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September 6

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 6th day of September, 2016 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Marc Prestby, Randy Dahl, Mitch Lentz, Duane Bakke and Harry Root. Also present were: Bobbie Vickerman, Coordinator/Clerk; Anthony Webber, Chief Deputy; Kevin Beck, Emergency Manager/Assistant Jail Administrator; Neva Beier, Social Services Manager, Jessica Erickson, Director of Nursing; Jason Marquardt, Veteran Services Officer; Diane Olson, Fiscal Officer; Cristal Adkins, Zoning Administrator; Ronald Gregg, Highway Engineer; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

The Pledge of Allegiance was recited.

On motion by Root and seconded by Bakke, the Board unanimously approved the agenda.

On motion by Dahl and seconded by Root, the Board unanimously approved the following Consent Agenda:
1. August 23, 2016 County Board minutes, as presented.
2. Family and Medical Leave for Employee #974 for up to twelve (12) weeks effective August 23, 2016 in accordance with County Policies.

On motion by Dahl and seconded by Root, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Anthony Webber, Chief Deputy, and Kevin Beck, Emergency Management/Assistant Jail Administrator, were present.

They discussed the total amount of $52,596 that needs to be paid for the squad technology and how the process will work for the e-tickets. The question arose regarding where the funds would come from, Bakke noted that the funding was approved prior and is a matter of approving the actual payment.

On motion by Bakke and seconded by Root, the Board unanimously approved the Zuercher Law Enforcement Technology Group (LETG) Ticketwriter and Active 911 product proposal in the total sum of $52,596.00 to be paid from the Unallocated expenses and Sheriff's budget as previously outlined as recommended by the Sheriff.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the Motorola Services Agreement from September 1, 2016 to December 31, 2016 for $2,766.96 and then the three year calendar contract as follows: 2017 - $8,300.64, 2018 - $8,466.96 and 2019 - $8,636.28 as recommended by the Sheriff.

Bobbie Vickerman, Coordinator, was present.

Coordinator Vickerman reviewed and discussed the overall 2017 budget, noting that at this point the proposed levy is at 10.36%. The Board asked that she try to get the levy down to approximately six (6) percent.

Coordinator Vickerman presented the 2017 proposed budgets for the following departments: Memorial Day allocation, the General Fund and the Bond Fund.

The Citizens Input portion of the meeting was opened at 9:45 a.m. Bonita Underbakke, of Holt Township, encouraged the Board to make decisions for a healthy and strong future and to be willing to fund the future.

The Chair closed the Citizens Input portion of the meeting at 9:47 a.m.

Neva Beier, Social Services Manager; Jason Marquardt, Veteran Services Officer; Jessica Erickson, Director of Nursing, and Diane Olson, Fiscal Officer, of Community Services were present.

On motion by Bakke and seconded by Dahl, the Board unanimously approved participation in the MNSURE expansion to utilize Databank to enhance the current Electronic Document Management System (EDMS) for a total cost of $21,330.00 to be split among six (6) counties at a cost of $3,555 per county as recommended by the Social Services Manager.

On motion by Dahl and seconded by Root, the Board unanimously approved for the Health Educator to attend the Toward Zero Death (TZD) Conference, paid for through the TZD grant, as recommended by the Director of Nursing.

On motion by Root and seconded by Dahl, the Board unanimously approved the Veteran Services Officer Operational Enhancement Grant in the amount of $10,000 as recommended by the Veteran Services Officer.

Neva Beier, Social Services Manager; Jason Marquardt, Veteran Services Officer; Jessica Erickson, Director of Nursing, and Diane Olson, Fiscal Officer, of Community Services presented their individual proposed 2017 budgets as follows: Public Health, Veteran and Social Services.

The Chair recessed the County Board meeting at 11:00 a.m. and reconvened at 11:07 a.m.

Cristal Adkins, Zoning Administrator, was present.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the purchase of a new "L" shaped desk in the amount of $811.30 for the Zoning Administrator's Office.

Ronald Gregg, Highway Engineer, was present.

On motion by Lentz and seconded by Root, the Board unanimously approved the intergovernmental agreement between Fillmore County and Olmsted County for the reconstruction of CSAH 1 from SAH 4 to TH 30.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the new Airport Lease Agreement as recommended by the Highway Engineer.

On motion by Root and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2016-044: MN State Transportation Fund Account 276 Grant for Project No. SAP 23-601-028, the construction of Bridge No. 23593 on CSAH 1 in Spring Valley Township over Bear Creek, and authorized County Highway Engineer to sign the grant documentation

On motion by Dahl and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2016-045: MN State Transportation Fund Account 276 Grant for Project No. SAP 23-601-027, the construction of Bridge No. 23592 on CSAH 1 in Spring Valley Township over Deer Creek, and authorized the County Highway Engineer to sign the grant documentation

On motion by Dahl and seconded by Root, the Board unanimously approved the appointment of Highway/Airport Office Manager Pam Schroeder and Commissioner Duane Bakke as representatives to the Joint Airport Zoning Board.

On motion by Root and seconded by Dahl, the Board unanimously approved the payment to Scheevel & Sons, Inc. in the amount of $2,618.00 as payment in full for all work and materials to complete the Greenleafton Mound Removal Improvement project as specified.

A review of the calendar was done and the following committee reports and announcements were given: Bakke – One Watershed, One Plan public hearing Wednesday in Stewartville and Thursday in Caledonia with open house at 6:30 and hearing at 7:30, Activity Committee - annual grill out scheduled for September 27th; Lentz –Economic Development Authority (EDA) - conversation on broadband and discussion on growth and the future; and Bakke/Dahl – Jail Interviews.

On motion by Root and seconded by Lentz, the Chair adjourned the meeting at 11:27 a.m.