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September 27

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 27th day of September, 2016 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Marc Prestby, Randy Dahl, Duane Bakke, Mitch Lentz, and Harry Root. Also present were: Bobbie Vickerman, Coordinator/Clerk; Anthony Webber, Chief Deputy; Ronald Gregg, Highway Engineer; Jon Martin, Solid Waste Administrator; Kristina Kohn, Human Resources Officer; Cristal Adkins, Zoning Administrator; David Kiehne, Recorder; Karen Reisner, Fillmore County Journal; and Bretta Grabau, Republican-Leader.

The Pledge of Allegiance was recited.

On motion by Root and seconded by Lenz, the Board unanimously approved the amended agenda.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the following Consent Agenda:
1. September 13, 2016 County Board minutes, as presented.
2. Approve Temporary On-Sale Liquor License for Preston Servicemen's Club for event on
October 22, 2016 at Eagle Bluff Environmental Learning Center, Lanesboro, MN.
3. Successful completion of probation for Nicholas Meldahl, Custodian, effective October 9, 2016 as
recommended by the Building Maintenance Supervisor.

On motion by Root and seconded by Dahl, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Jon Martin, Solid Waste Administrator, was present.

Martin presented quotes for the purchase of a four (4) yard compactor for the Resource Recovery Center and recommended the unit from ABM Equipment and Supply, as it is a complete 4 yard unit. The quote is higher than the low quote from Nedlands but it has the hook included in the price. He noted that we have worked with ABM in the past as they sold and installed the compactor in the transfer station back in 2007. Martin feels they were good to work with.

On motion by Dahl and seconded by Root, the Board unanimously approved the purchase of a compactor from ABM Equipment and Supply in the sum of $35,870.00 to be paid with reserves from Solid Waste.

Kristina Kohn, Human Resources Officer, was present.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the second reading for updates to the Paid Time Off and General Provisions personnel policies.

On motion by Dahl and seconded by Root, the Board unanimously approved the update of the job description review completed by Bjorklund Consulting Services for the Facilities Maintenance Worker which included a change in pay.

On motion by Dahl and seconded by Lentz, the Board unanimously approved the update of the job description review completed by Bjorklund Consulting Services for the Home Care Coordinator and their recommendation for no pay change.

On motion by Dahl and seconded by Lentz, the Board unanimously approved the update of the job description review completed by Bjorklund Consulting Services for the Engineering Technician Supervisor and their recommendation for no change. A discussion regarding the Assistant Engineer was recommended to go back to the Highway Committee.

On motion by Bakke and seconded by Dahl, the Board unanimously accepted the request to retire from Jon Martin, Solid Waste Administrator, effective October 31, 2016. The Board thanked him for his twenty (20) years of service for the County. There were questions regarding the timing of his retirement and how the department can work through the changes.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the hire of Jonathon Whitney and Sharon Woellert as intermittent Jailers at $19.5808/hour effective October 7, 2016 as recommended by the Hiring Committee.

The Citizens Input portion of the meeting was opened and closed at 9:44 a.m. as no one was present to speak.

Cristal Adkins, Zoning Administrator, was present.

On motion by Root and seconded by Bakke, the Board unanimously approved an access permit for Hank and Barb Horstman, Section 31, Forestville Township, County Road 13 for an additional driveway as recommended by the Zoning Administrator and the Highway Engineer.

On motion by Bakke and seconded by Dahl, the Board unanimously approved an access permit for Curt and Renee Hegg, Section 7, Harmony Township, County Road 17, for an expansion to an existing field drive as recommended by the Zoning Administrator and the Highway Engineer.

On motion by Bakke and seconded by Root, the Board unanimously approved to appoint Andy Bisek, District 4, to the Planning Commission. Jim Kuene, who had resigned, had been on the Planning Commission for seventeen (17) years. The Board thanked him for his service to the Planning Commission.

Bakke provided a Planning Commission update, he noted that there will be some items coming before Board in the next weeks regarding some agriculture businesses and the committee also discussed updating the comprehensive plan.

Ronald Gregg, Highway Engineer, was present.

