Search Agendas and Minutes

November 8

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 8th day of November, 2016 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Marc Prestby, Randy Dahl, Duane Bakke, Mitch Lentz, and Harry Root. Also present were: Bobbie Vickerman, Coordinator/Clerk; Ronald Gregg, Highway Engineer; Matthew Gregg, Eagle Scout Project Presenter; Brenda Pohlman, Health Educator/MPH; Jessica Erickson, Director of Nursing; Anthony Webber, Chief Deputy; Kristina Kohn, Human Resources Officer; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

The Pledge of Allegiance was recited.

On motion by Root and seconded by Lentz, the Board unanimously approved the amended agenda.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the following Consent Agenda:
1. November 1, 2016 County Board minutes, as presented.
2. Payment of SELCO 4th quarter invoice for $54,827.25 in accordance with agreement.

On motion by Root and seconded by Lentz, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Brenda Pohlman, Health Educator/MPH, Public Health; and Matthew Gregg, Fillmore Central Student/Eagle Scout, were present.

Health Educator Pohlman presented the project that she has been working on with Matthew Gregg for his Eagle Scout project entitled "Buckle Up" through the Toward Zero Death (TZD) grant. The project will be stenciling "Buckle Up" in parking lots in Harmony and Preston. Matthew Gregg noted that he has been in contact with different organizations in Harmony and Preston and has some parking lots that he can start to work on if approval is given. He noted that the project will be paid for through fundraising. It was noted that the only cost to the County is for the stencils. Approximately $84.00 could be paid for through the Toward Zero Death grant.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the request for an Eagle Scout project entitled "Buckle Up" for Matthew Gregg, Fillmore Central Student/Eagle Scout, through the Toward Zero Death (TZD) grant.

Jessica Erickson, Director of Nursing, Public Health, was present.

On motion by Dahl and seconded by Root, the Board unanimously approved to accept applications for a possible Public Health student intern for up to 600 hours with only mileage being reimbursed as recommended by the Director of Nursing.

Vickerman noted that the Community Services Committee had discussed the possibility of moving the Director of Nursing position to a .5 full time equivalent (FTE). It was stated that this change would allow the current Director of Nursing to stay in her current role. Discussion ensued. Bakke noted that he was not comfortable with a Department Head being a part-time position.

A motion was made by Lentz and seconded by Dahl to move the current Director of Nursing from a 1.0 FTE position to a .5 FTE on a temporary year trial. The Chair called for a vote: Commissioners voting "aye": Lentz, Dahl, Root and Prestby. Commissioners voting "nay": Bakke. The motion prevailed.

Kristina Kohn, Human Resources Officer, was present.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the hire of Alexis Hall as an RN/Social Worker in the Community Services, Public Health Department, at Grade 9/Step 1, effective November 18, 2016 as recommended by the Hiring Committee.

On motion by Root and seconded by Dahl, the Board unanimously approved to hire a replacement Case Aide in Community Services – Public Health Department from the list of eligible candidates as recommended by the Personnel Committee.

On motion by Dahl and seconded by Root, the Board unanimously approved to hire Abee Yasiin as an Intermittent Jailer at Step 1 of the LELS union scale effective November 9, 2016 as recommended by the Hiring Committee.

On motion by Dahl and seconded by Bakke, the Board unanimously approved to hire Eric Karsten as an Intermittent Jailer at Step 1 of the LELS union scale effective November 14, 2016 as recommended by the Hiring Committee.

Discussion was held concerning the 2017 Coordinator roles, responsibilities and wages. The options that were presented by the Human Resources Officer were discussed. It was noted that a much bigger discussion needed to take place regarding the role and responsibilities of this position. Bakke noted that he would like to wait until after the election due to the question on the ballot regarding the Auditor/Treasurer position. By Board consensus, it was decided to wait with any decisions until after the election and to be placed on the Board agenda for November 22, 2016.

On motion by Bakke and seconded by Root, the Board unanimously approved the hire of a temporary custodian in the Building Maintenance Department at Grade 2/Step 1, effective November 9, 2016 as recommended by the Personnel Committee.

The Citizen's Input portion of the meeting was opened and closed at 9:37 a.m. as no one was present to speak.

On motion by Dahl and seconded by Root, the Board unanimously approved Bobbie Vickerman as the Minnesota Counties Intergovernmental Trust delegate and Commissioner Duane Bakke as the alternate for the annual meeting.

The Board provided the Coordinator direction in seeking out delegates for the AMC Annual meeting.

On motion by Root and seconded by Dahl, the Board unanimously approved the purchase of maintenance-free picnic tables and a wellness feast for December 13th (along with the Ugly Sweater contest) to be paid for with the remainder of the 2016 Wellness Grant funds.

On motion by Lentz and seconded by Dahl, the Board unanimously approved the annual SHI True-up order for the Microsoft Enterprise agreement in the sum of $41,039.00 as recommended by the Coordinator.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the sale of the tax forfeiture property, I.D. # 09.0056.000 in Canton, Minnesota to the City of Canton in the amount of $1,600.

A review of the calendar was done and the following committee reports and announcements were given:
Bakke – Clean Water Council presentation on behalf of Root River One Watershed/One Plan Pilot project on November 21st; Canvassing Board will be November 16th at 10 a.m.; Lentz – Wellness Committee – Wellness dollars for 2017 were discussed and different program options, discussion regarding the Wellness and Activities committees combining; Root- Cherry Grove Wastewater project is having difficulty finding five acres to do the project; and Dahl/Prestby – Department Head – Courthouse Security options, employee benefits, 2017 goals, meeting goal, payroll, technology, levy decrease, copy machines and printers/centralized purchasing, and ALICE (Alert, Lockdown, Inform, Counter, Evacuate) training.

By Board consensus it was decided that Bobbie Vickerman, Coordinator, and Carrie Huffman, Interim Auditor/Treasurer, should attend the State Auditor Training.

On motion by Bakke and seconded by Dahl, the Chair adjourned the meeting at 10:19 a.m.