The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 9th day of May, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Randy Dahl, Duane Bakke, Gary Peterson, and Marc Prestby. Commissioner Mitch Lentz was absent. Also present were: Bobbie Vickerman, Coordinator/Clerk; Kristina Kohn, Human Resources Officer; Brett Corson, County Attorney; Jessica Erickson, Director of Nursing, Community Services; Jeffrey Brand, Surveyor; Wendy Ebner, Social Services Supervisor; Ronald Gregg, Highway Engineer; Matt Harter, Harter's Quick Clean Up; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.
The Pledge of Allegiance was recited.
On motion by Peterson and seconded by Bakke, the Board unanimously approved the amended agenda.
On motion by Prestby and seconded by Bakke, the Board unanimously approved the following Consent Agenda:
1. May 2, 2017 County Board minutes, as presented.
2. Approve the following street closures for 2017 Harmony 4th of July Celebration as approved by Sheriff Kaase and Highway Engineer Gregg:
i. Closing of 1st Ave SW and County Road 35 between Center St West and 3rd St SW in Harmony on July 4, 2017 from 11:00 a.m. to 7:00 p.m.
3. Payment of Stantec invoice No. 1190625 in the sum of $3,421.25 for the Greenleafton Community Sanitary project professional services for March 18, 2017 through April 14, 2017.
4. Payment of Stantec invoice No. 1190621 in the sum of $1,720.50 for the Cherry Grove Community Assessment Report professional services for March 18, 2017 through April 14, 2017.
On motion by Bakke and seconded by Prestby, the Board unanimously approved payment of the following Commissioners' warrants:
The Auditor's warrants were reviewed.
Bobbie Vickerman, Coordinator, on behalf of Carrie Huffman, Auditor/Treasurer, was present.
On motion by Peterson and seconded by Prestby, the Board unanimously approved the 2017 Ambulance contracts with the cities of Spring Valley, Chatfield, Mabel, Harmony, Lanesboro, Preston and Rushford in the appropriation amount of $4,500 per contract.
Ronald Gregg, Highway Engineer, was present.
On motion by Bakke and seconded by Peterson, the Board unanimously approved to advertise for the reconstruction of County State-Aid Highway (CSAH) 1 SP 023-601-024 from CSAH 4 to TH 30 as recommended by the Highway Engineer.
Kristina Kohn, Human Resources Officer, was present.
Discussion was held on the proposed updates to the Paid Time Off (PTO) policy which were reviewed at the Benefits Committee meeting earlier and which discussion will also occur at the Department Head meeting after the Board meeting. Kohn provided an update regarding the policy changes that were requested at the last Board meeting and provided comments made by employees. It was discussed that the accrual cap seems to be the major issue; it was noted that the draft does not have the language regarding the ability to roll the fifty (50) hours per year into a fund of the employee's choosing, including pre-tax options. Discussion needs to continue as to whether the County can provide a retirement fund that pre-tax dollars can be rolled into and/or whether or not the Board can give the ability to put dollars into more than one direct deposit location and allow the funds to be rolled pre-tax into a qualifying personal retirement fund of the employee's choosing. This policy will continue as a First Reading due to changes that are being presented and researched.
The Citizens Input portion of the meeting was opened and closed at 9:39 a.m. as no one was present to speak.
The first reading of the proposed updates to the Electronic Communication policy was reviewed.
The first reading of the proposed updates to the Purchasing by Credit Card policy was reviewed.
The first reading of the proposed updates to the Severance Pay policy was reviewed. Commissioner Bakke noted that he is on the Hiring Committee for the Social Services Manager position. He noted concerns regarding whether this position should be a Department Head and interviewed by the entire Board or if it truly should be hired as it is set up at this point. Discussion was held on the Social Services Manager position interviews as to whether the entire Board should conduct the interview. This led into the discussion regarding the Community Services structure and leadership. It was noted that the entire structure needs to be reviewed. Due to the understanding that the Veteran Services Officer was interviewed by the entire Board, it was noted that the entire Board could conduct a public interview for the Social Services Manager position during the May 23rd Board meeting.
Discussion was held on the Solid Waste Department structure. The Board reviewed the proposal provided by Matt Harter, Harter's Quick Clean-Up, for management of the Solid Waste Department. Vickerman provided a summary of the costs associated with filling the management position of Solid Waste Administrator.
A review of the calendar was done and the following committee reports and announcements were given:
Peterson: Greenleafton project walk through, Criminal Justice Coordinating Committee (CJCC) – signs on Courthouse and Courtroom regarding weapons; Bakke: Water Resources Board – combination of the Water Resources Board and Technical Board; Olmsted County seeking administrative role; Dahl/Lentz: Benefits meeting – Flexible Benefits report, PTO policy and next steps with Request For Proposals for insurance.
On motion by Bakke and seconded by Peterson, the Chair adjourned the meeting at 11:07 a.m.