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April 11

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 11th day of April, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Marc Prestby and Gary Peterson. Also present were: Bobbie Vickerman, Coordinator/Clerk; Kristina Kohn, Human Resources Officer; Anthony Webber, Chief Deputy; Thomas Kaase, Sheriff; Jamie Fenske, Jail Administrator; Kevin Beck, Assistant Jail Administrator/Emergency Management; Dr. Todd Leonard, MeND; Sam Smith, Fillmore County Economic Development Authority (EDA) Director; Sarah Monroe and Amy Thompson, Victim Services; Ronald Gregg, Highway Engineer; Brent Kohn, Maintenance Superintendent; Neva Beier, Social Services Manager, Community Services; Cristal Adkins, Zoning Administrator; Brett Corson, County Attorney; Jason Marquardt, Veteran Services Officer; Deb Zimmer, Administrator, City of Spring Valley; Joe Hoffman, Administrator, City of Preston; Kathy Enerson, Preston/Spring Valley Economic Development Authority; Representative Gregory Davids; Ronald Scheevel; Donald Gildner; David Foster; Jerry Cleveland; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

The Pledge of Allegiance was recited.

On motion by Bakke and seconded by Peterson, the Board unanimously approved the agenda.

On motion by Bakke and seconded by Lentz, the Board unanimously approved to remove Item No. 3, street closures in Lanesboro, Minnesota for various dates in 2017 from the Consent Agenda.

On motion by Prestby and seconded by Lentz, the Board unanimously approved the following amended Consent Agenda:
1. April 4, 2017 County Board minutes.
2. Merit increase for Christina Bakken, Social Worker, to Merit Grade 7/Step 3 effective 4/11/2017 as recommended by the Social Services Manager.
3. Consider the following street closures in Lanesboro, Minnesota for various dates in 2017 as approved by Police Chief Matthew Schultz and the Lanesboro City Council and Sheriff Thomas Kaase and Highway Engineer Ronald Gregg:
a. Coffee Street East (Parkway – the Saloon) on May 13, 2017 from 8:00 a.m. to 5:00 p.m.
b. Coffee Street East (Parkway – the Saloon) on Sept. 23, 2017 from 8:00 a.m. to 5:00 p.m.
c. Grit Road (map attached) on August 5, 2017 from 8:00 a.m. to 11:00 a.m.

On motion by Bakke and seconded by Peterson, the Board unanimously approved to table the following item from the Consent Agenda so that Commissioner Bakke can follow up with the Township and the City of Lanesboro: Consider the following street closures in Lanesboro, Minnesota for various dates in 2017 as approved by Police Chief Matthew Schultz and the Lanesboro City Council and Sheriff Thomas Kaase and Highway Engineer Ronald Gregg:
a. Coffee Street East (Parkway – the Saloon) on May 13, 2017 from 8:00 a.m. to 5:00 p.m.
b. Coffee Street East (Parkway – the Saloon) on Sept. 23, 2017 from 8:00 a.m. to 5:00 p.m.
c. Grit Road (map attached) on August 5, 2017 from 8:00 a.m. to 11:00 a.m.

On motion by Prestby and seconded by Lentz, the Board unanimously approved payment of the following Commissioners' Warrants:
WARRANTS

The Auditor's Warrants were reviewed and discussion was held regarding the late payment to Public Employees Retirement Association (PERA), noting that reimbursement will be pursued from the payroll company Optimum due to the issues with the software. Verification was made regarding the invoice from Stantec, noting that it was coded properly.

Sam Smith, Fillmore County Economic Development Authority (EDA) Director; Kathy Enerson, Preston/Spring Valley EDA; and Representative Gregory Davids, were present.

Discussion was held on the proposed Veterans Home in Fillmore County. Representative Davids reported on the current bill status. Recommendations were made to amend the existing bill to reflect the actual number of beds requested for the Fillmore County Veterans Home. The Commissioners asked to be informed regarding the status of the bill.

Commissioner Bakke stated that the Fillmore County Board, by consensus, recommends that the legislators consider the compromise bill on transportation that Association of Minnesota Counties (AMC) has been working on.

The Citizens Input portion of the meeting was opened and closed at 9:39 a.m. as no one was present to speak.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the appointment of ex-officio members to full voting members on the EDA Board.

Sarah Monroe and Amy Thompson, Victim Services, were present.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the proclamation designating April as Sexual Assault Awareness Month.
PROCLAMATION

Ronald Gregg, Highway Engineer, was present.

