The Board of County Commissioners of Fillmore County, Minnesota met in special session this 26th day of July, 2016 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Marc Prestby, Randy Dahl, Duane Bakke, Mitch Lentz, and Harry Root. Also present were: Bobbie Vickerman, Coordinator/Clerk; Carrie Huffman, Interim Auditor/Treasurer; Anthony Webber, Chief Deputy; Jon Martin, Solid Waste Administrator; Ronald Gregg, Highway Engineer; Kristina Kohn, Human Resources Officer; Terry Schultz, Building Maintenance Supervisor; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.
The Pledge of Allegiance was recited.
On motion by Lentz and seconded by Root, the Board unanimously approved the agenda.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the following Consent
1. July 12, 2016 County Board minutes, as presented.
2. Fireworks permit application for Western Days Incorporate for August 14, 2016.
3. The following temporary street closure for 2016 Canton Day Off Celebration as approved by Sheriff Thomas Kaase and Highway Engineer Ronald Gregg:
a. CSAH #21 for Main Street Canton on Saturday, August 20 from 9 a.m. until 5 p.m.
4. Amended Safety Committee list.
5. Family and Medical Leave for Employee #1533 for up to twelve (12) weeks effective October 3, 2016 in accordance with County Policies.
6. Two (2) employees from Auditor/Treasurer's Office to attend training for tax calculation with five (5) overnight stays.
7. Temporary On-Sale Liquor License for Preston Servicemen's Club for outdoor wedding on September 10, 2016 at Tom and Renne Pinkerton Farm, Spring Valley, MN.
8. Temporary On-Sale Liquor Licenses for Preston Servicemen's Club for Pizza on Farm events on August 6 & 7, 13 & 14, 20 & 21, and 27 & 28, 2016 at Blossom Hill, Preston, MN.
9. Temporary On-Sale Liquor License for Preston Servicemen's Club for Taste of the Trail event on September 17, 2016, parking lot, Trailhead Inn and Suites, Preston, MN
On motion by Root and seconded by Dahl, the Board unanimously approved payment of the following Commissioners' warrants:
The Auditor's warrants were reviewed.
Jon Martin, Solid Waste Administrator, was present.
Jon Martin stated that the Solid Waste Committee has discussed the proposed compactor building site which is proposed to be built on the side of the building where the sand/salt and recycling is stored right now. Bakke asked about remodeling an existing building versus building new. The Board requested Martin to look into the sizes and options of purchasing a compactor and then take a look at what options there would be regarding remodeling the existing building.
On motion by Dahl and seconded by Root, the Board unanimously approved to request proposals for transportation and disposal of landfill material and transportation, processing and marketing of recyclables.
Jon Martin, Solid Waste Administrator, was present to review his proposed 2017 Resource Recovery Center and SCORE budgets.
Ronald Gregg, Highway Engineer, was present.
On motion by Dahl and seconded by Root, the Board unanimously approved the low bid of
$439,904.05 from Minnowa Construction for bridge replacement project SP 023-623-026 on CSAH 23 as recommended by the Highway Engineer.
Terry Schultz, Building Maintenance Supervisor, was present.
On motion by Bakke and seconded by Dahl, the Board unanimously approved the low bid of $1,956.00 from Northwest Aluminum, Inc. for carpet and baseboard for the CornerHouse room at the Fillmore County Office Building as recommended by the Building Maintenance Supervisor.
A quote was received from Soland Carpentry to build a new wall for the CornerHouse room, add a new door for the mail room and to move a Veteran's cabinet of stones into the Extension office. Discussion ensued regarding the CornerHouse room privacy. Schultz was asked to bring back quotes with insulation included to make the room soundproof.
The Citizen's Input portion of the meeting was opened and closed at 9:36 a.m. as no one was present to speak.
Cynthia Blagsvedt, Assessor, was present to review her proposed 2017 Assessor budget.
Anthony Webber, Chief Deputy Sheriff, was present.
On motion by Root and seconded by Lentz, the Board unanimously approved the purchase of fourteen (14) boosters for the squad mobiles at $400 each for a total of $5,600 to be paid from the Forfeiture Fund.
On motion by Dahl and seconded by Root, the Board unanimously approved a letter of support for CVS Pharmacy to provide a medication disposal unit, which would be located at the Fillmore County Sheriff's Office and installed and maintained by the County.
Jon Martin, Solid Waste Administrator, commented that it would be great as he is constantly asked about leaving medications at the Resource Recovery.
On motion by Bakke and seconded by Dahl, the Board unanimously approved the 2016 Emergency Management Performance Grant agreement.
Carrie Huffman, Interim Auditor/Treasurer, was present.
On motion by Dahl and seconded by Lentz, the Board unanimously approved the Amended and Restated Joint Powers Agreement with Minnesota Counties Computer Cooperative (MnCCC), with review and approval from the County Attorney, as recommended by the Interim Auditor/Treasurer.
On motion by Lentz and seconded by Bakke, the Board unanimously approved the MnCCC Bylaws, with review and approval from the County Attorney, as recommended by the Interim Auditor/Treasurer.
On motion by Root and seconded by Bakke, the Board unanimously approved Xerox AS400 upgrade for updates from ACS Enterprise Solutions, LLC in the sum of $5,645.53 as recommended by the Technology/Land Records/GIS Committee.
Kristina Kohn, Human Resources Officer, was present.
Kristina Kohn gave an update regarding the legislative changes to the Veterans Preference Act.
On motion by Bakke and seconded by Root, the Board unanimously approved the purchase of Human Resources/Payroll software from Optimum Solutions in the sum of $49,763.00 as recommended by the Technology/Land Records/GIS Committee.
By consensus of the Board, the date for the Truth in Taxation Hearing was set for December 13, 2016 at 6:00 p.m.
On motion by Dahl and seconded by Bakke, the Board unanimously approve the purchase of Malwarebytes with a three (3) year agreement in the sum of $8,685.81 as recommended by the Technology/Land Records/GIS Committee.
Coordinator Vickerman discussed the five (5) year technology plan and the Board, by consensus, requested the Department Heads to support this initiative and to have their requests as a part of the 2017 budgeting process.
Discussion was held regarding badge readers and security. Vickerman was asked to contact the members of the Criminal Justice Coordinating Committee so that they could review this option, along with discussing the overall security of the building and make a recommendation to the Board on how to move forward.
A review of the calendar was done and the following committee reports and announcements were given: Lentz – Joint SE Minnesota Emergency Communications; Root – Safety – Marquardt to do a safety training; Lentz/Prestby – Technology - most items before board; Prestby/Dahl – Department head – budget, technology issues and possible auction of furniture; and Bakke – Soil and Water Conservation District (SWCD) first buffer letter notification came out, Local Government Round Table, and Historical Society thanked Board for appropriation.
On motion by Lentz and seconded by Bakke, the Chair adjourned the meeting at 10:37 a.m.