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March 7

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 7th day of March, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Randy Dahl, Mitch Lentz, Marc Prestby and Gary Peterson. Absent: Commissioner Duane Bakke. Also present were: Bobbie Vickerman, Coordinator/Clerk; Neva Beier, Social Services Manager, Community Services; Jessica Erickson, Director of Nursing, Community Services; Thomas Kaase, Sheriff; Sheila Craig, Southeast MN Wastewater Initiative Community Facilitator; Brett Grabau, Engineer, Stantec Consulting Services, Inc; Bonita Underbakke; Kurt Kjos, Social Services Intern, Community Services, Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

The Pledge of Allegiance was recited.

On motion by Lentz and seconded by Prestby, the Board unanimously approved the amended agenda.

On motion by Lentz and seconded by Peterson, the Board unanimously approved the following Consent Agenda:
1. February 28, 2017 County Board minutes, as presented.
2. Renewal of Eagle Bluff ELC Consumption and Display permit effective April 17, 2017 through April 18, 2018.

On motion by Prestby and seconded by Lentz, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Neva Beier, Social Services Manager, and Jessica Erickson, Director of Nursing, of Community Services were present.

On motion by Peterson and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2017-010: MN Housing Finance Agency (MHFA) Family Homeless Prevention and Assistance Program

Coordinator Vickerman, Social Services Manager Beier and Director of Nursing Erickson presented the proposed plans for the joint reception area for Public Health and Social Services, along with other office changes. It was noted that the contractors have been contacted and once bids are in they will be presented to the Board.

On motion by Lentz and seconded by Peterson, the Board unanimously approved the telecommuting request from Kari Cahill, Social Worker, Community Services - Social Services Division as recommended by the Social Services Manager.

Brett Grabau, Engineer, Stantec Consulting Services, and Sheila Craig, Southeast MN Wastewater Initiative Community Facilitator, were present.

On motion by Prestby and seconded by Lentz, the Board unanimously approved Change Order No. 3 in the amount of $6,121.50 with Generation X Construction, LLC for Greenleafton project.

On motion by Peterson and seconded by Prestby, the Board unanimously approved the final Payment Request No. 6 in the amount of $42,576.57 plus the additional amount from Change Order No. 3 in the amount of $6,121.50 for a total amount of $48,698.07 with Generation X Construction, LLC for Greenleafton project.

Grabau provided a Cherry Grove update, he noted that the Minnesota Pollution Control Agency (MPCA) is reviewing the report that Stantec has provided.

The Citizens Input portion of the meeting was opened and closed at 9:30 a.m. as no one was present to speak.

Thomas Kaase, Sheriff, was present.

Discussion ensued regarding the purchase of a printer for the fingerprinting process at the Jail. It was noted that the printer was not in the budget; however, the Jail could recover some costs by charging a fee for fingerprints processed. Sheriff Kaase recommended going with the five year warranty on the Lexmark MS810 for a total cost of $1,843.86.

On motion by Prestby and seconded by Lentz, the Board unanimously approved the request to purchase the Lexmark MS810 with a five year warranty for the jail fingerprinting process for the total cost of $1,843.86.

On motion by Prestby and seconded by Peterson, the Board unanimously approved a $20 fee to be added to the fee list for the County for the cost of a set of fingerprints.

On motion by Prestby and seconded by Lentz, the Board unanimously approved the recommended centralized copy machine purchase from Loffler Companies, Inc. in the amount of $2,298.11/month from request for proposals. (Bids on file in the Coordinator's Office)

Vickerman noted that some machines would need some added features and she would come back before the Board with that request.

On motion by Lentz and seconded by Peterson, the Board approved the request to purchase cardiopulmonary resuscitation (CPR) and automated external defibrillators (AED) training equipment in the amount of $820.00 ($710.00 for manikins and $110.00 for CPR pocket masks) with wellness grant funds.

Discussed the dollar amount for the First Reading of the Purchasing Policy. Prestby had concerns with the maximum purchase amount of $7,500 and $2,500 was offered up as an amount that was used in the past.

A review of the calendar was done and the following committee reports and announcements were given:
Joint Board of Health - all members attended this meeting last week; Lentz – Workforce Development; and Prestby – would like to have other meetings scheduled in 102U to allow Board members to get into the Board Room early.

On motion by Lentz and seconded by Prestby, the Chair adjourned the meeting at 10:01 a.m.