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January 3

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in annual session this 3rd day of January, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The Honorable Third District Judge Matt Opat administered the Oath of Office to County Commissioners Gary Peterson, Mitch Lentz and Marc Prestby. An Oath of Office was also administered to Assessor Cynthia Blagsvedt.

The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Marc Prestby, and Gary Peterson. Also present were: Bobbie Vickerman, Coordinator/Clerk; Ronald Gregg, Highway Engineer; Anthony Webber, Chief Deputy; John DeGeorge, Captain; Cynthia Blagsvedt, Assessor; David Kiehne, Recorder; Jessica Erickson, Director of Nursing; Bonita Underbakke; Jason Sethre, Fillmore County Journal; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

The Pledge of Allegiance was recited.

Coordinator/Clerk Vickerman called the annual meeting to order pursuant to Minnesota Statutes.

A motion was made by Prestby and seconded by Lentz to nominate Randy Dahl as Chair of the Fillmore County Board of Commissioners for 2017.

On motion by Bakke and seconded by Prestby, the Board unanimously approved to cease nominations and cast a unanimous ballot to elect Randy Dahl as Chair of the Fillmore County Board of Commissioners.

A motion was made by Bakke and seconded by Peterson to nominate Mitch Lentz as Vice Chair for the Fillmore County Board of Commissioners for 2017.

On motion by Prestby and seconded by Bakke, the Board unanimously approved to cease nominations and cast a unanimous ballot to elect Mitch Lentz as Vice Chair for the Fillmore County Board of Commissioners.

The meeting was then turned over to Chair Dahl.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the agenda.

On motion by Prestby and seconded by Lentz, the Board unanimously approved the following Consent Agenda:
1. December 20, 2016 County Board minutes, as presented.
2. Payment of Association of MN Counties' invoice of $11,156.00 (2016: $10,835.00) for 2017 annual dues.
3. Payment of Association of MN Counties' invoice of $1,694.00 (2016: $1,246.00) for 2017 MN Association of County Social Service Administrators (MACSSA) annual dues.
4. Payment of Association of MN Counties' invoice of $1,143.00 (2016: $1,120.00) for 2017 Local Public Health Association (LPHA) annual dues.
5. Payment of 2017 MN Association of County Administrator (MACA) dues (level 1) in the amount of $508.00.
6. Payment of 1st qtr. invoice #CSF1-115496 of $110,004.25 to Olmsted County Community Services for Dodge-Fillmore-Olmsted (DFO) Community Corrections 2017 appropriation in accordance with Joint Powers agreement.
7. Payment of $1,200.00 to Steve Erickson for 2016 Bucksnort Park grounds maintenance and mowing.
8. Payment of 1st qtr. invoice for 2017 in the amount of $9,633.00 to Community and Economic Development Associates for economic development staffing services.
9. Successful completion of probation for Cristal Adkins, Zoning Administrator, effective 12/4/2016 as recommended by the Review committee.

On motion by Bakke and seconded by Lentz, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Ronald Gregg, Highway Engineer, was present.

Engineer Gregg reviewed the list he handed out concerning the following 2017 construction projects:
CSAH 1, CSAH 3, Heron Road, Grosbeak Road, CR117, CSAH 12, CSAH 23, CSAH 40, CSAH 18 and CR 109. He noted that they use traffic counts, the pavement quality index and funding to determine which projects to implement. He noted that sometimes the funding, based on cooperative projects, determines which roads/bridges make the list. Also, for the past few years the price for bituminous versus concrete has been factored in for cost comparisons.

The Citizen's Input portion of the meeting was opened and closed at 9:39 a.m. as no one was present to
speak.

Cristal Adkins, Zoning Administrator, was present.

On motion by Bakke and seconded by Prestby, the Board unanimously approved an access permit for Jerry Terbeest for a new field access on County Road 5, York Township as recommended by the Zoning Administrator and County Engineer.

On motion by Bakke and seconded by Lentz, the Board unanimously approved an access permit for Sally Smith and Heather Nierman for a new access to land and woods on County Road 104, Pilot Mound Township as recommended by the Zoning Administrator and County Engineer.

On motion by Bakke and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2017-001: Conditional Use Permit for Dean and Lisa Erickson for a farm winery, Preston Township

On motion by Bakke and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2017-002: Conditional Use Permit for Dean and Lisa Erickson for an Agricultural Tourism Business, Preston Township

Jessica Erickson, Community Services - Director of Nursing, was present.

