The Board of County Commissioners of Fillmore County, Minnesota met in special session this 4th day of October, 2016 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Marc Prestby, Randy Dahl, Mitch Lentz, Duane Bakke and Harry Root. Also present were: Bobbie Vickerman, Coordinator/Clerk; Kristina Kohn, Human Resource Officer; Terry Schultz, Facilities Maintenance Supervisor; Neva Beier, Social Services Manager; Kevin Beck, Emergency Management Director/Assistant Jail Administrator; Troy Sukalski, Highway Maintenance; Diane Olson, Fiscal Officer, Social Services; Thomas Kaase, Sheriff; Daniel Dornink, Deputy Sheriff; Jacob C. Jentzer, M.D., Pulmonary and Critical Care Medicine, Mayo Clinic; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.
The Pledge of Allegiance was recited.
On motion by Root and seconded by Lentz, the Board unanimously approved the agenda.
On motion by Bakke and seconded by Root, the Board unanimously approved the following Consent
1. September 27, 2016 County Board minutes, as presented.
2. Approve Temporary On-Sale Liquor License for Preston Servicemen's Club for event on October 15, 2016 at Berwood Hill Inn, Lanesboro, MN.
3. Approve Director of Nursing to attend the Minnesota Department of Health strategic emergency training, paid for with Public Health Emergency Preparedness grant dollars, with one overnight in St. Cloud.
4. Payment of 4th quarter invoice for 2016 in the amount of $9,352.50 to Community and Economic Development Associates for economic development staffing services.
On motion by Dahl and seconded Lentz, the Board unanimously approved to remove from the warrant list the invoice from Hovey Oil Co. for a tank purchase in the sum of $945.00 as it is over $500 and was not sent out for bids. Board asked to have the Highway Engineer review.
On motion by Root and seconded by Bakke, the Board unanimously approved payment of the amended Commissioners' warrants:
The Auditor's warrants were reviewed.
Jacob C. Jentzer, M.D., Pulmonary and Critical Care Medicine, Mayo Clinic, was presented.
Dr. Jentzer discussed the research project PEARL for proposed increase of survival rates after cardiac arrest. This was an informational presentation with the intent is to notify the public of the project.
Kristina Kohn, Human Resources Officer, was present.
Kohn reviewed the discussion regarding the Benefits Committee review of the 2017 health insurance proposal. The Benefits Committee made a recommendation to stay with the current plan with three tiers, due to the Affordable Care Act (ACA) and the 2016 costs and the county's participation. It was also recommended to require a $50 fee if an employee's significant other has insurance offered through their employer but chooses to stay on the County plan. It was noted that with the three tier plan, the family plan will cost the employee $1 less than the cost of a family plan in 2015. Kohn noted that the 4th quarter deductible carry over is the same along with the prescription plan. The recommendation also consists of the employee plus children and family plans both having the same VEBA amount because they have the same deductible. Discussion ensued.
On motion by Dahl and seconded by Bakke, the Board unanimously approved 2017 the health benefits and County contribution as follows and as recommended by the Benefits Committee:
Current Plan (VEBA) - 2016
Single Single + Child(ren) Family
2016 $ 597.50 N/A $ 1,668.00
County Contribution/ Mo $ 597.50 N/A $ 1,185.00
Employee Contribution/Mo $ - N/A $ 483.00
VEBA/HSA Contribution/Mo $ 108.34 N/A $ 216.68
VEBA Contribution/Year $ 1,300.08 N/A $ 2,600.16
Total County Cost/ Year $ 8,470.08 N/A $ 16,820.16
Total Employee Premium
Cost/ Year $ - N/A $ 5,796.00
Plan (VEBA) - 2017
Single Single +Child(ren) Family
2017- 3 Tiers $ 633.50 $ 1,108.50 $ 1,816.50
County Contribution/ Mo $ 608.50 $ 775.00 $ 1,271.00
Employee Contribution/Mo $ 25.00 $ 333.50 $ 545.50
VEBA Contribution/Mo $ 108.34 $ 216.68 $ 216.68
VEBA Contribution/Year $ 1,300.08 $ 2,600.16 $ 2,600.16
Total County Cost/ Year $ 8,602.08 $ 11,900.16 $ 17,852.16
Total Employee Premium
Cost/ Year $ 300.00 $ 4,002.00 $ 6,546.00
* If a spouse of an employee who is able to get insurance through their employer and chooses to stay on FC insurance an additional $50 per month surcharge will be added onto the employees cost
The Citizens Input portion of the meeting was opened at 9:52 a.m. Sara Kallis, Home Health Aide, was present. Kallis noted that at the last in-service, the Home Health Aides were notified that the accrual for PTO that they had been receiving for many years would end as of December 31st. Vickerman explained that they are considered intermittent employees and should not have been receiving PTO per policy. Kallis asked if a change of policy could be made to allow a calculation based on the number of hours worked, similar to their holiday pay. Vickerman explained that some of the Home Health Aides do work hours close to that of a full-time position consistently and that currently the holiday pay is calculated based on number of hours worked in the prior year. The Board asked for this item to be reviewed by the Personnel Committee. The Citizen's Input portion of the meeting was closed at 10:07 a.m.
On motion by Bakke and seconded by Lentz, the Board unanimously approved a Roth option for all current 457b plans, as recommended by the Benefits Committee.
On motion by Bakke and seconded by Dahl, the Board unanimously approved the 2017 rates for BlueCross Blue Shield Medicare Supplement plan as recommended by the Benefits Committee as follows:
2016 Rate 2017 Rate
Group Senior Gold includes all the optional riders: $205.00 $217.00
Part A Inpatient Hospital
Part B Annual Deductible
Medicare Excess Charges
Group MedicareBlue Rx $144.50 $142.00
Total Rate $349.50 $359.00
The Chair recessed the meeting at 10:09 a.m. and resumed back in session at 10:07 a.m.
Terry Schultz, Facilities Maintenance Supervisor and Neva Beier, Social Services Manager, were present.
On motion by Dahl and seconded by Root, the Board unanimously approved the quote of $3,500
from Soland Carpentry for the finishing of the Cornerhouse Room, as recommended by the Facilities Committee.
Kevin Beck, Emergency Management Director / Assistant Jail Administrator; and Thomas Kaase, Sheriff, were present.
On motion by Dahl and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2016-056: Declaration of state of emergency
On motion by Dahl and seconded by Root, the Board unanimously approved the recommendation for committee members for the Cleanup of Clandestine Drug Lab Sites Committee.
On motion by Bakke and seconded by Dahl, the Board unanimously approved the request for the Economic Development Authority director, Sam Smith to attend the conference "Fiber for the New Economy" with the County paying up to fifty percent (50%) of the cost.
On motion by Bakke and seconded by Dahl, the Board unanimously approved the recommendation to approve employees to attend Solid Waste certification as needed and as approved by the Personnel Committee.
A review of the calendar was done and the following committee reports and announcements were given:
Bakke – nothing; Lentz – nothing; Root – nothing; Dahl – No SEMCAC this month; discussed washouts of roads throughout the county; Prestby – nothing. Vickerman reminded Board members about the upcoming District meeting on October 24th in Austin and gave an update regarding the Activities/Wellness cookout.
On motion by Bakke and seconded by Lentz, the Chair adjourned the meeting at 10:47 a.m.