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April 4

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 4th day of April, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke and Gary Peterson. Commissioner Marc Prestby was absent. Also present were: Bobbie Vickerman, Coordinator/Clerk; Kristina Kohn, Human Resources Officer; Anthony Webber, Chief Deputy; Thomas Kaase, Sheriff; Judge Matthew Opat; Brent Kohn, Highway Maintenance Supervisor; Ronald Gregg, Highway Engineer; Neva Beier, Social Services Manager, Community Services; Brett Corson, County Attorney; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

The Pledge of Allegiance was recited.

On motion by Peterson and seconded by Bakke, the Board unanimously approved the agenda.

On motion by Bakke and seconded by Peterson, the Board unanimously approved the following Consent Agenda:
1. March 28, 2017 County Board minutes, as presented.
2. Payment of 2nd quarter invoice for 2017 in the amount of $9,633.00 to Community and Economic Development Associates for economic development staffing services.
3. Appropriation amount of $37,000 to Fillmore County Fair Board.
4. Payment of Stantec Consulting Services, Inc., invoice #1175997 in the amount of $2,456.00 for Greenleafton Community Sanitary project professional services for February 11, 2017 through March 17, 2017.
5. Payment of Stantec Consulting Services, Inc., invoice #1176000 in the amount of $272.50 for Cherry Grove Community Assessment Report professional services for February 11, 2017 through March 17, 2017.
6. Successful completion of probation for Christopher Aasum effective 3/11/2017 as recommended by the County Engineer.
7. Merit increase for Traci Corson, Social Worker, to Merit Grade 7/Step 2 effective 3/27/17 as recommended by the Social Services Manager.
8. Merit increase for Ashley Rinn, Case Aide, to Merit Grade 3/Step 3 effective 3/13/2017 as recommended by the Social Services Manager.
9. Merit increase for Christina Bothun, Merit Office Support Specialist Sr., to Merit Grade 2/Step 2 effective 3/13/2017 as recommended by the Social Services Manager.
10. Merit increase for Amy Hershberger, Merit Officer Support Specialist Sr., to Merit Grade 2/Step 2 effective 3/27/2017 as recommended by the Social Services Manager.

On motion by Lentz and seconded by Bakke, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's Warrants were reviewed.

Ronald Gregg, Highway Engineer, and Brent Kohn, Highway Maintenance Supervisor, were present.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the low bid from Canton Heating and Cooling, LLC in the amount of $3,383 to repair/replace the gas line in the Canton Highway Shop by installing one quarter inch (ΒΌ") black hard pipe hook up gas connections inside the building and raise the water heater to the recommended level and install a power vent for the pressure washer.

On motion by Bakke and seconded by Peterson, the Board unanimously approved to advertise for the 2017 sealcoat projects on CSAH 12, CSAH 14, CSAH 18, CSAH 23 and CSAH 40, as recommended by the Highway Engineer.

On motion by Peterson and seconded by Bakke, the Board unanimously approved to advertise for the bridge replacement project on CR 109, as recommended by the Highway Engineer.

On motion by Peterson and seconded by Bakke, the Board unanimously approved to advertise for the installation of two bridge replacement projects on CR 117, as recommended by the Highway Engineer.

Neva Beier, Social Services Manager, Community Services, was present.

On motion by Lentz and seconded by Peterson, the Board unanimously approved the hire of Kurt Njos as an intermittent Social Worker for Child Protection to cover an internal medical leave as recommended by the Social Services Manager.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the Fillmore County Social Services Child Protection On-Call Procedure as required by State guidelines and as recommended by the Social Services Manager.

The on-call stipend for the procedure was discussed, it was noted that the stipend would be covered under the Child Protection Grant dollars. Beier was asked to come back with some metrics regarding how many call outs occur annually. Bakke wants an updated spreadsheet from Diane Olson on the Child Protection Grant dollars usage as well.

The Citizen's Input portion of the meeting was opened at 9:56 a.m. Bonita Underbakke spoke concerning funding for the infrastructure. She noted that the Board should seek a wheelage fee to support the highway plans. She would be willing to pay more for vehicle tabs than car repairs due to bad roads. The Citizen's Input portion of the meeting was closed at 9:58 p.m.

Kristina Kohn, Human Resources Officer, was present.

On motion by Lentz and seconded by Bakke, the Board unanimously approved the retirement request from Anthony Webber, Chief Deputy Sheriff, effective June 30, 2017 and thanked him for his twenty seven (27) years of service to Fillmore County.

The first reading of the "Conferences and Seminars" policy took place. It was noted that section g. should be kept as "and". The other suggestion made by Bakke was to remove item k. Kohn noted she would make the updates and provide the updated version on the P: Drive.

The Chair recessed the meeting at 10:15 a.m. and resumed back in session at 10:21 a.m.

Thomas Kaase, Sheriff, was present.

Sheriff Kaase discussed the breakdown of the grant that he was applying for. Sheriff Kaase asked the Board for a letter of support for the Safe and Secure Courthouse Initiative Grant Application for Fillmore County. It was noted that the grant application has already been submitted.

On motion by Lentz and seconded by Peterson, the Board unanimously approved a letter of support concerning the Safe and Secure Courthouse Initiative Grant Application for Fillmore County to be used for courthouse security.

Sheriff Kaase showed the ballistic shields that were donated to the County by the Rochester chapter of the Daughters of American Revolution (DAR).

A review of the calendar was done and the following committee reports and announcements were given:
Peterson – Alert, Lockdown, Inform, Counter, Evacuate (ALICE) training; Lentz/Prestby – Law Enforcement – jail items, courthouse security, training, and camera replacement.

On motion by Peterson and seconded by Lentz, the Chair closed the meeting at 11:11 a.m. for a Local #85 Law Enforcement Labor Services (LELS) labor contract strategy session. Commissioners Dahl, Lentz, Bakke and Peterson; Commissioner Prestby was absent. Also present were: Coordinator Vickerman; Human Resources Officer Kohn; and Sheriff Kaase were present.

The Chair re-opened the regular meeting at 12:10 a.m. with Commissioners Dahl, Lentz, Bakke and Peterson; Coordinator Vickerman and Human Resources Officer Kohn present. Vickerman noted that the existing LELS contract was reviewed and areas of negotiation were discussed.

On motion by Lentz and seconded by Bakke, the Chair adjourned the meeting at 12:11 p.m.