On motion by Lentz and seconded by Peterson, the Board unanimously approved to increase the sliding fee and adopt the proposed schedule for Homecare as recommended by the Director of Nursing.

On motion by Lentz and seconded by Prestby, the Board unanimously approved the Medica Foundation grant in the sum of $1,000 as recommended by the Director of Nursing.

On motion by Lentz and seconded by Peterson, the Board unanimously approved to continue with the projects that have been started in Grant #4, year one, regarding the Statewide Health Improvement Partnership (SHIP) into year two as recommended by the Director of Nursing.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the application for the Office of Traffic Safety Car Seat Grant as recommended by the Director of Nursing.

On motion by Prestby and seconded by Lentz, the Board unanimously approved the Memorandum of Understanding Between Fillmore County, Houston County and Wabasha County for Person-Center Education for MnChoices as recommended by the Director of Nursing.

On motion Lentz and seconded by Bakke, the Board unanimously approved the application for the Toward Zero Death (TZD) grant as recommended by the Director of Nursing.

On motion by Peterson and seconded by Bakke, the Board unanimously approved the application for the Public Health Emergency Preparedness (PHEP) Annual Grant in the sum of $1,300 as recommended by the Director of Nursing.

On motion by Bakke and seconded by Lentz, the Board unanimously approved payment of the annual Homecare dues, pending County Coordinator review, as recommended by the Director of Nursing.

Carrie Huffman, Interim Auditor/Treasurer, was present.

On motion by Prestby and seconded by Lentz, the following resolution was unanimously adopted:
BE IT RESOLVED that the Bluff Country Reader be designated as the Official Newspaper for 2017 with publishing to be furnished at the relative cost of $.065972, per column inch, the low bid.

On motion by Bakke and seconded by Prestby, the following resolution was unanimously adopted:
BE IT RESOLVED that the Fillmore County Journal be designated as the Official Newspaper for printing the first 2016 Financial Statement with publishing to be furnished at the relative cost of $.070988 per column inch, the low bid.

On motion by Bakke and seconded by Lentz, the following resolution was unanimously adopted:
BE IT RESOLVED that the Fillmore County Journal be designated as the Official Newspaper for printing the second 2016 Financial Statement with publishing to be furnished at the relative cost of $.070988 per column inch, the low bid.

On motion by Peterson and seconded by Prestby, the following resolution was unanimously adopted:
BE IT RESOLVED that the Bluff County Reader be designated as the Official Newspaper for the 2017 printing of the 2016 Delinquent Tax List with publishing to be furnished at the relative cost of $.065972 per column inch, the low bid.

On motion by Bakke and seconded by Lentz, the Board unanimously adopted the 2017 Auditor's warrant policy as presented in accordance with M.S. 384.13. (Policy on file in the Auditor/Treasurer's Office)

The Chair recessed the meeting at 10:21 a.m. and resumed back in session at 10:29 a.m.

Bobbie Vickerman, Coordinator, was present.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the adoption of the retention schedule guidelines of the MN Historical Society as recommended by the Coordinator.

On motion by Lentz and seconded by Peterson, the Board unanimously approved the Data Practices Guideline Policy as recommended by the Coordinator.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the Data Practices Guideline manual as recommended by the Coordinator.

On motion by Lentz and seconded by Peterson, the Board unanimously accepted the resignation of Shane McKee, Deputy Sheriff, effective December 29, 2016 and thanked him for his service to Fillmore County.

On motion by Bakke and seconded by Lentz, the following resolution in accordance with M.S. 282.08 was unanimously adopted:
RESOLUTION 2017-003: Dedication of portion of tax forfeiture proceeds to parks

On motion by Prestby and seconded by Lentz, the Board unanimously approved the adoption of the following resolution:
BE IT RESOLVED that the regular 2017 County Board meetings will be held at 9:00 a.m. on the second Tuesday of each month with the understanding that special meetings will also be held the first and fourth Tuesdays at the same time and other meetings may be called as necessary.

On motion by Peterson and seconded by Bakke, the following resolution was unanimously adopted:
BE IT RESOLVED that the 2017 Fillmore County per diem rate to be set at $45.00/day as prescribed by law.

On motion by Bakke and seconded by Prestby, the Board unanimously set the 2017 mileage reimbursement rate for the use of a private vehicle for official County business at the Federal Internal Revenue Service (IRS) rate. It was noted that the current IRS rate is $.535 per mile and reimbursements would follow any 2017 Federal changes to the rate.

