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October 11

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 11th day of October, 2016 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Marc Prestby, Randy Dahl, Mitch Lentz, Duane Bakke and Harry Root. Also present were: Bobbie Vickerman, Coordinator/Clerk; Ronald Gregg, Highway Engineer; Kristina Kohn, Human Resources Officer; Thomas Kaase, Sheriff; Cristal Adkins, Zoning Administrator; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

The Pledge of Allegiance was recited.

On motion by Lentz and seconded by Root, the amended agenda was unanimously approved.

On motion by Bakke and seconded by Dahl, the Board unanimously approved to remove the October 4, 2016 board minutes from the Consent Agenda.

On motion by Bakke and seconded by Dahl, the Board unanimously approved to amend the October 4, 2016 board minutes to state: "the Board unanimously approved to remove from the warrant list the invoice from Hovey Oil Co. for a tank purchase in the sum of $945.00 as it is over $500 and was not sent out for bids quotes."

On motion by Dahl and seconded by Root, the Board unanimously approved the amended Consent Agenda:
1. October 4, 2016 County Board minutes.
2. Payment of Stantec invoice # 1105893 in the amount of $776.25 for professional services for the Greenleafton Community Sanitary project.
3. Successful completion of probation for Kelli Jo Dornink, Social Worker, effective 11/13/2016 as recommended by the Social Services Manager.
4. Merit increase for Kelli Jo Dornink, Social Worker, to Merit Grade 32/ Step 2 (B) effective 11/13/2016 as recommended by the Social Services Manager.
5. Tobacco licenses for the period of October 1, 2016 through September 30, 2017 for the following: Casey's Retail Company DBA Casey's General Stores #2993 (Preston), Kwik Trip, Inc. DBA Harmony Kwik Trip #848, and CHS Rochester (Chatfield).
6. Payment of 3rd quarter invoice of $14,769.77 to Mayo Clinic for medical examiner/autopsy services in accordance with agreement and 2016 budget.

On motion by Dahl and seconded by Lentz, the Board unanimously pulled the invoice from Hovey Oil Co. from the Commissioners' warrants for a tank purchase in the sum of $945.00 due to no response regarding last week's request.

On motion by Bakke and seconded by Root, the Board unanimously approved payment of the following amended Commissioners' warrants:
WARRANTS

Highway Engineer Gregg entered the meeting and discussion ensued regarding the Hovey Oil Co. invoice. Gregg apologized for not responding or notifying anyone, however, he did research and found out that there was a leak in the existing tank and the tank was at least 16 years old. He stated that the Shop Foreman had sought quotes and due to the leak a decision was made to replace the tank.

On motion by Bakke and seconded by Root the Board unanimously approved to pay the invoice from Hovey Oil Co. and asked Gregg to provide to the Board quotes along with the date they were received.

The Auditor's warrants were reviewed.

Kristina Kohn, Human Resources Officer, was present.

On motion by Dahl and seconded by Lentz, the Board unanimously approved the hire of a temporary employee in the Veteran Services Office up to 370 hours to be paid with the County Veterans Service Office Operational Enhancement Grant dollars.

Bakke had questions regarding the approval that has already been given for projects within the Veteran Services.

Thomas Kaase, Sheriff, was present.

On motion by Dahl and seconded by Root, the Board unanimously approved the hire of one or two additional intermittent dispatchers through the normal hiring process as necessary to fill the roster as recommended by the Sheriff.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the hire of one or two intermittent deputies through the normal hiring process as necessary to fill the roster as recommended by the Sheriff.

Cristal Adkins, Zoning Administrator, was present.

On motion by Dahl and seconded by Root, the following resolution was unanimously adopted:
RESOLUTION 2016-057: Conditional Use Permit for Randy and Debbie Ristau for an agricultural tourism business, Preston Township

On motion by Root and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2016-058: Conditional Use Permit for Charles and Joan O'Connor for an agricultural tourism business, Bristol Township

The Citizen's Input portion of the meeting was opened and closed at 9:30 a.m. as no one was present to speak.

A review of the calendar was done and the following committee reports and announcements were given:
Bakke noted he has not been receiving AMC notices and asked other Commissioners if they have been receiving notices; Historical Society annual meeting this Saturday, plans on attending the AMC District meeting; Lentz – Radio Board and Development Achievement Center (DAC); Root – None; Dahl – Department Head – discussed items such as insurance, centralized purchasing, copy machines, goals, audit and more consistent meetings, Airport – met with consultant –the airport committee working well with the staff and consultant. Some issues were noted during inspections regarding the recently installed lights and future replacements; and Prestby – Department Head, October 24th is the Zumbro Valley Health Annual meeting at the Rochester Event Center, should be receiving invites, and Highway Committee will meet immediately after the Board meeting on October 25 but will be scheduled at 11 a.m.

On motion by Lentz and seconded by Root, the Chair adjourned the meeting at 9:49 a.m.