The Board of County Commissioners of Fillmore County, Minnesota met in special session this 24th day of January, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Randy Dahl, Duane Bakke, Mitch Lentz, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk; Brenda Pohlman, Health Educator/MPH; Eric Courrier, Public Health Intern; Troy Christianson, State Highway Patrol; Jessica Schleck, MnDOT; Fausto Cabral PE MS-ISE, District State Aid Engineer; Donna Rasmussen, Soil and Water Conservation District (SWCD) Administrator; Rick Grooters and Ann Koliha, SWCD Technicians; Thomas Kaase, Sheriff; Derek Fuglestad, Patrol Sergeant; Jessica Erickson, Director of Nursing; Ronald Gregg, Highway Engineer; Terry Schultz, Building Maintenance Supervisor; Carrie Huffman, Interim Auditor/Treasurer; Kristina Kohn, Human Resources Officer; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.
The Pledge of Allegiance was recited.
On motion by Bakke and seconded by Prestby, the Board unanimously approved the amended agenda.
On motion by Prestby and seconded by Lentz, the Board unanimously approved the following Consent Agenda:
1. January 10, 2017 County Board minutes as presented.
2. Merit increase for Neva Beier, Social Services Manager, to Merit Grade 38/Step 5, effective December 30, 2016 as recommended by the County Coordinator.
On motion by Bakke and seconded by Peterson, the Board unanimously approved payment of the following Commissioners' warrants:
The Auditor's warrants were reviewed.
Brenda Pohlman, Health Educator/MPH, Eric Courrier, Public Health Intern; Jessica Schleck, MnDOT and Fausto Cabral PE MS-ISE, District State Aid Engineer, were present.
The group provided a presentation of the Southeast Minnesota Toward Zero Death grant program. Brenda Pohlman, Public Health Educator, presented to the Board the Fillmore County projects that have been possible through the use of the grant dollars.
The Citizens Input portion of the meeting was opened and closed at 9:30 a.m. as no one was present to speak.
Donna Rasmussen, Soil and Water Conservation District (SWCD) Administrator; Rick Grooters and Ann Koliha, SWCD Technicians, were present.
A presentation and update were given regarding the implementation of the Buffer Law, noting that the deadline for deciding if the county will opt in to do the enforcement of the Buffer Law must be done by resolution by the end of March. Information was presented that noted that this deadline could change with current legislation sessions.
Terry Schultz, Building Maintenance Supervisor, was present.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the low quote from Morem Electric in the sum of $3,250 for electrical work that needs to be done at the Transfer Station for the new compactor as recommended by the Building Maintenance Supervisor.
Ronald Gregg, Highway Engineer, was present.
On motion by Bakke and seconded by Prestby, the Board unanimously approved the quote for the purchase of survey equipment from Frontier Precision in the sum of $59,761.80 as recommended by the Highway Engineer.
Discussion was held on the dollar amount for purchases that are required to come before the Board when previously budgeted. Discussion was held in correlation with the Highway Engineer's item since it had gone through the Highway Committee and the Board had reviewed it during budget time. Discussion followed whether the committee discusses the item and it is presented in the budget process or if it needs to go before the entire Board again. Chair Dahl noted he would like to have the Commissioners think about increasing the $500 limit.
Commissioners Prestby and Bakke gave a Highway Committee report – updates on projects were given. Highway Engineer Gregg reviewed the Federal 2021 Fund Solicitation suggested projects and how they were determined. The Highway Committee had recommended the overlay on County 21 between the intersections of County 12 and State Highway 16 for the 2021 Federal Funds.
The Chair recessed the meeting at 10:15 a.m. and resumed back in session at 10:22 a.m.
The Highway Committee meeting report continued. It was noted that they are seeking quotes for vehicles – tandem trucks, a backhoe and pickups. They discussed the infrastructure in front of the Office Building. An average daily traffic (ADT) map was handed out along with Federal Fund Solicitation Projects.
Kristina Kohn, Human Resources Officer, was present.
On motion by Bakke and seconded by Peterson, the Board unanimously approved unpaid administrative leave with correlating benefits for employee #1445 through October 31, 2017 as recommended by the Personnel Committee.
On motion by Bakke and seconded by Lentz, the Board unanimously approved to hire Christopher Larson as replacement Custodian, at Grade 2/Step 1, effective Friday, February 10, 2017 as recommended by the Hiring Committee.
On motion by Bakke and seconded by Peterson, the Board unanimously approved to hire Troy Case as replacement Property Appraiser, at Grade 7/Step 1 effective Friday, January 27, 2017 as recommended by the Hiring Committee.
On motion by Peterson and seconded by Prestby, the Board unanimously approved to advertise internally and publicly for a 1.0 FTE Registered Dietician/Registered Nurse/Public Health Nurse as recommended by the Community Services Committee. Applications will be received in the Coordinator's Office until Friday, February 15, 2017.
On motion by Bakke and seconded by Lentz, the Board unanimously approved to hire a temporary Account Technician in the Auditor/Treasurer's Office for up to six months, effective Wednesday, January 25, 2017 at Grade 5/Step 5 as recommended by the Personnel Committee.
Discussion was held on the second reading on the changes to the Cell Phone Stipend policy as recommended by the Department Head Committee. It was recommended that better wording was needed for both tiers of the policy, stating that there should be a comma after department head on tier two, a lead position should be added, along with other positions which could be approved as recommended by the Board. It was noted that three (3) members of the Department Head committee were against the updated policy recommendation.
Discussion was held concerning the request to allow MN Department of Natural Resources (DNR) – Wildlife and/or USDA Wildlife Services staff to remove deer by firearms for the purposes of Chronic Wasting Disease (CWD) sampling and testing during the months of February and April, 2017 on the property located near the State Veteran's Cemetery. The consensus was to contact the Veteran's Cemetery to get their input on the matter. Commissioner Bakke will make the contact with Rob Gross at the Veteran's Cemetery.
On motion by Bakke and seconded by Peterson, the Board unanimously approved payment of the budgeted 2017 appropriation amount of $5,000 to Bluff Country Housing Re-development Authority.
A review of the calendar was done and the following committee reports and announcements were given:
Prestby – Zumbro Valley – patient satisfaction results are in the 90th percentile; Bakke/Peterson – Extension – need representation from District 2, loud speaker working well; Bakke – Buffer Hearing at the Capital with Association of MN Counties (AMC), SWCD is working on the buffer process. Shoreland compliance and Buffer working together. Bakke noted that there were presentations by MN Board of Water and Soil Resources (BWSR) and DNR. The Board discussed that AcenTek received the Lanesboro area broadband grant. Peterson – attended City Council of Spring Valley; Lentz – Economic Development Authority (EDA) with Broadband grant. Lentz noted that he will be attending the University of Minnesota Extension meeting for EDA for Spring Valley.
On motion by Lentz and seconded by Bakke, the Chair adjourned the meeting at 11:24 a.m.