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August 23

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 23rd day of August, 2016 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Marc Prestby, Randy Dahl, Duane Bakke and Harry Root. Commissioner Mitch Lentz was absent. Also present were: Bobbie Vickerman, Coordinator/Clerk; Anthony Webber, Chief Deputy; Derek Fuglestad, Patrol Sergeant; Ronald Gregg, Highway Engineer; Jon Martin, Solid Waste Administrator; Cristal Adkins, Zoning Administrator; Donna Rasmussen, Soil and Water Conservation District (SWCD) Administrator; Jennifer Ronnenberg, SWCD Water Management Coordinator; Brian Hazel and Travis Wilford, SWCD Board members; Neva Beier, Social Services Manager; Kristina Kohn, Human Resources Officer; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

The Pledge of Allegiance was recited.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the agenda.

On motion by Dahl and seconded by Root, the Board unanimously approved the following amended Consent Agenda:
1. August 9, 2016 County Board minutes, as presented.
2. Payment of Stantec Consulting Services, Inc. invoice #1080043 in the amount of $431.25 for Greenleafton Community Sanitary project, professional services for June 11, 2016 through July 8, 2016.
3. Temporary On-Sale Liquor License for Preston Servicemen's Club for event on September 10 & 11, 2016 at Blossom Hill Orchard & Farm, Preston.
4. Temporary On-Sale Liquor License for Preston Servicemen's Club for event on September 3 & 4, 2016 at Blossom Hill Orchard & Farm, Preston.

On motion by Root and seconded by Dahl, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Anthony Webber, Chief Deputy, and Derek Fuglestad, Patrol Sergeant, were present.

On motion by Dahl and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION: 2016-039: Toward Zero Death grant agreement with the Minnesota Department of Public Safety during the period of October 1, 2016 through September 30, 2017

On motion by Dahl and seconded by Lentz, the Board unanimously approved to begin the process of establishing a full-time jailer eligibility list pending part-time jailer interviews.

Jon Martin, Solid Waste Administrator, was present.

On motion by Bakke and seconded by Root, the Board unanimously approved the request for
proposals for the transportation and disposal of solid waste and recyclable material from the Fillmore County Resource Recovery Center to a state permitted facility pending approval by the County Attorney.

Cristal Adkins, Zoning Administrator, was present.

On motion by Bakke and seconded by Root, the following resolution was unanimously adopted:
RESOLUTION 2016-040: Opt out of newly enacted legislation for Temporary Family Health Care Dwellings, known as "Granny Pods"

On motion by Bakke and seconded by Dahl, the Board unanimously approved to allocate the Minnesota Counties Intergovernmental Trust (MCIT) dividends to the Infrastructure Fund.

The Citizen's Input portion of the meeting was opened and closed at 9:30 a.m. as no one was present to speak.

Donna Rasmussen, Soil and Water Conservation District (SWCD) Administrator; Jennifer Ronnenberg, SWCD Water Management Coordinator; Brian Hazel and Travis Wilford, SWCD Board members, were present.

Donna Rasmussen, SWCD Administrator, and Jennifer Ronnenberg, SWCD Water Management Coordinator, were present to review their proposed 2017 budgets for SWCD and Water Quality.

Neva Beier, Social Services Manager, Community Services, was present.

On motion by Dahl and seconded by Root, the Board unanimously approved the "Whatever It Takes Grant" which supports staff to provide intensive case management for individuals who are at risk for admission or discharge from Anoka Medical Regional Treatment Center (AMRTC) as recommended by the Social Services Manager.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the Information Privacy and Security Agreement between Minnesota Department of Human Services and County Human Services Agency as recommended by the Social Services Manager.

On motion by Bakke and seconded by Root, the Board unanimously approved the Interagency Agreement to transfer duties related to background studies for corporate child foster care homes from county and private to Department of Human Services as recommended by the Social Services Manager.

On motion by Root and seconded by Dahl, the Board unanimously approved the Regional Memorandum of Understanding regarding Vulnerable Adult reporting changes imposed by the State and as recommended by the Social Services Manager.

Ronald Gregg, Highway Engineer, was present.