On motion by Dahl and seconded by Root, the Board unanimously approved the purchase of a HP Designjet T730 large format printer from CDW-G in the sum of $2,826.04 as recommended by the Technology/Land Records/GIS Committee.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the Aviation Services agreement with Ron and Lana Gehling doing business as Ron-Aire, LLC and authorizes them to perform aviation services as an aircraft dealer as recommended by the Airport Committee.

A Highway Committee meeting report was given: Ronald Gregg is trying to verify if he has certification to operate the Solid Waste Department. It was noted that there is training coming up in November for the Solid Waste certifications. County 1 bridges are 100% complete. Chevron project is completed. Chip Seal projects are completed. Old Barn bridge is on hold due to no funding dollars. Property owner meeting will be for next year's County 1 construction on September 27th. Broadband recommendation regarding putting in broadband during the construction project. Gregg proposed the broadband idea to the district engineers, noting that it wasn't cost effective or feasible per the district engineers. Highway will continue to discuss with the Sheriff about maintenance for Sheriff's vehicles being serviced at Highway. The Board determined that they could possibly wait until Spring for a road tour.

On motion by Root and seconded by Dahl, the Board unanimously approved the 2015 Audit Report from Eide Bailly.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the high bid from Matt Gulbranson in the sum of $221.00/ace for rent of the County Farm land for crop years 2017 and 2018.

Benefits Committee update: Dahl/Prestby - discussed that they have explored some options and will be meeting after the Board meeting and plan to have a recommendation at the next Board meeting.

Vickerman reviewed the budget noting that so far they have been able to bring the levy increase down to 8.01%. She noted that she has not received any proposed cuts from a few departments. It was also stated that any savings with health insurance have not been included. Discussion ensued.

A motion was made by Dahl and seconded by Lentz to adopt the following resolution:
RESOLUTION 2016-054: 2017 Preliminary Levy
The Chair called for a vote: Commissioners voting "aye": Dahl, Lentz, Root and Bakke. Commissioners voting "nay": Prestby. The motion prevailed.

A motion was made by Dahl and seconded by Lentz to adopt the following resolution:
RESOLUTION 2016-055: 2017 Preliminary Budget
The Chair called for a vote: Commissioners voting "aye": Dahl, Lentz, Root and Bakke. Commissioners voting "nay": Prestby. The motion prevailed.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the Marco Preferred Service Plan at the cost of $9,000 for technical support as approved by the Technology/Land Records/GIS Committee.

A motion was made by Bakke and seconded by Root to purchase a Samsung Color Laser Printer from Beckley's Office Products for the Zoning Office with Feedlot grant dollars in the amount of $649.00. The Chair called for a vote: Commissioners voting "aye": Prestby, Dahl, Root and Bakke. Commissioners voting "nay": Lentz. The motion prevailed.

By Board consensus, it was approved to use stainless steel padlocks to use on laptops at this time (use what we have in stock) for the public terminals.

On motion by Dahl and seconded by Lentz, the Board unanimously approved to apply for Medica grant dollars.

A review of the calendar was done and the following committee reports and announcements were given:
Bakke: Airport – add to calendar October 4th at 12:00 p.m.; Planning Commission or Historical Society both remove from calendar, Historical Society annual meeting is Saturday, October 15; Extension – Need to replace Scott Winslow and the Public Address system will be approximately $1,300. (Vickerman will check on this.) One Watershed, One Plan - reviewed the response that the staff and consultant will provide to the state agencies. Planning work group needs to continue to meet to discuss the transition. Association of Minnesota Counties (AMC) Policy Committee – Environmental and Natural Resources. Lentz: AMC Policy Committee – Broadband and Human Services; Technology/Land Records/GIS - called into meeting and Community Services. Root: Safety; concerned regarding Solid Waste and the compactor and the Waste Management. Dahl: Benefits; Community Services – Budget, Corner House, mandates services, Public Health Nuisance, SHIP updates and Emergency Training. Jason Marquardt is President of MVSO. Prestby – Benefits, Technology/Land Records/GIS – gave balances of accounts – five year technology plan

On motion by Dahl and seconded by Lentz, the Chair adjourned the meeting at 11:27 a.m.