On motion by Prestby and seconded by Bakke, the Board unanimously approved to set the 2017 hourly rate of temporary entry-level office help in appointed offices at Grade 1/Step 1 ($12.3442/hr.) in accordance with the 2017 non-union pay plan.

On motion by Prestby and seconded by Lentz, the following resolution was unanimously adopted:
BE IT RESOLVED that each American Legion Post or Veterans of Foreign Wars Post of Fillmore County, making application for said appropriation for defraying expenses of Memorial Day exercises for 2017, shall be granted $75.00. Before such grants are made, the Post must furnish evidence that public exercises were held. In cities where both an American Legion Post and Veterans of Foreign Wars Post exist, the Post sponsoring the exercise shall receive the entire grant of $75.00, whereas each city can only apply for one appropriation of $75.00.

On motion by Bakke and seconded by Prestby, the Board unanimously approved to authorize elected officials, department heads and division leaders overnight stays to attend their respective annual Association of Minnesota Counties conferences and other meetings.
LIST

On motion by Prestby and seconded by Lentz, the Board unanimously approved County payment for flu shots for County employees to be provided as an employee benefit and in the event of flu shot shortages to only be provided for those qualifying under MN guidelines.

On motion by Lentz and seconded by Peterson, the Board unanimously approved to adopt the 2017 Commissioners' committee appointment list.
LIST

On motion by Peterson and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2017-004: Use of website as alternative method to disseminate bids

On motion by Bakke and seconded by Lentz, the following Association of Minnesota Counties (AMC) Policy Committee Members were appointed:
Environmental & Natural Resources Policy Committee – Commissioner Duane Bakke
General Government Policy Committee – Commissioner Randy Dahl
Health & Human Services Policy Committee – Commissioner Mitch Lentz
Public Safety Policy Committee – Commissioner Gary Peterson
Transportation & Infrastructure Policy Committee – County Engineer Ronald Gregg

On motion by Lentz and seconded by Prestby the following eight Association of Minnesota Counties (AMC) delegates were appointed:
Commissioner Randy Dahl
Commissioner Mitch Lentz
Commissioner Duane Bakke
Commissioner Marc Prestby
Commissioner Gary Peterson
County Engineer Ronald Gregg
Interim Auditor/Treasurer Carrie Huffman
County Coordinator Bobbie Vickerman

On motion by Prestby and seconded by Lentz, the Board unanimously approved the 2017 contract with Brad Johnson for locating services.

On motion by Bakke and seconded by Prestby, the Board unanimously adopted the following resolution:
BE IT RESOLVED that the Fillmore County Board hereby sets the County Commissioner's annual 2017 salary at $22,109.00.

On motion by Bakke and seconded by Prestby, the Board unanimously adopted the following resolution: Be it resolved that the Fillmore County Board hereby sets the County Attorney annual 2017 salary at $104,000.00.

On motion by Bakke and seconded by Prestby, the Board unanimously adopted the following resolution:
BE IT RESOLVED that the Fillmore County Board hereby set the Recorder's annual 2017 salary at $65,205.00.

On motion by Bakke and seconded by Prestby, the Board unanimously adopted the following resolution:
Be it resolved that the Fillmore County Board hereby sets the Sheriff's annual 2017 salary at $88,686.00. In addition, an increase of $500 per month or a total of $6,000/year for Emergency Management duties for a total of $94,686.00 for the annual 2017 salary.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the appointment of Justin Redalen to the Extension Committee for District 4.

A review of the calendar was done and the following committee reports and announcements were given: Lentz – Review for Zoning Administrator and rating of application for positions.

On motion by Bakke and seconded by Lentz, the Board unanimously approved to amend the agenda to add an item for discussion with possible action regarding whether hunting is allowed on County property adjacent to the State Veterans Cemetery and the property located near the bike trail and river.

Discussion ensued regarding the gunfire and possible interruption to the ceremonies that would be taking place at the State Veteran's Cemetery.

On motion by Prestby and seconded by Peterson, the Board unanimously approved to not allow any hunting on County property that is adjacent to the State Veterans Cemetery and the County property near the bike trail and river near the State Veterans Cemetery due to the close proximity to the State Veterans Cemetery and to provide legal posting for these areas.

On motion by Prestby and seconded by Lentz, the Chair adjourned the meeting at 11:21 a.m.