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March 28

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 28th day of March, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk; Brett Corson, County Attorney; Michael Frauenkron, Feedlot Officer; Terry Schultz, Building Maintenance Supervisor; Jason Marquardt, Veteran Services Officer; David Kiehne, Recorder; Carrie Huffman, Interim Auditor/Treasurer; Kristina Kohn, Human Resources Officer; Anthony Webber, Chief Deputy; Matt Harter, Harter's Quick Clean-Up; Jordan Fontenello; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

The Pledge of Allegiance was recited.

On motion by Lentz and seconded by Bakke, the Board unanimously approved the agenda.

On motion by Bakke and seconded by Lentz, the Board unanimously approved to remove the March 14, 2017 minutes from the Consent Agenda.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the following amended Consent Agenda:
1. March 14, 2017 County Board minutes.
2. Approval of gambling permit for Preston Golf Club, Inc. for raffle with drawing on September 30, 2017.
3. Approval of gambling permit for Preston Area Chamber of Commerce for raffle with drawing on May 21, 2017.
4. Approval of gambling permit for Lanesboro Clay Dusters for raffle with drawing on August 5, 2017.
5. Renewal of Consumption and Display permit and 3.2 Malt Liquor license renewal for Preston Golf and Country Club for April 1, 2017 to April 1, 2018.
6. Successful completion of probation for Sara Peterson, Registered Nurse, effective January 8, 2017 as recommended by the Director of Nursing.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the revised March 14, 2017 as follows: "....Report was given for the SE Water Resources Board area small feedlot status. In 2001 there was an estimate of small feedlots of 3,357. In 2017 there is an estimate of 350-400 that still need to be fixed. Fillmore County has approximately 54 feedlots that need to be fixed. Between 2001 and 2017 there were 1,183 feedlots fixed and estimated that approximately 1,474 went out of business. were closed."

On motion by Bakke and seconded by Prestby, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's Warrants were reviewed.

Kristina Kohn, Human Resources Officer, was present.

On motion by Peterson and seconded by Lentz, the Board unanimously approved the hire of Jessica Holst, Registered Dietician at Grade 10/Step 3 effective Monday, April 17, 2017 as recommended by the Hiring Committee.

The policy update calendar was reviewed by the Board. Discussion ensued. It was noted to change the 2nd Reading to 2nd Reading with possibility of adoption. With that change, consensus by the Board was to move forward with the policy update calendar.

Anthony Webber, Chief Deputy Sheriff, was present.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the sale of the 2007 Chevrolet Uplander van at Sweeney Auction.

Michael Frauenkron, Feedlot Officer, was present.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the purchase of a 2017 Fleet/Non Retail Chevrolet Equinox AWD, 4 door LT from the State contract in the sum of $22,585.80 with delivery from Ranger Chevrolet, Hibbing, MN.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the cooperative copy machine purchase add-ons in the amount of $74.34/month as recommended by the Technology/Land Records/GIS Committee.

On motion by Lentz and seconded by Prestby, the Board unanimously approved the payment of $866.10 for the printer/fax/scan equipment for the Highway Shops to be paid from Unallocated Funds as recommended by the Technology/Land Records/GIS Committee.

The Citizen's Input portion of the meeting was opened and closed at 9:30 a.m. as no one was present to speak.

Brett Corson, County Attorney; Terry Schultz, Building Maintenance Supervisor; and Bobbie Vickerman, Coordinator, were present.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the following Hauler licenses effective April 1, 2017 through March 31, 2018.
Hauler                                            Owner                     Address                    Telephone No.    Bond
S & Sanitation                                  Tony Severson           Box 522
                                                                                     Preston, MN 55965       507-765-2247     $30,000
William Hanson Waste Removal & Recycling     William D. Hanson       31252 Co 7
                                                                                     Chatfield, MN 55923      507-867-3527     $23,125
Freeborn County Coop Oil                Kevin Kiser              1840 Margaretta Ave
                                                                                     Albert Lea, MN 56007    507-373-3991      N/A
Richard's Sanitation LLC                   Greg Skauge           162 Bissen St.
                                                                                     PO Box 226
                                                                                     Caledonia, MN 55921     507-724-2086      N/A