On motion by Bakke and seconded by Root, the Board unanimously approved the only bid of $503,023.45 from Rochester Sand and Gravel for the CSAH 15 resurfacing project SAP 023-615-016. (Abstract of bid on file at the Highway Department)

On motion by Root and seconded by Bakke, the Board unanimously approved the low bid of $206,044.00 from Midwest Contracting, LLC for the Pilot Mound Township bridge replacement project SAP 023-599-131. (Abstract of bids on file at the Highway Department)

On motion by Root and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2016-041: Final payment to Milestone Materials in the sum of $423.30 for CP 23-16-02, CR 110, Carimona Township

On motion by Dahl and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2016-042: Final payment to Milestone Materials in the sum of $1,486.35 for CP 23-16-02, CSAH 20, Bristol Township

On motion by Root and seconded by Dahl, the following resolution was unanimously adopted:
RESOLUTION 2016-043: Final payment to Milestone Materials in the sum of $1,318.80 for CP 23-16-02, CSAH 6, Chatfield Township

The following committee report was given: Highway – County 1 bridges are done, Chevron project waiting on signs, Peterson project is complete, two bid openings, fish hatchery road in Lanesboro and canoe landing in Rushford – canoe landing may be this year but hatchery road will probably be next year. With no special session, township bridge dollars are not available, besides the special funds. Board members noted that they are thankful that the Engineer went out to get those excess dollars through the State to get the County 1 bridges done. Discussed installing Broadband infrastructure into County 1 during the construction was suggested by Commissioner Lentz. It was noted that during road construction a private company could put in the infrastructure during that time but it would not be at the County's cost. The Highway Committee recommends this action. The Fillmore County and Olmsted County agreement will be brought to the Board at a later date for County 1. Highway Committee discussed the Polaris Ranger and asked staff to go back and negotiate for a trade.

The Chair recessed the meeting at 10:12 a.m. and resumed back in session at 10:17 a.m.

Bobbie Vickerman, Coordinator, was present.

Coordinator Vickerman discussed how the budget process is going and where the County is sitting with percentages for levy, noting that many numbers are still coming in.

On motion by Bakke and seconded by Root, the Board unanimously approved the Marco quotes for the following projects: APC replacement batteries in the amount of $1,138.00, Datapac replacement for the County Office Building at $27,554 and labor not to exceed $8,640 for transition from data to newer servers as recommended by the Technology/Land Records/GIS Committee.

Bobbie Vickerman, Coordinator, was present to review the following proposed 2017 budgets: Information Systems, District Court, Commissioners, Historical Society, Coordinator, Library, County Farm, County Fair Board, Medical Examiner and Law Library.

Kristina Kohn, Human Resources Officer, was present.

Human Resources Officer Kohn reviewed the annual job description review process. She noted that there were minor updates given for the positions of Engineering Technician and Engineering Technician, Sr. job descriptions during the job reviews.

On motion by Root and seconded by Dahl, the Board unanimously approved to send the Home Care Coordinator job description to Bjorklund Consulting for review as recommended by the Personnel Committee.

On motion by Bakke and seconded by Dahl, the Board unanimously approved to send the Facilities Maintenance Lead job description to Bjorklund Consulting for review as recommended by the Personnel Committee.

On motion by Root and seconded by Dahl, the Board unanimously approved to send the Engineering Supervisor job description to Bjorklund Consulting for review as recommended by the Personnel Committee.

On motion by Dahl and seconded by Root, the Board unanimously approved the hire of Samantha Drogemuller as a Home Health Aide at Grade 2/Step 1 effective August 26, 2017 as recommended by the Hiring Committee.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the request to hire a Public Health Nurse or Social Worker for the Public Health Division of Community Services for expanded caseload related to MnChoices and Community Access for Disability Inclusion (CADI) waivers.

On motion by Dahl and seconded by Root, the Board unanimously approved the request for unpaid leave to not exceed six (6) weeks for Employee #1542 as recommended by the Director of Nursing.

A review of the calendar was done and the following committee reports and announcements were given: Policy Committees – Lentz and Bakke plan to attend; Township meeting – Prestby will attend; Bakke - History Center - discussed the SHIP bike program, but the Historical Society did not want to manage this. Root and Bakke had Board of Canvass; Prestby – Technology; Vickerman noted that the Association of Minnesota Counties (AMC) Policy Committees meetings are coming up and she needs to sign up those that are attending.

On motion by Root and seconded by Dahl, the Chair adjourned the meeting at 11:21 a.m.