prestby and seconded by Lentz, the Board unanimously approved to propose an annual amount of $1,500 for the Communications Antenna License with the State of Minnesota for five (5) years.

A review of the calendar was done and the following committee reports and announcements were given:
Dahl – Department Head – roles/responsibilities, monthly financials, Paid Time Off (PTO) policy and policy process; SEMCAC – volunteers will have to claim income for a large portion of their mileage reimbursement with new IRS interpretation; Benefits Committee; and 49ers negotiations. Peterson – Winneshiek County Landfill - $1.00/ton increase for the year, $1,826 will be received through the grant. Bakke – Historical Society – Membership form was presented. Lentz – Southeast Minnesota Services Joint Power Board – new Firstnet and the changes for government, 25 year contract with AT&T, government only network, EMS funding was removed; Workforce Development Board; Emergency Communications Board; DAC; Department Head, Benefits and 49ers negotiations.

On motion by Bakke and seconded by Lentz, the Chair adjourned the meeting at 4:48 p.m.

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The Board of Appeal and Equalization of Fillmore County met pursuant to MN Statutes on this 13th day of June, 2017 at 6:30 p.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Randy Dahl, Mitch Lentz, Duane Bakke, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk; Carrie Huffman, Auditor/Treasurer; Cindy Blagsvedt, Assessor; Ronald Vikre, Property Appraiser; Brian Hoff, Property Appraiser; Troy Case, Property Appraiser; Brent and Wanita Hagan; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

Chair Dahl called the meeting to order

Pledge of Allegiance was recited.

Interim Auditor/Treasurer Huffman provided the oath of office to the Board of Appeals and Equalization members.

Assessor Blagsvedt introduced her staff and reviewed the role of the Board of Appeals and Equalization.

Assessor Blagsvedt reviewed the packet and power point provided.

Appellant: Brent Hagan, 36.0774.000 Spring Valley City

Brent bought the old Olmsted Medical Center. Estimated Market Value is at $185,500. Brent purchased the property for $58,000 on April 14th. The Local Board of Appeal in Spring Valley on April 10th changed the classification from commercial to residential non-homestead due to plans to convert to townhomes or apartments. The property was originally listed for sale at $260,000; reduced to $190,000 and yet still sat empty for 3 years. Commissioner Dahl asked Assessor Blagsvedt what her recommendation is and she noted that it is the Board's duty to listen to the appellant and the property appraiser and decide on a value, which is why an appraisal has been recommended. It was noted that there is no appraisal available at this time. Peterson said he appreciated the efforts of Mr. Hagan.

A motion was made by Prestby and seconded by Bakke to reduce the market value to $100,000. Discussion ensued and Lentz noted that he feels it should be closer to $75,000. Bakke asked Property Appraiser Hoff what he was explaining regarding the $100,000 to $125,000. The Chair called for a vote. Commissioners voting "Aye:" Prestby, Bakke, Peterson and Dahl. Commissioner voting "Nay:" Lentz. The motion prevailed.

No other appellants attended the meeting.

On motion by Prestby and seconded by Lentz, the Chair adjourned the Board of Appeal and Equalization meeting at 7:13 p.m.