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November 1

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 1st day of November, 2016 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Marc Prestby, Randy Dahl, Duane Bakke, Mitch Lentz, and Harry Root. Also present were: Bobbie Vickerman, Coordinator/Clerk; Thomas Kaase, Sheriff; Ronald Gregg, Highway Engineer; Brett Corson, County Attorney; Jessica Erickson, Director of Nursing; Cristal Adkins, Zoning Administrator; Kristina Kohn, Human Resources Officer; Terry Schultz, Building Maintenance Supervisor; Jon Martin; Gregory Davids, Representative; Bonita Underbakke; Matt Harter, Harter's Quick Clean Up; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

On motion by Bakke and seconded by Lentz, the agenda was unanimously approved.

On motion by Bakke and seconded by Lentz, approval of the agenda was withdrawn.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the amended agenda.

On motion by Dahl and seconded by Root, the Board unanimously approved the following Consent Agenda:
1. October 25, 2016 County Board minutes, as presented.
2. Completion of probation for Kelli Jo Dornink, Social Worker, effective 11/13/2016 as recommended by the Social Services Manager.

On motion by Bakke and seconded by Lentz, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Representative Gregory Davids presented a resolution regarding the State Veteran's Cemetery to each of the Board members. He thanked the Board of Commissioners for all the work they do.

By Board consensus, the December 2016 Board meeting dates will be the Regular Board meeting on December 13th at 3:00 p.m. with the Truth and Taxation public hearing at 6:30 p.m. and a Special Board meeting on December 20th.

The proposed date for the Board of Canvass for the General Election is November 15th at 10:00 a.m.
and the canvassing board members will be Commissioner Bakke and Commissioner Root; Sherida Newgard, Accounting Technician, will be the back-up.

Ronald Gregg, Highway Engineer, was present.

On motion by Dahl and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2016-059: Final payment to Zenke, Inc., in the sum of $26,375.54 for SAP 23-625-014, CSAH 25, City of Peterson

The Board thanked Engineer Gregg for all of the work on the City of Peterson project.

Kristina Kohn, Human Resources Officer, was present.

On motion by Dahl and seconded by Root, the Board unanimously approved the resignation of Barbara Kerns, Eligibility Worker, effective December 30, 2016.

On motion by Bakke and seconded by Dahl, the Board unanimously approved to hire Jason Wetzel as a replacement Eligibility Worker from the current list of candidates at Merit Grade 5/Step 1 (A) effective Friday, November 4, 2016 as recommended by the Personnel Committee.

On motion by Bakke and seconded by Dahl, the Board unanimously approved to rescind the motion that authorized the advertisement for the Solid Waste Director, based on the suggested new structure of the Solid Waste Department.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the new structure of the Solid Waste Department with two Transfer Station Attendants and the Building Maintenance Supervisor serving as the Department Head with a $8,000 stipend for one year for the extended duties, as recommended by the Personnel Committee.

On motion by Dahl and seconded by Root, the Board unanimously approved to post internally for a Transfer Station Attendant. Applications will be received in the Coordinator's Office until 4:30 p.m. on Wednesday, November 9, 2015.

Jessica Erickson, Director of Nursing, was present.

On motion by Dahl and seconded by Lentz, the Board unanimously approved to apply for WIC remodel grant dollars and authorize Public Health to seek a bid for the remodel prior to the grant being released.

Vickerman noted that after further research there was some discrepancy in the comparison of the two requests for proposals received for the waste and recycling contract. She noted that she met with Attorney Corson, Solid Waste Administrator Martin and Highway Engineer Gregg regarding the comparisons and then shared those concerns with the Solid Waste Committee. She noted that the Solid Waste Committee is recommending that the Board rescind the prior week's motion.

On motion by Root and seconded by Dahl, the Board unanimously rescinded the motion, due to lack of information for comparisons, from the October 25th meeting as follows:
On motion by Root and seconded by Bakke, the Board unanimously approved the contract with Waste Management for waste and recycling services as recommended by the Solid Waste Committee. The contract is to be done by Attorney Corson and would like the contract to go before the Board and to be completely implemented by the end of the year.

On motion by Lentz and seconded by Dahl, the Board unanimously approved to contract with Harter's Quick Clean Up as needed for staffing at the Resource Recovery Center.

The Citizen Input portion of the meeting was opened and closed at 9:35 a.m. as no one was present to speak.

Cristal Adkins, Zoning Administrator, was present.

On motion by Bakke and seconded by Root, the Board unanimously approved an access permit for William A. Schmidt, Section 22, Sumner Township, to widen existing driveway as approved by the Zoning Administrator and County Engineer.

On motion by Bakke and seconded by Root, the Board unanimously approved the add-on feature for the
compactor that allows a more efficient process for compacting for a three series compaction versus single series for an approximate sum of $975.00.

Brett Corson, County Attorney, was present.

On motion by Root and seconded by Dahl, the following resolution was unanimously adopted:
RESOLUTION 2016-060: Authorizing a quit claim deed from Fillmore County to Jane Gehrking to correct the legal description

A review of the calendar was done and the following committee reports and announcements were given: Root – Bluff Country HRA; Dahl/Prestby – Personnel; and Root/Prestby – Solid Waste Committee.

On motion by Lentz and seconded by Root, the Chair adjourned the meeting at 9:45 a.m.