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March 14

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 14th day of March, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Marc Prestby, and Gary Peterson. Also present were: Bobbie Vickerman, Coordinator/Clerk; Michael Frauenkron, Feedlot Officer; Neva Beier, Social Services Manager, Community Services; Anthony Webber, Chief Deputy; Ronald Gregg, Highway Engineer; Kristina Kohn, Human Resources Officer; David Kiehne, Recorder; Bonita Underbakke; Karen Reisner, Fillmore County Journal; Gretchen Mensink-Lovejoy, Republican-Leader; and Hannah Yang, Post Bulletin.

The Pledge of Allegiance was recited.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the amended agenda.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the following Consent Agenda:
1. March 7, 2017 County Board minutes, as presented.
2. Payment of 2nd qtr. invoice #CSF1-115497 of $110,004.25 to Olmsted County Community
Services for Dodge-Fillmore-Olmsted (DFO) Community Corrections 2017 appropriation in
accordance with Joint Powers agreement.

On motion by Bakke and seconded by Lentz, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Mike Frauenkron, Feedlot Officer, was present.

Feedlot Officer Frauenkron reviewed the 2016 Feedlot program year-end report and noted that the program is currently changing.

A letter from the MN Pollution Control Agency was reviewed.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the 2016 Annual County Feedlot Officer and Performance Credit report and authorized signature of same.

On motion by Bakke and seconded by Prestby, the Board unanimously approved to search for options to purchase a new Equinox from the state contract with Feedlot grant dollars and to transfer the 2009 Equinox to another department for $4,100. Frauenkron was asked to bring back a purchase request at the next board meeting.

The following committee report was given: Bakke and Peterson: Southeast Water Resources Board report – discussed feedlot small fixes. Additional dollars will come through for Fillmore. Report was given for the SE Water Resources Board area small feedlot status. In 2001 there was an estimate of small feedlots of 3,357. In 2017 there is an estimate of 350-400 that still need to be fixed. Fillmore County has approximately 54 feedlots that need to be fixed. Between 2001 and 2017 there were 1,183 and estimated that approximately 1,474 went out of business. Soil and Water Conservation District (SWCD) is applying for a grant as well. Feedlot has 10 animal units within shoreland and 50 animal units outside shoreland. Linda Dahl is retiring effective June 1st. Discussion took place regarding how to have a joint administrator for the two boards, Southeast Water Resources Board and the Joint Powers Technical Board.

The Citizen's Input portion of the meeting was opened at 9:30 a.m. Bonita Underbakke, Holt Township, is a member of the Friends of the Root River. She stated that her group is doing a presentation on recycling agriculture plastics. They are having a lunch with an informational presentation by Ag Plastics to follow on Wednesday, March 29th, 2017. She asked for people to please RSVP as soon as possible. The Citizen's Input portion of the meeting was closed at 9:33 a.m.

Bobbie Vickerman, Coordinator, was present.

On motion by Bakke and seconded by Lentz, the Board unanimously approved that the Commissioners will not be reimbursed for a cell phone stipend.

On motion by Peterson and seconded by Bakke, the Board unanimously approved the request for Coordinator Vickerman to attend the MN Counties Intergovernmental Trust (MCIT) course on Effective Performance Management.

On motion by Bakke and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2017-011: Support be given to Representative Davids and Senator Jeremy Miller for their bills to increase County Program Aid and modify the formula

Kristina Kohn, Human Resources Officer, was present.

On motion by Lentz and seconded by Peterson, the Board unanimously approved to send out Request For Proposals for a Benefits Consultant as recommended by the Benefits Committee.

On motion by Lentz and seconded by Bakke, the Board unanimously approved the Personnel Committee's recommended list regarding electronic device stipend requests for County employees.
LIST

On motion by Lentz and seconded by Peterson, the Board unanimously approved the resignation of Neva Beier, Social Services Manager, effective April 13, 2017 and thanked her for her years of service to Fillmore County.

On motion by Prestby and seconded by Lentz, the Board unanimously approved to advertise in-house and publicly, concurrently, for a replacement Social Services Manager. Applications will be received in the Coordinator's office until 4:30 p.m. on Friday, April 14, 2017.

Ronald Gregg, Highway Engineer, was present.

On motion by Prestby and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2017-012: Updated Bridge Priority Replacement list

A review of the calendar was done and the following committee reports and announcements were given:
Prestby – Solid Waste – contract with Harter's Transportation, hauler issue, hauler licenses and department structure; Bakke – SWCD – Buffer Law - still bills at the State to extend the deadline, dollars for enforcement is still in the bills; however, one bill has removed it, none approved at that time. Discussed enforcement of Buffer law. Lentz – Benefits Committee; interviews; Workforce Development Board – informational meeting due to four new commissioners; Developmental Achievement Center (DAC) was cancelled due to weather; Personnel Committee meetings; Prestby/Peterson – Dodge-Fillmore-Olmsted (DFO) Joint Powers - election of officers, renewal of the agreement with the DFO counties will be coming up the beginning of 2018; and Dahl – Semcac - cancelled due to weather.

On motion by Bakke and seconded by Lentz, the Chair adjourned the meeting at 10:26 a.m.