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December 20

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 20th day of December, 2016 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Marc Prestby, Randy Dahl, Duane Bakke, Mitch Lentz, and Harry Root. Also present were: Bobbie Vickerman, Coordinator/Clerk; Ronald Gregg, Highway Engineer; Thomas Kaase, Sheriff; Anthony Webber, Chief Deputy; Brett Corson, County Attorney; Terry Schultz, Building Maintenance Supervisor; Kristina Kohn, Human Resources Officer; Melissa Hammell, Assistant County Attorney; Matt Harter, Harter's Quick Clean Up; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

The Pledge of Allegiance was recited.

On motion by Lentz and seconded by Root, the Board unanimously approved the agenda.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the following Consent Agenda:
1. December 13, 2016 minutes, as presented.
2. Payment of National Association of Counties' invoice of $450.00 (2016: $450) for 2017 dues.
3. Payment of Stantec invoice # 1132672 in the amount of $517.50 for professional services for the Greenleafton Community Sanitary project for October 22, 2016 through November 25, 2016.
4. Payment of Stantec invoice #1132674 in the amount of $7,837.40 for professional services for the Cherry Grove Community Assessment Report for October 25, 2016 through November 25, 2016.
5. Annual 2017 Minnesota Counties Computer Cooperative, County Attorney's annual maintenance fee and dues for $7,445.23 as recommended by County Attorney Corson.
6. Payment of MN County Attorneys Association invoice of $3,051.00 for 2017 membership dues as recommended by County Attorney Corson.

On motion by Dahl and seconded by Lentz, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Board members directed the Building Maintenance Supervisor to work with the Department Heads for centralized maintenance supplies purchasing.

The Auditor's warrants were reviewed.

Neva Beier, Community Services – Social Services Manager, was present.

On motion by Root and seconded by Dahl, the Board unanimously approved the 2017 SEMCAC contract as recommended by the Social Services Manager.

On motion by Dahl and seconded by Lentz, the Board unanimously approved the Zumbro Valley Health Center; Community Support Program- Adult Case Manager/Mental Health Practitioner Contract as recommended by the Social Services Manager.

On motion by Root and seconded by Dahl, the Board unanimously approved the purchase of the CornerHouse room technology from Custom Alarm in the amount of $20,255.00; including a ten year extended maintenance plan, to be paid from the Child Protection grant as recommended by the Social Services Manager.

On motion by Dahl and seconded by Lentz, the Board unanimously approved the purchase of a shredder in the amount of $1,849.00 to be paid from the Child Protection grant as recommended by the Social Services Manager.

On motion by Dahl and seconded by Lentz, the Board unanimously approved the purchase of eleven (11) Surface tablets in the amount of $1,769.99 each, with additional dollars for keyboards, docking stations and carrying cases, to be paid from the Child Protection grant as recommended by the Social Services Manager.

Terry Schultz, Building Maintenance Supervisor, and Brett Corson, County Attorney, were present.

On motion by Root and seconded by Bakke, the Board unanimously approved the proposal from Harter's Quick Clean Up for Solid Waste Hauling and Recycling as recommended by the Solid Waste Committee.

Ronald Gregg, Highway Engineer, was present.

On motion by Dahl and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2016-068: Final payment of $5,231.96 to Minnowa Construction Co. for SAP 23-599-151, Arendahl Township

On motion by Root and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2016-069: Final payment of $27,739.87 to Icon Constructors, LLC for SAP 23-599-196, Sumner Township

On motion by Bakke and seconded by Dahl, the following resolution was unanimously adopted:
RESOLUTION 2016-070: Final payment of $35,795.51 to Minnowa Construction Co. for SP 23-625-009, Arendahl Township

On motion by Bakke and seconded by Root, the Board unanimously approved entering into a Cooperative Agreement with the City of Ostrander for the reconstruction of County State-Aid Highway (CSAH) 1 & CSAH 3 in the city limits of Ostrander as recommended by the Highway Engineer.

The following committee report was given: Bakke – Highway: CSAH 1 is 99% complete and open to traffic; CSAH 23 Bridge is open to traffic but not completely done; all other projects are completed. It was noted that the Department of Transportation was used for striping to save dollars rather than the bid process.

The Citizens Input portion of the meeting was opened at 9:33 a.m. The courthouse staff sang Fillmore County's version of the Twelve Days of Christmas to the Commissioners. The Citizens Input portion of the meeting was closed at 9:39 a.m.

Thomas Kaase, Sheriff, and Anthony Webber, Chief Deputy Sheriff, were present.

On motion by Bakke and seconded by Root, the Board unanimously approved the reappointment of Anthony Webber as Chief Deputy Sheriff for 2017.

A motion was made by Dahl and seconded by Bakke to approve the proposed 2017 salary of $79,050.00 for Chief Deputy Webber. The Chair called for a vote: Commissioners voting "aye": Bakke, Prestby and Dahl. Commissioners voting "nay": Root and Lentz. The motion prevailed.

An elected official conference was conducted with Thomas Kaase, Sheriff, pursuant to MN Statutes. Kaase requested $90,000 with an additional $6,000 for Emergency Management for a total of $96,000 for his 2017 salary.

Brett Corson, County Attorney, and Melissa Hammell, Assistant County Attorney, were present.

On motion by Bakke and seconded by Lentz, the Board unanimously approved for Melissa Hammell, Assistant County Attorney, to move from .8 FTE to 1.0 FTE effective January 1, 2017 as recommended by the County Attorney.