Sunshine Sanitation                          Tory Keefe             520 Main St. S, Suite B
                                                                                     PO Box 113
                                                                                     Stewartville, MN 55976  507-285-5550      N/A
Harter's Transportation                     Naomi Schaller         2850 Larson St.
                                                                                     LaCrosse, WI 54603      608-782-2082      N/A
Waste Management of Rochester      Rob Swanson          6670 11th Ave. SW
                                                                                     Rochester, MN 55902    507-513-6946      $14,696.73

Information was given concerning the Household Hazardous Waste upcoming event that will be held May 2, 2017 from Noon to 5 p.m. and Winona County is working with our Solid Waste team to process the materials with their licensure.

Discussion ensued regarding the Solid Waste Agreement for Waste Disposal Services, Rural Recycling, Recycling Process and Marketing Services Contract with Harter's Quick Clean-Up concerning the number of years of continuation after the initial 5 year agreement. Commissioner Bakke noted numerous areas for which he had concerns regarding the language. The Board reviewed all of the sections.

The Chair recessed the meeting at 10:27 a.m. and resumed back in session at 10:36 a.m.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the Solid Waste Agreement for Waste Disposal Services, Rural Recycling, Recycling Process and Marketing Services Contract with Harter's Quick Clean-Up with the suggested changes of the following:
• Section 3.4 - remove "not to exceed" and put in 1,839 for the required tonnage to be brought to the Winneshiek County Landfill
• Section 2 - the second date should say March 31, 2018
• Section 5.10 - change six to twelve
• Under the section for material breach - it should note 180 days

Jason Marquardt, Veteran Services Officer, was present.

On motion by Bakke and seconded by Peterson, the Board unanimously approved to extend the hours for the temporary office support worker for scanning data into the Veterans Information Management System, not to exceed an overall total of $9,000 for wages and FICA for the employee from the Veteran's grant.

On motion by Lentz and seconded by Bakke, the Board unanimously approved Storm Wind Training for Information Systems (IS) and Geographic Information Systems (GIS) staff, in the amount of $7,470.00 for 24 months of unlimited training to be paid through the IS and GIS budgets for training as recommended by the Technology/Land Records/GIS Committee.

On motion by Prestby and seconded by Lentz, the Board unanimously approved the NG911 Clean Up and Standardization process cost of $20,955 for Database and GIS Dataset analysis, clean-up and reporting being paid for with 911 Funds, onsite training cost of $5,077 being paid for with Unallocated Funds and the Automated ETL (Extract/Transfer/Load) publishing tool cost of $2,400 being paid for through Unallocated Funds.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the appointment of Pam Schroeder, Highway/Airport Office Manager to the Minnesota Council of Airports.

On motion by Lentz and seconded by Bakke, the Board unanimously approved to advertise internally and externally simultaneously until filled, for a Finance Officer position in the Auditor/Treasurer Department as recommended by the Personnel Committee.

It was noted that the Auditor/Treasurer Department structure would be reviewed and discussed at future meetings.

A review of the calendar was done and the following committee reports and announcements were given:
Bakke and Prestby – Highway - design work, purchases and requests to advertise for projects that will be coming before the Board. Bakke - Root River One Watershed/One Plan; Prestby – Zumbro Valley Health Center – Chief Executive Officer (CEO) Dave Cook has resigned, looking at replacing that position, reviewed audit. Lentz – State Emergency Communication Board /State Community Health Advisory Committee (SCHAC)/ Development Achievement Center (DAC) Board meeting; and Dahl – Semcac – Blue Cross/Blue Shield (BCBS) reimbursement for transportation.

Alert, Lockdown, Inform, Counter, and Evacuate (ALICE) training at the Fillmore County Office Building will be on Thursday, March 30, 2017 from 5:00 p.m. to 8:00 p.m.

The following committee report was given: Prestby/Lentz – Technology/Land Records/GIS - action was taken, also reviewed balances of accounts.

On motion by Lentz and seconded by Peterson, the Chair adjourned the meeting at 11:59 a.m.