On motion by Bakke and seconded by Peterson, the following resolution was unanimously adopted:
RESOLUTION 2017-013: Final payment for 2016 sealcoat projects constructed by Fahrner Asphalt Sealers, LLC in the sum of $8,086.66 for LOST 5P-1, LOST 25P-1, LOST 25P-1A Fillmore Township, Rushford Village and Arendahl Townships

On motion by Peterson and seconded by Prestby, the following resolution was unanimously adopted:
RESOLUTION 2017-014: Final payment for the Pilot Mound Township Bridge replacement Project constructed by Midwest Contracting, LLC in the sum of $12,485.03 for SAP 23-599-131, Pilot Mound Township

On motion by Bakke and seconded by Prestby, the Board unanimously approved the low bid from Hyland Motor Co. for a New Holland H6730 seven (7) foot disc ditch mower in the sum of $10,961.00 less the trade in of a Vermeer M5040 for $5,900.00 for a total cost of $5,061.00 as recommended by the Highway Engineer.

The Chair recessed the meeting at 9:59 a.m. and resumed back in session at 10:09 a.m.

Thomas Kaase, Sheriff; Dr. Todd Leonard, MeND; and Jamie Fenske, Jail Administrator, were present.

An overview of the MeND Jail nursing services provided for the Fillmore County Sheriff's Detention Center was given by Dr. Todd Leonard of MeND.

An update was given on the National Institute of Corrections (NIC) Detention Center assessment. On May 15 _ 17, 2017, an evaluation and tour of the facility will be done and then a series of interviews, meetings and town hall meetings will be done. The Department of Corrections emphasizes to do this as a part of their citings.

On motion by Lentz and seconded by Peterson, the Board unanimously approved an upgrade to the Voice Logger for fire and ambulance paying system through Ancom in the amount of $2,147.80 to be paid out of 911 funds as recommended by the Sheriff.

On motion by Bakke and seconded by Prestby, the Board unanimously approved an upgrade to the Law Enforcement Technology Group (LETG) Jail Module Program in the sum of $3,774.00 to be paid out of the Jail budget as recommended by the Sheriff.

Neva Beier, Social Services Manager, Community Services, was present.

Discussion ensued about the on-call stipend for Social workers in Child Protection pursuant to Minnesota Statutes and will be moved to the Community Services committee to discuss further and to look into the matter.

Cristal Adkins, Zoning Administrator, was present.

On motion by Bakke and seconded by Lentz , the Board unanimously approved an access permit for Kim and Kathryn Chiglo for a new driveway access to County Road 107, Section 17, Norway Township as recommended by the Highway Engineer and Zoning Administrator.

On motion by Bakke and seconded by Lentz, the Board unanimously approved an access permit for Reagan and Diane Miller to widen the existing driveway on County Road 2, Section 11, Sumner Township as recommended by the Highway Engineer and Zoning Administrator.

On motion by Prestby and seconded by Bakke, the Board unanimously approved an access permit for Matthew and Jordan Nelson for a new driveway access for their new building site, County Road 21, Section 5, Amherst Township as recommended by the Highway Engineer and Zoning Administrator.

Kristina Kohn, Human Resources Officer, was present.

A second reading on the Personnel Policy "Conferences and Seminars" was done. A review was done on the suggested changes. Coordinator Vickerman brought up timing issues with conferences that fill up early when having to go before Board for approval. Human Resources Officer Kohn reviewed the department heads recommendations one by one and the Commissioners' recommended changes.

A motion was made by Bakke and seconded by Prestby to approve the second reading of the Personnel Policy "Conferences and Seminars" with the recommended changes. The Chair called for a vote. Commissioners voting "aye": Dahl, Bakke, Prestby and Peterson. Commissioners voting "nay": Lentz. The motion prevailed. (Policy on file in the Coordinator's Office and to be distributed in accordance with the usual procedures)

A review of the calendar was done and the following committee reports and announcements were given:
Peterson – Winneshiek County Landfill; Bakke – Question regarding rural containers - Harter's has to pick up containers based on need; Lentz – Radio Board and Development Achievement Center (DAC); Dahl – Semcac – consumer elections, Board election, departmental updates and updates on the new bus garage.

On motion by Lentz and seconded by Bakke, the Chair adjourned the meeting at 11:36 a.m.