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September 13

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 13th day of September, 2016 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Marc Prestby, Randy Dahl, Duane Bakke, Mitch Lentz, and Harry Root. Also present were: Bobbie Vickerman, Coordinator/Clerk; Ronald Gregg, Highway Engineer; Thomas Kaase, Sheriff; Kevin Beck, Emergency Manager/Jail Assistant Administrator; Daniel Dornink, Deputy Sheriff; Brent Kohn, Highway Maintenance Supervisor; Sam Smith, Economic Development Authority (EDA); Carrie Huffman, Interim Auditor/Treasurer; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

The Pledge of Allegiance was recited.

On motion by Root and seconded by Lentz, the Board unanimously approved the agenda.

On motion by Bakke and seconded by Root, the Board unanimously approved the following Consent Agenda:
1. September 6, 2016 County Board minutes, as presented.
2. Payment of 4th qtr. invoice of $100,515.00 to Olmsted County Community Services for Dodge-Fillmore-Olmsted (DFO) Community Corrections 2016 appropriation in accordance with Joint Powers agreement.
3. Payment of Stantec Consulting Services, Inc. invoice #1093539 in the amount of $389.95 for Greenleafton Community Sanitary project professional services for July 9, 2016 through August 12, 2016.
4. Overnight stay for three (3) employees in the Auditor/Treasurers Office to attend yearly passport training as recommended by the Interim Auditor/Treasurer.
5. Closure of a portion of Coffee Street East, from the intersection of Parkway Avenue North to the Root River Saloon, in Lanesboro on September 24, 2016 from 8:00 a.m. – 6:00 p.m. for Fall Ladies Day as recommended by the Highway Engineer and Sheriff.

On motion by Root and seconded by Bakke, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Thomas Kaase, Sheriff, presented the 2017 proposed budgets for the following departments: Sheriff, Sheriff Contingent Funds, Enhanced 911, DARE, Spring Valley-Wykoff contract, County Jail, Harmony-Mabel-Canton contract and Emergency Management.

The Citizens' Input portion of the meeting was opened and closed at 10:34 a.m. as no one was present to speak.

The Chair recessed the meeting at 10:34 a.m. and reconvened back in session at 10:42 a.m.

The following committee report was given: Root/Sheriff Kaase – Criminal Justice Coordinating Council (CJCC) Committee – discussed Courthouse Security, cameras, panic alarms and other structural changes.

Ronald Gregg, Highway Engineer, and Brent Kohn, Maintenance Superintendent, were present.

On motion by Dahl and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2016-046: Final payment in the amount of $1,504.52 to Bruening Rock Products, Inc. for rock on CR 104, Pilot Mound Township

On motion by Dahl and seconded by Root, the following resolution was unanimously adopted:
RESOLUTION 2016-047: Final payment in the amount of $1,838.85 to Bruening Rock Products, Inc. for rock on CR 108, Holt Township

On motion by Bakke and seconded by Root, the following resolution was unanimously adopted:
RESOLUTION 2016-048: Final payment in the amount of $1,710.52 to Bruening Rock Products, Inc. for rock on CSAH 16, Preston & Amherst Townships

On motion by Dahl and seconded by Bakke. the following resolution was unanimously adopted:
RESOLUTION 2016-049: Final payment in the amount of $1,938.82 to Bruening Rock Products, Inc. for rock on CSAH 21, Carrolton & Pilot Mound Townships

On motion by Lentz and seconded by Root, the following resolution was unanimously adopted:
RESOLUTION 2016-050: Final payment in the amount of $1,998.13 to Bruening Rock Products, Inc. for rock on CSAH 38, Sumner & Spring Valley Townships

On motion by Bakke and seconded by Root, the following resolution was unanimously adopted:
RESOLUTION 2016-051: Acceptance of a grant for $215,813.24 for the bridge replacement on CSAH 23, SAP 023-623-026

On motion by Bakke and seconded by Root, the Board unanimously approved the purchase of a 70 foot conveyor in the amount of $9,000 for stacking sand and salt, to be paid for through the Highway budget, as recommended by the Highway Engineer.

A motion was made by Root and seconded by Lentz to trade in the 2014 Diesel Polaris Ranger for a 2016 Polaris Ranger 900 LE EPS from M & M Lawn and Leisure for $18,765.21 less the trade-in of $10,500.00 for a total purchase price of $8,340.21. Discussion ensued. The Chair called for a vote: Commissioners voting "aye": Lentz, Root and Dahl. Commissioners voting "nay": Prestby and Bakke. The motion prevailed.

Kristina Kohn, Human Resources Officer, was present.

Kohn reviewed the first reading for updates to the "Paid Time Off' and "General Provisions" personnel policies.

On motion by Dahl and seconded by Root, the Board unanimously approved the re-appointment of Cynthia Blagsvedt, County Assessor, for a four (4) year appointment as recommended by the Personnel Review Committee.

On motion by Root and seconded by Dahl, the Board unanimously approved the hire of Valerie Arnold, as an Eligibility Worker, at Merit Grade 5/Step 1, effective September 15, 2016 as recommended by the Hiring Committee.

Sam Smith, EDA Director, Community and Economic Development Associates (CEDA), was present.

On motion by Dahl and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2016-052: Endorsement of the Border-to-Border grant application of AcenTek, Inc. in rural Lanesboro and stating the County will make available $75,000 in support of the application

On motion by Dahl and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2016-053: Endorsement of the Border-to-Border grant application of AcenTek, Inc. in Rushford Village/rural Rushford and stating the County will make available $75,000 in support of the application

The Solid Waste Administrator, Jon Martin, was not able to attend the meeting but requested the purchase of a four (4) yard compactor for the Resource Recovery Center. The Commissioners asked that it be reviewed by the Solid Waste Committee for comparison and location and for Martin to be available for questions.

The 2017 proposed budget was reviewed.

The calendar was reviewed and the following committee reports and announcements were given: Dahl -SEMCAC; and Bakke – the Root River One Watershed, One Plan hearings went well.

On motion by Root and seconded by Dahl, the Chair adjourned the meeting at 12:06 p.m.