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August 2

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 2nd day of August, 2016 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Marc Prestby, Randy Dahl, Duane Bakke, Mitch Lentz, and Harry Root. Also present were: Bobbie Vickerman, Coordinator/Clerk; Terry Schultz, Building Maintenance Supervisor; Jeff Brand, Surveyor; Neva Beier, Social Services Manager; David Kiehne, Recorder; Kristina Kohn, Human Resources Officer; Cristal Adkins, Zoning Administrator; Mike Frauenkron, Feedlot Officer; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.

The Pledge of Allegiance was recited.

On motion by Root and seconded by Lentz, the Board unanimously approved the amended agenda.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the following Consent Agenda:
1. July 26, 2016 County Board minutes, as presented.
2. Payment of SELCO 3rd quarter invoice for $54,827.25 in accordance with agreement.
3. Family and Medical Leave for Employee #1302 for up to twelve (12) weeks effective September 3, 2016 in accordance with County Policies.

On motion by Root and seconded by Bakke, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Terry Schultz, Building Maintenance Supervisor, was present.

On motion by Bakke and seconded by Dahl, the Board unanimously approved the quote from Soland Carpentry in the amount of $2,100 for installation of a door in the mailroom and the transfer of stone markers from the old Veteran's Office into the Extension Office at the Office Building.

Terry Schultz, Building Maintenance Supervisor, was present to review his proposed 2017 Building Maintenance budget.

Jeff Brand, Surveyor, was present to review his proposed 2017 Surveyor budget.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the advertisement for 2017 and 2018 lease of the County Farm land.

A review of the calendar was done and the following committee reports and announcements were given:
Bakke/Prestby: Highway - County 1 update and other project updates. Bakke/Vickerman: Buffer Meeting in Rochester 8/1/16. County needs to decide who is responsible for enforcement of Buffer Law, County or MN Board of Water and Soil Resources (BWSR). Landowners must be in compliance by November 1, 2017.

The Citizen's Input portion of the meeting was opened and closed at 9:35 a.m. as no one was present to speak.

Neva Beier, Community Services- Social Services Division, was present.

On motion by Dahl and seconded by Root, the Board unanimously approved the purchase of furniture in the sum of $2,583 from Drury's Furniture for the Cornerhouse room in the Office Building with the cost covered by the State Child Protection Grant.

David Kiehne, Recorder, was present to review his proposed 2017 budgets for the following:
° County Recorder                       ° Geographic Information Systems
° County Recorder Equipment      ° Un-allocated Recording

A motion was made by Lentz and seconded by Dahl, to pay invoice #000423 in the amount of $4,612.38 to ProWest & Associates for dispatch updates of 911 equipment installed in April, 2016 at the Sheriff's Office to be paid out of the Unallocated Fund and internally allocate dollars for 911 funds as possible.

On motion by Lentz and seconded by Dahl, the Board unanimously amended the ProWest item to read:
Pay invoice #000423 in the amount of $4,612.38 to ProWest & Associates for dispatch updates of 911 equipment installed in April, 2016 at the Sheriff's Office to be paid out of 911 Funds.

Kristina Kohn, Human Resources Officer, was present.

On motion by Bakke and seconded by Lentz, the Board unanimously accepted the resignation from Ed Hallisy, Jailer, effective August 2, 2016 and thanked him for his years of service to Fillmore County.

On motion by Dahl and seconded by Root, the Board unanimously approved the hire of Alexis Hall as Account Technician/Case Aide for the Community Services – Public Health Division at Grade 5/Step 1, effective Friday, August 19, 2016 as recommended by the Hiring Committee.

The following committee reports and announcements continued: Lentz – Economic Development Authority (EDA) meeting; Dahl/Lentz – Community Services - Public Health metrics were reviewed; and Dahl/Prestby – Personnel.

Cristal Adkins, Zoning Administrator, and Michael Frauenkron, Feedlot Officer/Zoning Technician, were present to review their proposed 2017 Zoning and Feedlot budgets.

On motion by Lentz and seconded by Root, the Chair adjourned the meeting at 10:14 a.m.