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May 2

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 2nd day of May, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk; Kristina Kohn, Human Resources Officer; Jessica Erickson, Director of Nursing, Eric Courrier, Intern, and Brenda Pohlman, Health Educator/MPH, Community Services – Public Health; Ronald Gregg, Highway Engineer; Brent Kohn, Maintenance Superintendent; Matt Harter, Harter's Quick Clean Up; Jordan Fontenello; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

The Pledge of Allegiance was recited.

On motion by Lentz and seconded by Bakke, the Board unanimously approved the amended agenda.

On motion by Bakke and seconded by Lentz , the Board unanimously approved the following Consent Agenda:
1. April 25, 2017 County Board minutes, as presented.
2. Approve the following street closures for 2017 Preston Trout Days as approved by Sheriff Kaase and Highway Engineer Gregg:
a. CSAH #12 from Houston Street to St. Anthony St. from 6 a.m. to 8 p.m. on Sat., May 20 (Family Activities).
b. CSAH #17 from Hwy. 52 to River St. from 3:30 p.m. to 5:30 p.m. on Sat., May 20 (Parade).
c. CSAH #17 from Main St. to River St. from 12:00 p.m., Sat., May 20 to 2 a.m. Sun., May 21 (Street Dance).
d. The use of both east and west courthouse parking lots from 6:00 a.m. to 9:00 p.m., Sat., May 20 (Family Activities).
3. Approve three (3) night stays for Interim Auditor/Treasurer and Finance Officer to attend summer conference for MNCCC in Alexandria and the MACATFO summer conference in Brainerd.

On motion by Prestby and seconded by Lentz, the Board unanimously approved payment of the following Commissioners' Warrants:
WARRANTS

The Auditor's warrants were reviewed.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the purchase of a new steel belt conveyor for the compactor from KVA Engineering in the sum of $59,973.00 to be installed at the Resource Recovery site in Preston and to be paid from Solid Waste reserves.

The Citizens Input portion of the meeting was opened and closed at 9:48 a.m. as no one was present to speak.

A Solid Waste Committee report was given by Commissioners Gary Peterson and Marc Prestby: Leadership, compactor and Household Hazardous Waste Collection today.

Jessica Erickson, Director of Nursing, and Eric Courrier, Intern, Community Services – Public Health Division, were present.

Eric Courrier gave a presentation on his internship with Fillmore County.

On motion by Bakke and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2017-017: Support in increasing the minimum Medical Assistance reimbursement for all public health nurse family home visits, as proposed in HF1385/SF1143

Kristina Kohn, Human Resources Officer, was present.

On motion by Lentz and seconded by Peterson, the Board unanimously approved the second reading on the proposed updates to the Probationary Period policy.

The first reading of the Paid Time Off policy was reviewed. Discussion ensued. The policy will be brought back to the next meeting for discussion.

The Chair recessed the meeting at 10:38 a.m. and resumed back in session at 10:47 a.m.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the second reading on the proposed updates to the Identification Cards policy.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the hire of three (3) temporary summer employees in the Highway Department as recommended by the Personnel Committee.

On motion by Lentz and seconded by Peterson, the Board unanimously accepted the resignation of Debra Martin, Home Health Aide, effective April 26, 2017 and thanked her for her service to Fillmore County.

Ronald Gregg, Highway Engineer, and Brent Kohn, Maintenance Superintendent, were present.

On motion by Bakke and seconded by Prestby, the Board unanimously approved to award the bids for the following aggregate rock to Milestone Materials at the recommendation of the County Engineer and at the low bids as follows: (Abstract of bids on file at the Highway Office)
• 1,755 tons for CR 106 (in the City of Rushford Village, TH 43 west), at the low bid of $7.41/unit for a total of $13,004.55 for material
• 2,430 tons for CR 115 (in Canton Township, Section 32/33 and Amherst Section 4/5), at the low bid of $7.23/unit for a total of $17,568.90 for material
• 4,063.5 tons for CSAH 30 (CSAH 15 to 295th Ave, Bristol and Harmony Townships), at the low bid of $7.23/unit for a total of $29,379.11 for material
• 3,213 tons for CSAH 19 (CSAH 12 to 180th St/CSAH 16, Preston and Amherst Townships), at the low bid of $7.41/unit for a total of $23,808.33 for material
• 3.375 tons for CR 105 (TH 30 to Deep River Road, Arendahl Township), at the low bid of $7.49/unit for a total of $25,278.75 for material

On motion by Prestby and seconded by Peterson, the Board unanimously approved to award the bids for the following aggregate rock to Bruening Rock Products at the recommendation of the County Engineer and at the low bids as follows: (Abstract of bids on file at the Highway Office)
• 4,725 tons for CSAH 18 (CSAH 23 to TH 43, Preble and Amherst Townships), at the low bid of $7.4999/unit for a total of $35,437.03 for material
• 1,890 tons for CSAH 12 (TH 63 to CSAH 1, Spring Valley and Bloomfield Townships), at the low bid of $7.3399/unit for a total of $13,872.41 for material
• 2,835 tons for CSAH 12 (CR 118/CSAH 11 to Blacktop 12, Carimona Township), at the low bid of 7.3399/unit for a total of $20,808.62 for material
• 3,307.5 tons for CSAH 16W (CSAH 17 to TH 52, Preston Township), at the low bid of $7.3399/unit for a total of $24,276.72 for material
• 4,117.5 tons for CSAH 13 (TH 43 to Houston County line, Preble Township), at the low bid of $7.6999/unit for a total of $31,704.34 for material

On motion by Bakke and seconded by Prestby, the Board unanimously approved to award to all bidders by contractor (Class II quarry rock) with additional charge for contractor loading county trucks from stockpile on a per ton basis at the recommendation of the County Engineer as follows: (Abstract of bids on file at the Highway Office)
• $6.40/unit by contractor with an additional charge of $.25/unit for Contractor loading County trucks from stockpile to Orval Sorum & Sons
• $7.25/unit by contractor with an additional charge of $.15/unit for Contractor loading County trucks from stockpile to Bruening Rock Products
• $6.25/unit by contractor with an additional charge of $.35/unit for Contractor loading County trucks from stockpile to Milestone Materials

On motion by Bakke and seconded by Peterson, the Board unanimously approved entering into a Hangar Lease Agreement at the Fillmore County Airport with Loren and Mary Finseth as recommended by the Highway Engineer.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the low quote of $7,057.00 from Towmaster for the purchase of a 14,000 pound Towmaster TC14 D trailer for the Highway Department as recommended by the Highway Engineer.

A review of the calendar was done and the following committee reports and announcements were given:
Lentz: State Emergency Communications Board, policy updates, new vendors and discussed some plans that will be ending; and Calendar: Criminal Justice Community Corrections (CJCC) will be Friday, May 5th at noon in the Board room.

On motion by Lentz and seconded by Bakke, the Chair adjourned the meeting at 11:09 a.m.