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June 6

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 6th day of June, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Randy Dahl, Mitch Lenz, Duane Bakke, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk; Kristina Kohn, Human Resources Officer; Ronald Gregg, Highway Engineer; Cristal Adkins, Zoning Administrator; Brett Corson, County Attorney; Anthony Webber, Chief Deputy; Jessica Erickson, Director of Nursing, Community Services; Donna Rasmussen, District Administrator, Rick Grooters, Resource Conservation Technician, and Ann Koliha, Engineering Tech/Conservation Planning, Soil and Water Conservation District (SWCD); Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

The Pledge of Allegiance was recited.

On motion by Prestby and seconded by Lentz, the Board unanimously approved the amended agenda.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the following amended Consent Agenda:
1. May 23, 2017 County Board minutes, as presented.
2. Payment of 3rd qtr. invoice #CSF1-115498 in the sum of $110,004.25 to Olmsted County Community Services for Dodge-Fillmore-Olmsted (DFO) Community Corrections 2017 appropriation in accordance with Joint Powers agreement.
3. Payment of Stantec invoice No. 1201395 in the sum of $1,309.80 for the Greenleafton Community Sanitary project professional services for April 15, 2017 through May 12, 2017.
4. Payment of Stantec invoice No. 1201450 in the sum of $2,098.30 for the Cherry Grove Community Assessment Report professional services for April 15, 2017 through May 12, 2017.
5. Renewal of Liquor "On Sale" and "Sunday" sale license for Root River Country Club.
6. Application for a fireworks permit from Schrage Displays, LLC, for their own private display to be held on July 1 - 3, 2017.
7. Merit increase for Terri Root, Eligibility Worker, to Merit Grade 5/ Step 3 effective May 23, 2017 as recommended by the County Coordinator.
8. Successful completion of probation for Nicole Lanz, Social Worker (PH), effective May 27, 2017 as recommended by the County Coordinator.

On motion by Bakke and seconded by Prestby, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Donna Rasmussen, District Administrator; Rick Grooters, Resource Conservation Technician; and Ann Koliha, Engineering Tech/Conservation Planning, Soil and Water Conservation District (SWCD), were present.

Ann Koliha stated that the State is requiring the Soil and Water Conservation District to come up with the definition of "other waters" which are areas that there is a ditch or types of water present. Members of the Soil and Water Conservation District are stating they are required to include these areas into the local water management plan. If the water plan is revised, the Soil and Water Conservation District will look to have the voluntary buffers put in by property owners. Bakke noted that he did not feel that it was a requirement to add "other waters. The Board members reviewed the maps. Attorney Corson asked if maps use protected and public waters interchangeably, for which the answer was yes. Due to a different upcoming agenda item regarding the Buffer Law, it was asked how many people are currently in compliance with the Buffer Law. Koliha noted that currently the County has 95% of the parcels that are in compliance (approximately 2900 parcels were reviewed). The other 5% have not been heard from nor do we have any documentation from them. Board members will review the maps of their districts and come back to the next meeting with suggestions regarding whether to add the "other waters" to the local water management plan so that Commissioner Bakke can bring the suggestions to the Soil and Water Conservation Board meeting.

The Citizens Input portion of the meeting was opened and closed at 9:43 a.m. as no one was present to speak.

Ronald Gregg, Highway Engineer, was present.

On motion by Peterson and seconded by Bakke, the Board unanimously approved to advertise for the replacement of Bridge No. 93883 on CR 109 in Beaver Township, a Local Option Sales Tax project, as recommended by the Highway Engineer.

On motion by Bakke and seconded by Prestby, the Board unanimously approved to advertise for the replacement of Bridge No. L4778 on Heron Road (Old Barn Bridge), Carrolton Township, as recommended by the Highway Engineer.

Kristina Kohn, Human Resources Officer, was present.

By Board consensus, it was agreed to change the Paid Time Off (PTO) policy to 480 accruable hours and to allow more than one direct deposit. This will be changed prior to bringing back the policy again as a first reading.

By Board consensus it was agreed to change the Compensation and Benefits policy by adding back in the "consideration of" in Section A. Classification Review Procedures, Item e. Also, change Section E. Compensation for Working Out-of-Class, Item a. to 90 days prior to bringing back the policy as a second reading.

On motion by Lentz and seconded by Peterson, the Board unanimously approved the second reading of the proposed updates to the Electronic Communication policy.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the second reading of the proposed updates to the Purchasing by Credit Card policy.

By Board consensus, it was agreed to hold off on the approval of the second reading of the proposed updates to the Severance Pay Policy at this time due to the final piece for tax deferred abilities. It was noted that the Human Resources Officer will add language "as set by PTO policy."

On motion by Prestby and seconded by Lentz, the Board unanimously approved the second reading of the proposed updates to the Purchasing Policy.

A motion was made by Peterson and seconded by Lentz to hire a temporary Accounting Technician for the Auditor/Treasurer's Office not to exceed six (6) months as recommended by the Personnel Committee. The Chair called for a vote. Commissioners voting "aye": Dahl, Lentz and Peterson. Commissioners voting "nay": Bakke and Prestby. The motion prevailed.

By Board consensus, it was agreed that the Strongwell waste must be hauled directly to a landfill and not be delivered to the Resource Recovery Center.

On motion by Prestby and seconded by Bakke, the Board unanimously approved the hire of Cole Schmitt and Brock Hoff-Walsh as summer highway temporary help effective June 9, 2017 and June 19, 2017, not to exceed four (4) months as recommended by the County Engineer.

The Chair recessed the meeting at 10:46 a.m. and resume back in session at 10:53 a.m.

A review of the calendar was done and the following committee reports and announcements were given:
Lentz – Development and Achievement Center (DAC) has had three meetings; Vickerman – Joint Board of Health; Bakke – District 9 meeting in Rochester attended by Vickerman and himself; discussed jail, noted that many other jails have plenty of space, and legislative analysis will be online soon. CPA reform was implemented. Cost shifts in Health and Human Services.

An interview was held at 11:00 a.m. with Kevin Olson, a candidate for the Social Services Manager position in the Community Services Department. The interview ended at 11:23 a.m.

A telephone interview was held at 11:35 a.m. with Linda Johnson, a candidate for the Social Services Manager position in the Community Services Department. The interview ended at 11:48 a.m. as the call was disconnected and then numerous attempts were made to reconnect. The candidate by messenger removed herself from the interview process.

By consensus, it was approved to offer Kevin Olson the position of Social Services Manager at Merit Range 38/ Step 3.

Committee reports and announcements continued: Bakke continued – stated it was a good legislative session overall, Fall policy committee meetings will be September 14th and 15th at Breezy Point.

On motion by Lentz and seconded by Bakke, the Chair closed the meeting at 12:09 p.m. pursuant to M.S. 13D.03 for 2018 Local #49 labor contract strategy session. All members were present. Also present were Bobbie Vickerman, Coordinator/Clerk; Ronald Gregg, Highway Engineer; Kristina Kohn, Human Resources Officer.

The Chair re-opened the meeting at 12:37 p.m. and resumed back in special session. All members were present. Also present was Bobbie Vickerman, Coordinator/Clerk.

It was noted that the Board discussed items for contract negotiations for the Local #49 labor contract.

On motion by Lentz and seconded by Prestby, the Chair adjourned the meeting at 12:38 p.m.