An elected official conference was conducted with Brett Corson, County Attorney, pursuant to MN Statutes. Attorney Corson request $110,000.00 for his 2017 salary.

David Kiehne, Recorder, was not present but provided information concerning his elected official salary, pursuant to MN Statutes. Recorder Kiehne requested $68,000 for his 2017 salary.

Kristina Kohn, Human Resources Officer, was present.

On motion by Lentz and seconded by Root, the Board unanimously approved the changes to the Merit Pay Plan to conform to MN Pay Equity, effective December 30th, 2016 as recommended by the Personnel Committee.

Discussion was held regarding the first reading of the Paid Time Off Policy.

Discussion was held regarding the Severance Pay policy suggested changes.

The Chair recessed the meeting at 10:49 a.m. and resumed back in session at 10:57 a.m.

A motion was made by Dahl and seconded by Root to leave the cell phone stipends as is until discussed, based on the 2016 stipends. The Chair called for a vote: Commissioners voting "aye": Root, Dahl, and Prestby. Commissioners voting "nay": Lentz and Bakke. The motion prevailed.

On motion by Bakke and seconded by Root, the Board unanimously approved a 2017 appropriation of $2,000 to Root River Trails.

On motion by Dahl and seconded by Bakke, the Board unanimously approved a 2017 appropriation of $1,056.10 to Southeastern Minnesota Tourism Association.

On motion by Bakke and seconded by Dahl, the Board unanimously approved a 2017 appropriation of $1,500.00 to Southeast Minnesota Initiative Fund.

It was suggested by Commissioner Dahl that SE MN Historic Bluff Country come before the Board to present their request.

On motion by Bakke and seconded by Lentz, the Board unanimously approved a 2017 appropriation of $6,000.00 to SEMCAC to be used as follows: $1,000 to SEMCAC Volunteer Driver Program, $2,500 to the Senior Nutrition Program, $1,000 to the Caregiver Advocacy Program, and $1,500 to the Senior Dining program.

On motion by Bakke and seconded by Dahl, the Board unanimously approved a 2017 appropriation of $215,000.00 to the Soil and Water Conservation District for their regular 2017 appropriation and an additional $2,000 as a local match toward the buffer administration grant.

A motion was made by Dahl and seconded by Root to approve a 2017 appropriation of $5,000 to Bluff Country MN Multi-County Housing and Redevelopment Authority (BCMMCHRA).

On motion by Dahl and seconded by Root, the Board unanimously approved to table the motion concerning the appropriation to of $5,000 to Bluff Country MN Multi-County Housing and Redevelopment Authority (BCMMCHRA) but to come before the Board and give a presentation concerning their appropriation request.

On motion by Root and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2016-071: Final 2017 Fillmore County Budget

On motion by Bakke and seconded by Dahl, the following resolution was unanimously adopted:
RESOLUTION 2016-072: Final 2017 Fillmore County Levy

On motion by Bakke and seconded by Root, the Board unanimously approved the SE Minnesota Public Sector Administrator Leadership Growth Group 2017 Program Leadership training for County Coordinator Vickerman in the amount of $600.00, plus the additional cost of books.

On motion by Root and seconded by Dahl, the board unanimously approved the 2.5% adjustments to the 2017 Non-Union Pay Plan effective January 1, 2017.
NON-UNION PAY PLAN

On motion by Dahl and seconded by Bakke, the Board unanimously approved the 2.5% adjustments to the 2017 Merit Pay Plan effective January 1, 2017.
MERIT PAY PLAN

On motion by Lentz and seconded by Dahl, the Board unanimously approved the payment of warrants through December 31, 2016 with listings being sent to Commissioners.

On motion by Lentz and seconded by Root, the Board unanimously approved the ArcMap License in the amount of $1,400, plus $400, for annual maintenance for Zoning Administrator Cristal Adkins to be paid through Unallocated Funds.

The 2017 Committees assignments were reviewed.

A review of the calendar was done and the following committee reports and announcements were given: Bakke – Soil and Water Conservation District (SWCD) – sales tax exemption January 1st, completed a rain garden in retention ponds by Office Building; Smithsonian Exhibit coming to Lanesboro; Planning Commission – farm winery, buildable dwelling; Historical Society – thinking about building a climate controlled building for cars and Pietenpol airplane; Dodge-Fillmore-Olmsted (DFO) – budget approved, small refund from 2015, budget did decrease slightly, comprehensive plan; Policy Committee for Root River One Watershed/One Plan – approved to adopt the plan and the joint powers board, each County and SWCD will review and approve; AMC One Watershed/One Plan resolution to support clean water funding for the plan; AMC had a resolution for enforcement for Buffer Law that has to be in place by March 31st; and discussion regarding a possible County Fair booth; Lentz – Workforce Development had three different meetings; State Community Health Service Advisory Committee (SCHSAC) – attended webinar; Department of Natural Resources (DNR) meeting with Zoning and SWCD for shoreland and floodplain meeting; Root – Solid Waste recommended Harter's Quick Clean Up – Root said he appreciates the Board members and the support that they all give each other; he noted that this Board can agree to disagree but still supports the overall decisions made. He hopes we continue seeking court security and thanked everyone; and Dahl/ Prestby – noted that the meetings that they had have been covered.

On motion by Root and seconded by Dahl, the Chair adjourned the meeting at 12:21 p.m.